TIME MANAGEMENT

“The great use of life is to spend it for something that will outlast it.”
It is not time which needs to be managed;

it is ourselves.
Activity Time
Spend Rs. 86400**
 Activity Time
Prepare a To-Do list
Time- Till 11:30
Time Management
• A framework you use to set up your day
and to decide what to work on.

• It is the ability to use one's time

effectively or productively.
Importance of Time Management
 Proper Time Management allows you to
complete work on time.
 Provides better quality of work.
 Increases Productivity & Efficiency
 Reduces Stress & Anxiety.
 Improve quality of Time.
 More opportunities and Career Growth
Goals
Introducing
Specific
skills and
tools

Get more
done in
less time
Prevent
Avoid
Stress and
wasting
procrastina
time
tion
The Relation Between Stress and Time Management

Bad time
Stress
management
“Don't say you don't have enough Time. You have exactly the
same number of hours per day that were given to Helen
Keller, Pasteur, Michelangelo, Mother Teresa, Leonardo de
Vinci, Thomas Jefferson, and Albert Einstein. ”
“ H. Jackson Brown “

Good time Being

management Successful

 Being successful doesn’t make you manage your time well.

 Managing your time well makes you successful.
Break Time
Till 12:26
 Activity time
• Watch the video and solve the worksheet
https://www.youtube.com/watch?v=w4NsjnL4ieA
 PROCATINATION
1. Watch the video and do the following tasks:
2. Is it hard for SpongeBob to start writing an essay?
What is the title of an essay? Why? Brainstorm some tips with your partner on how to
– “What to do at a stoplight”
write an essay relatively quickly:
– “What not to do at a stoplight”
–
______________________________________________
“How to cross the road at a stoplight”
______________________________________________
Tick the things SpongeBob is doing while writing an
__________________________________
essay:
 Watching TV
 Doing exercises 3. Jot down the activities you usually do on Saturday /
Sunday apart from your homework (include all the
 Shifting in his chair
minor details):
 Watering flowers
 Feeding Gary the snail
 Tidying up the kitchen
 Washing the dishes
 Mending the boat
 Phoning Patrick
 Drinking water and eating
 Talking to his neighbor
 Talking to the postman
4. Now read what SpongeBob has learnt from Mrs. Puff about managing
time effectively
People procrastinate for different reasons. Mrs. Puff identifies three
basic types of procrastinators:
•thrill-seekers, who wait to the last minute for the euphoric rush.
•avoiders, who may be avoiding fear of failure or even fear of success,
but in either case are very concerned with what others think of them.
•decisional procrastinators, who cannot make a decision. Not making a
decision prevents procrastinators from taking responsibility for the
outcome.

There are big costs to procrastination. How to tackle this problem:

•Just over the course of a single •Create a to-do list
•Finish the hardest tasks first
academic term, procrastinating college
•If the task takes less than two minutes, do it right
students may be laid up with cold and flu
and suffer from insomnia. now
•Procrastinators lie to themselves which •Set a period of time to do nothing but work
•Give yourself a break
results in overestimating their abilities.
•It destroys teamwork in the •Remove your distractions
•Don’t be a perfectionist
workplace and private relationships.
•Motivate yourself by getting rewards
•Get an accomplice
•Focus on the end goal
•Do one task at a time
5. Pick your five biggest time wasters from ex.3 and
write them down:

6. It’s high time you set priorities! Rank the

remaining activities in your list in order of
importance
7.Do you think SpongeBob will manage
to write an essay? Watch the video up
to the end and check your predictions.
3 P’s of Time Management:

PLANNING

PRIORITIZING

PERFORMING
PLANNING
• Make a commitment to yourself to plan your
time everyday.
• Create a Time Table for yourself
• Use a To Do List to Plan your Activities/ Tasks
• Plan Ahead: Always plan your next day at
night.
• Set a Time limit to each of your Activities/
Task
PRIORITIZING
• Prioritizing work on 4D’s principle:

“Do First” “Do Next”

Important and Not important but
urgent urgent

“Do Later” “Don’t Do”

Important and not Neither important
urgent nor urgent
• DO NOW ­: Important & Urgent: These tasks expect a response in a short
period of time. You need to do these tasks because they are urgent, but
remember if you keep putting out fires you are not making time for the
other tasks that are important but not urgent.

• DO NEXT ­: Not important but Urgent: These tasks require immediate

action but are not a high priority. These happen when you find yourself
saying yes to too many things for other people or you find yourself being
interrupted.

• DO LATER ­: Important & Not Urgent: These require action, and while it
does not need to be done today, it needs to be done eventually. This
category is where you should be spending most of your time.

• DON’T DO ­: Neither Important Nor Urgent: These are probably not worth
doing. These tasks give you the feeling of being busy. Is your time better
spent somewhere else? Is it worth doing this task? Can it be delegated?
PERFORM
• Once you have planned and prioritized, you have to perform!
This means that you have to concentrate on one task until it is
100% complete!
• You have to complete it with no distraction or diversion at all.
• Turn off your mobile device and close your email; remove
those distractions that you know you normally have. This will
increase your productivity, and both the quality and the
quantity of your work.
• If you focus on completing one task at a time, you will be
surprised at how much you can get done! Also don’t forget to
follow your energy (how you feel) and do important tasks
when you are most energetic and alert.
One of the very worst uses of time is to do something
very well that need not be done at all .
-Brian Tracy

Doing things right VS doing the things right

Some Tips
• Create daily plan.
• Determine time limit for each task.
• Use calendar
• Use organizer
• Know your deadline
• Learn to say no.
• Target to be early
• Put timer for activities
• Have a clock visibly placed before you.
• Set reminders 15 minutes before.
• Block out distraction
• Track your time spent on each task
• Focus on only Important things.
• Prioritize
• Delegate
• Keep similar Tasks together
• Eliminate your time wasters
• Leave buffer time in between and take break.
Time is all we have and you
may find one day you have
less than you think …