Code of Conduct Presentation

Presented by: Prof. Payal S. Kappor

Outline

• Schedule & Flow

o Collection of Stoles
o Group Photographs
o Convocation Image Place
Holder
• Seating Arrangement
• Code of Conduct
• Post Convocation Formalities
 Schedule & Flow: Graduation Stoles
Distribution Date: 23 March 2024
Timings: 11:00 AM – 12:00 Noon
Auditorium Scholars
Venue(s) for Stole collection :
• PGDM/PGDM-HRM/PGDM-IB : Gurukula
Library • FPM/ EFPM: Lakshay 3rd Floor Office

Gurukula
• PGDM-BM/ BA: Lakshay Room No. 3, FF
• Faculty: D-Block, Ground Floor (2.30 pm onwards)
Photo Stage Convocation Venue
Dress Code:
• Male: Dark colored trousers and white shirt
• Female: Dark colored sarees
• Volunteers: Formally dressed. Must wear badges
Change
Lakshya
Masters
 Schedule & Flow: Group Photographs
23 MARCH 2024
Reporting Time for Group Photograph: 2:30 PM
Auditorium Scholars
Timings of Group Photographs:

Library

Gurukula
Photo Stage Convocation Venue 2: 55 PM 3: 00 PM
3: 05 PM
PGDM PGDM-HRM PGDM-IB
3: 08 PM 3: 12 PM
3: 16
PGDM-BM PGDM-BA FPM/EFPM

Change
Lakshya Students are requested to queue
Masters
behind their allotted stage and come
forth once they are called for.
Schedule & Flow: Group Photographs
Convocation Time: 3:30 PM – 6:05 PM
Seating Arrangement: Seats are earmarked
Dais

Schedule:
• 3: 00 PM: Occupation of Designated Seats

Seating
• 3: 20 PM: Procession Arrives at the Venue (every one
Library

please rise till the procession reaches the dias and

Seating
members take their seat)
- Conferring of Diplomas
• 6: 05 PM: Close of Convocation
Procession
- Procession Leaves the Venue (every one
please rise till the procession leaves the Pandal)
• 6: 15 PM: Celebrations & High Tea
Seating Arrangement
Dais General Instructions
Special • Once seated, please do not move unnecessarily
Invitees / VIPs • Follow the earmarked path to climb up and down the dais

Graduating Press • Bow only when you accept the degree. Do not shake hands
Students • Do not stand up or try to move to places near your friends
Parents
/Spouse (No • Please stick to the allotted seats
Child please) • Please maintain silence
• Keep your Mobile phones in silent/switch-off mode
Alumni and
Parents/Guests • Do not click photographs during the Convocation ceremony
Guests
• Students are advised to request their parents/ relatives/
friends not to move around or stand up to take photographs
during award of diplomas
Staff Guests

Volunteers
Code of Conduct
PROCESSION AWARD OF DIPLOMAS, AWARD OATH
MEDALS
• Students/Guests/Parents • Chairman, Board of
stand as the procession • Award/Medal Winners Bow & Governors of MDI reads out
walks into the venue and Shake hands the Oath
should sit only after all • Other Students ONLY bow • Students stand up from
the dignitaries are seated when taking the diploma & their seats
• No one should stand in don’t shake hands
• After the Oath has been
the aisle while the • Specified path is to be followed read, students bow to take
procession enters or to & from the Dais the oath
leaves
Code of Conduct

Do not retreat back the

Kindly take the side aisle once you collect the
steps to go back to your diploma
seat
Please stand in your seat for the batch
oath

IN CASE OF ERRORS/ MIX-UPS

• In case rare administrative errors of the likes of receiving someone else’s
diploma, please do not disrupt the session. Kindly receive it and move on and
please be assured that your diploma will be duly delivered to you before the
convocation ends
• Don’t pass your medals/ diplomas amongst the audience after receiving them
 Code of Conduct
• Students are to remain seated and are not permitted to leave their seats for the entire
duration of the Convocation.
• Guests/parents are not allowed to move out of their seats or go close to the stage to
click any photographs.
• However, guests/parents are allowed to click photographs sitting in his/her chair.
• Guests/parents should not move around or stand up to take photographs during
award of diplomas.
• Only official photographers will be clicking photographs of all students. These will be
made available to the students later.
• Guests/parents are permitted to move to the back side (away from the venue) or
leave.
• Eatables/water bottles are not allowed inside the venue.
Post Convocation
• High tea shall be held at the Football Ground.

• Students can collect photographs at Chaitanya Ground Floor.

Thank you!!!