Digital Planet:

Tomorrow’s Technology and

You

Productivity
Applications

Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall

 Describe how PC and Web applications have
revolutionized writing and publishing
 Discuss the potential impact of desktop
publishing and Web publishing on freedom
of the press

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 Objectives (cont.)

 Demonstration of Ms. Word, Excel and Power

point

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The Wordsmith’s Toolbox

 In a single generation the writing process has

been transformed by word processing
software.
 A writer can focus on developing ideas and
let the machine take care of laying out words
on a page.
 AI enabled content generation tools have
taken the content writing process to another
level.
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Word Processing Tools and
Techniques

 Working with a word processor involves:

 Entering text
 Editing text
 Formatting the document
 Proofreading the document
 Saving the document
 Printing the document

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 Word Processing Tools and
Techniques
Text Formatting
Paragraph
Character
• Control space between
• Select font and font lines
size
• Set indentation and tab
• Change color of stops
character • Justification
• Use boldface, italics,  Alignment of text on a
and/or underline line
 Left, right, justify, or
center
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 Word Processing Tools and
Techniques
Document Formatting

 Margins  Templates
 Headers  Footnoting
 Styles  Hyphenation
 Columns  Autoformat
 Tables  Autocorrect
 Macros  Wizards

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 Font Technology

• A bitmapped font stores

characters as a collection of tiny
dots or squares.
• A scalable font represents each
character as an outline that can be
scaled without distortion.
• Downloadable fonts (soft fonts) are
stored in the computer system and
downloaded to the printer only
when needed.

Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall

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 Outliners and Idea
Processors
tliners: Effective at performing these functions:

1. Arranging
information into
hierarchies
2. Rearranging ideas
and levels so
subideas are
automatically moved
with parent ideas
3. Hiding and revealing
levels of detail as
needed
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall
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Digital References

 References available on the Web include:

 Dictionaries
 Quotation books
 Encyclopedias
 Atlases,
 Thesaurus tools

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 Spelling Checkers

 Correct spelling is an important part of written communication.

 Word processors include “I wood never have
built-in spelling checkers. guest that my
Flag words not in dictionaryspelling checker
would super seed
Suggest corrected spelling my editor as my
 Careful proofreading is still mane source of
essential. feed back.”

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Grammar and Style
Checkers

 Check spelling
 Analyze each word in context
 Point out possible errors
 Suggest improvements
 Typical program misses many true errors
 Not a substitute for practice, revision,
and editing
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Form-Letter Generators

 Most word processors include mail merge

 Produce personalized form letters
 Generate individually addressed letters and mailing labels
 Used with database of names and addresses
 Can incorporate custom paragraphs
 Makes each letter look individually written

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Collaborative Writing
Tools

 Large writing projects involve groups of people working

together
 Computer networks make it easy for people to share
documents
 Groupware keeps track of document’s history
 Individuals make suggested changes
 Changes are incorporated into a single master document

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Emerging Word Tools

 Word processing software has evolved

rapidly
 Current trends suggest big changes are
coming
 Processing handwriting
 Processing speech
 Intelligent word processors

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 Processing Handwriting

 Pen-based systems provide an alternative tool for entering

text.
 Handwriting recognition requires sophisticated software to
interpret pen movements as characters and words.
 Diversity in handwriting makes it difficult to translate scribbles
into text.

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 Processing Speech

 User tells computer what to type and how to

type it by talking into a microphone.
 User’s speech enters computer as digital audio
signal.
 Speech recognition software looks for patterns in
the sound waves.
 Interprets sounds by locating familiar patterns
 Segments input sound patterns into words
 Separates commands from text
 Passes commands to word processing software
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Intelligent Word
Processors

 Some possibilities for future word

processors:
 Remind you that you have used the same word
several times in the last few paragraphs
 Analyze writing style as you type
 Modify your writing to conform to
organizational style guidelines
 Perform search of literature on the Web and
report back relevant facts
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The Desktop Publishing
Story

 Publishing was traditionally an expensive,

time-consuming, error-prone process.
 World of publishing was radically transformed in the 1980s.
 Apple introduced first LaserWriter printer.
 Aldus introduced PageMaker for the Macintosh.
 Desktop publishing became an enterprise for anyone with a
computer and a little cash.

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What Is Desktop
Publishing?

 Process of producing a book, magazine, or other publication

includes:
 Writing and editing text
 Producing drawings, photographs, and other graphics
 Designing a basic format
 Arranging text and graphics on pages
 Typesetting and printing pages
 Binding pages into a finished publication

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Why Desktop Publishing?

 Offers advantages for businesses

 Saves money
 Publishing in-house costs fractions of former costs
 Saves time
 Turnaround is days instead of weeks or months
 Quality control is easier to maintain
 Makes it easy to repurpose content for use
on Web
 Individuals have affordable publishing
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alternatives
Creating Professional-Looking Documents

 Plan before you publish  Look at document though

 Use appropriate fonts reader’s eyes
 Don’t go style-crazy  Learn from a master

 Don’t go color-crazy  Know your limitations

 Remember the message

Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall

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Creating Professional-Looking Documents

Bad Good

Comparison of documents

Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall

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Paperless Publishing and
the Web

 Some predict that paper publishing will be replaced by

electronic media.
 Paper still offers advantages for countless tasks.
 Reading printed words is easier on the eyes.
 Paper documents can be read without electricity.
 No equivalent for the aesthetics of a beautifully designed, finely
crafted book.
 Digital media are likely to eclipse paper for many
applications.

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Paperless Publishing and
the Web (cont.)

 Offers unprecedented mass publishing possibilities to

millions of Internet users.
 Many programs can save documents in HTML format
 Microsoft Word, Adobe InDesign, Apple Pages.
 Other programs are specifically designed for Web
publishing.
 Offer advanced capabilities for layout, graphics,
animation, and multimedia publishing

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The Spreadsheet:
Software for Simulation and
Speculation/An initial but
powerful Data Analytic tool
 Spreadsheet software enables users to take control of
numbers; can make short work of tasks that involve
repetitive calculations:
 Budgeting
 Investment management
 Business projections
 Grade books
 Scientific simulations
 Checkbooks

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The Malleable Matrix

 A spreadsheet document, called a worksheet, typically

appears on the screen as a grid of numbered rows and
lettered columns.
 Cell: intersection of a row and column
 Each cell contains:
 A numeric value
 An alphabetic label
 A formula representing a relationship in other cells

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 The Malleable Matrix
(cont.)

Spreadsheet programs share these features:

Managing lists Formatting

Automatic replication Templates and
Automatic wizards
recalculation Validation
Predefined functions • Linking
• Database capabilities
Macros
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall
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“What If?” Questions

 Spreadsheets are valuable for answering “what if?”

questions.
 You can change numbers and instantly see the effects of
those changes
 Some spreadsheet programs include equation solvers
that:
 enable you to define an equation
 enter your target value
 let the computer determine the necessary data values

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 Spreadsheet Graphics:
From Digits to Drawings

 Spreadsheet programs include charting and graphing

functionality:
 Pie charts: show relative proportions of parts to whole
 Line charts: show trends over time
 Bar charts: similar to line charts; more appropriate
when data falls into a few categories
 Stack charts: show how proportions of a whole change
over time
 Scatter charts: help discover a relationship between
two variables
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Avoiding Spreadsheet and
Charting Errors

 Plan worksheet before entering values and

formulas
 Make assumptions as accurate as possible
 Double-check every formula and value
 Make formulas readable
 Check output against other systems

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Avoiding Spreadsheet and
Charting Errors (cont.)

 Build in cross-checks
 Change the input data values and study the results
 Take advantage of preprogrammed functions, templates,
and macros
 Use spreadsheet as decision-making aid, not as decision
maker
 Take advantage of built-in error checking tools

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Avoiding Spreadsheet and
Charting Errors (cont.)

 Choose the right chart for the job

 Put the data first in the charts
 Avoid graphic distractions
 Make it easy to compare data in your charts
 Don’t distort data
 Relate your chart to the rest of the document
 Learn from the experts

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Avoiding Spreadsheet and
Charting Errors (cont.)

CLEAR CLUTTERED

MISLEADING CONFUSING

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Statistical Software:
Beyond Spreadsheets

Spreadsheet software is versatile,

but no program is perfect for every
task.
Other types of number-manipulation
software are available for situations
in which spreadsheets don’t quite fit
the job.
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Money Managers

 Most businesses use professionally designed accounting and

financial-management software.
 Records transactions—checks, cash payments, charges, and
other activities
 Automatically adjusts the balance in every account after each
transaction
 Can export records to programs that calculate income taxes

 E.g. Quickbook

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Automatic Mathematics

 Higher mathematics is an essential part of the

work of scientists, researchers, engineers,
architects, economists, financial analysts,
teachers, and others.
 Math-processing software makes it easier
for mathematicians to create, manipulate, and
solve equations
 A math processor generally includes an
interactive, question-and-answer mode, a
programming language, and tools for creating
interactive documents that combine text, 37
numerical expressions, and graphics
Statistics and Data
Analysis

 Statistics—science of collecting and analyzing data—

has become more important in computer age
 Statisticians in government, business, and science
depend on computers to make sense of raw data
 Statistical-analysis software can suggest answers
to questions by testing strength of data relationships.

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Scientific Visualization

 Scientific-visualization software uses shape, location in

space, color, brightness, and motion
 Scientific visualization involves the graphical representation
of numerical data

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Fractal Geometry and
Simulation

 Computers have been used to analyze and

visualize scientific data collected through
experiments and observation.
 A computer also can serve as a virtual
laboratory
 Problem of creating an accurate simulation
helped initiate the study of chaos and
fractals
 Chaos is now a vast field of study with
applications in many disciplines. 40
Calculated Risks:
Computer Modeling and
Simulation

 Computer modeling is the use of computers to create abstract

models of objects, organisms, organizations, and processes.
 Can be created for work, education, or play, to mimic some type of
system
 A computer simulation allows you to see how the model will operate
under certain conditions.

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Computer Simulations:
The Rewards

 Widely used for research in physical, biological, and social

sciences, and in engineering for these reasons:
 Safety
 Economy
 Projection
 Visualization
 Replication

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Productivity on a Student Budget

 Low-cost or free software alternatives are available.

Software program Alternative
for:
OpenOffice Microsoft Office
Zoho Writer or Google Docs Microsoft Word
Zoho Sheet or Google Microsoft Excel
Spreadsheet
Zoho Show or OpenOffice Microsoft
Impress PowerPoint
Scribus Desktop Publishing

 Most programs can save files in formats compatible with Microsoft 43

Office so they can be shared with Office users.
Class Activity

Please format the 6 pages report in MS word. You can extract

the text from the provided report, “Digital Financial Services in
the pacific”. You document must include the following:
 Front page
 Table of content
 List of figures (At least 3 figures in the documents) and list
of Tables (at least 2 tables in the document)
 Page break/footnote/page numberer. page header and footer
 3 Level headings
 Hyperlinks
 Footnote/Headers of the report
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 Reference list
Class Activity

 Use this link to practice the excel basic formulas.

 https://excel-practice-online.com/exercises/

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