INTRODUCTION

MODULE NAME : BASIC COMPUTER APPLICATIONS

MODULE CODE : NMT04104
SESSION 4.
5.1.4 UTILIZE SPREAD SHEET APPLICATION IN PROCESSING HEALTH DATA
 SESSION OUTLINE
1. Launch/start spread sheet program.
2. Describe functions of parts of spread sheet program interface (workbook, worksheets, tabs, cells, column
&row heading, formula bar and Cell Name box).
3. Create a spread sheet file (perform data entry, select, delete, copy, cut, paste data, undo &redo changes,
replace text, correct errors, save the work book).
4. Format worksheet data (bold, italics, underline, fonts, font size, text alignment, wrap text, add cells,
boarders, cell shading, changing number formats, date formats, currency symbols, decimal places).
5. Modify a worksheet (insert columns, rows, and worksheets, delete columns, rows and worksheets, resize
column width and row height, rename, copy or move worksheet, Protect workbook and worksheet with
password).
6. Perform basic calculations in worksheets (use operators and functions to perform calculations).
7. Manipulate worksheet data (sort, filter and subtotal) Work with charts (insert a chart, format chart).
8. Print worksheet data
LAUNCH/START SPREAD SHEET PROGRAM.

Step-by-step process to start Microsoft Excel on a Windows computer.

1. Click the Start Menu:
 Go to the bottom-left corner of the screen and click on the Start button (Windows logo).

2. Search for Excel:

 In the search bar, type Excel. You should see Microsoft Excel appear in the search results.

3. Open Excel:
 Click on Microsoft Excel in the search results to open the program.
DESCRIBE FUNCTIONS OF PARTS OF SPREAD SHEET PROGRAM
INTERFACE (WORKBOOK, WORKSHEETS, TABS, CELLS, COLUMN &ROW
HEADING, FORMULA BAR AND CELL NAME BOX).
DESCRIBE FUNCTIONS OF PARTS OF SPREAD SHEET PROGRAM
INTERFACE (WORKBOOK, WORKSHEETS, TABS, CELLS, COLUMN &ROW
HEADING, FORMULA BAR AND CELL NAME BOX) CONTS...

key parts of a spreadsheet program interface, such as in Microsoft Excel or Google Sheets, and their
functions:
1. Quick Access Toolbar
This toolbar is located in the upper left corner of the screen. Its objective is to show the most frequently
used Excel commands. We can customize this toolbar based on our preferred commands.
2. File Tab
Excel 2007's Office button has been replaced by the File tab. We can click it to check the Backstage view,
where we can open or save files, create new sheets, print sheets, and perform other file-related
operations.
3. Title Bar
The title bar of the spreadsheet is at the top of the window. It displays the active document's name.
4. Control Buttons
Control buttons are the symbols that are present in the upper-right side of the window, enabling us to
change the labels, minimize, maximize, share, and close the sheet.
DESCRIBE FUNCTIONS OF PARTS OF SPREAD SHEET PROGRAM
INTERFACE (WORKBOOK, WORKSHEETS, TABS, CELLS, COLUMN &ROW
HEADING, FORMULA BAR AND CELL NAME BOX).CONTS…

5. Menu Bar
Under the diskette or save icon or the excel icon (this will depend on the version of the program), labels or bars which enable changing the
sheet which is shown. These are the menu bar and contain a File, Insert, Page Layout, Formulas, Data, Review, View, Help, and a Search Bar
with a light bulb icon. These menus are divided into subcategories which simplify the distribution of information and analysis of
calculations.
6. Ribbon/Toolbar
Each menu bar contains several different elements. On the selection of the menu, a sequence of command options/icons will show on a
ribbon. For example, if we select the "Home" tab, we will see cut, copy, paste, bold, italic, underline, and more commands. In the same
way; we can click on the "Insert" tab, we will see tables, illustrations, additional, recommended graphics, graphics maps, among others. On
the other hand, if we select the "Formulas" option. Insert functions, auto sum recently used, finances, logic, text, time, date, etc.
Ribbon/Toolbar is a set of commands organized into three sections.
 Tabs
They are the Ribbon's top part, and they include groups of related commands. Ribbon tabs include Home, Insert, Page Layout,
Formula, Data.
 Groups
They organize related commands; the name of each group is displayed below the Ribbon. For example, a set of commands related
to fonts or a group of commands related to alignment, etc.
 Commands
They appear within each group, as previously stated.
DESCRIBE FUNCTIONS OF PARTS OF SPREAD SHEET PROGRAM
INTERFACE (WORKBOOK, WORKSHEETS, TABS, CELLS, COLUMN &ROW
HEADING, FORMULA BAR AND CELL NAME BOX).CONTS…
7. Dialog Box Launcher
Dialog box launcher is a very little down arrow that is present in the lower-right corner of a command group
on the Ribbon. By clicking on this arrow, we can explore more options related to the concerned group.
8. Name box
Show the location of the active cell, row, or column. We have the option of selecting multiple options.
9. Formula Bar
Formula bar permits us to observe, insert or edit the information/formula entered in the active cell.
10. Scrollbars
Scrollbars are the tools that enable us to move the document's vertical and horizontal views. We can activate
this by clicking on the platform's internal bar or the arrows we have on the sides. Additionally, we can use the
mouse wheel in order to automatically scroll up or down: or use the directional keys.
11. Spreadsheet Area
It is the place where we enter our data. It includes all the rows, cells, columns, and built-in data in the
spreadsheet. We can use shortcuts to perform toolbar activities or formulas of arithmetic operations (add,
subtract, multiply, etc.). The insertion point is the blinking vertical bar known as the "cursor." It specifies the
insertion location of the typing.
DESCRIBE FUNCTIONS OF PARTS OF SPREAD SHEET PROGRAM
INTERFACE (WORKBOOK, WORKSHEETS, TABS, CELLS, COLUMN &ROW
HEADING, FORMULA BAR AND CELL NAME BOX).CONTS…

12. Leaf Bar

Leaf bar is present at the bottom of the spreadsheet, which says sheet1 is shown. This sheet
bar describes the spreadsheet which is currently being worked on. Using this, we can
alternate a number of sheets or add a new one as per our convenience.
13. Columns Bar
Columns are a vertically ordered series of boxes across the full sheet. This column bar is
located below the formula bar. The letters of the alphabet are used to label the columns.
Begin with the letter A to Z, and then after Z, it will continue as AA, AB, and so on. The
number of columns that can be used is limited to 16,384.
14. Rows Bar
The row bar is the left part of the sheet where a sequence of numbers is expressed. Begin
with number one (1), and further rows will be added as we move the pointer down. There are
a total of 1,048,576 rows available.
DESCRIBE FUNCTIONS OF PARTS OF SPREAD SHEET PROGRAM
INTERFACE (WORKBOOK, WORKSHEETS, TABS, CELLS, COLUMN &ROW
HEADING, FORMULA BAR AND CELL NAME BOX).CONTS…

15. Cells
Cells are those parallelepipeds that divide the spreadsheet into many pieces, separating rows
and columns. A spreadsheet's first cell is represented by the first letter of the alphabet and
the number one (A1).
16. Status Bar
The status bar is present at the bottom of the window that displays critical information. It also
indicates whether something is incorrect or whether the document is ready to be printed or
delivered.
This shows the result of the selected digits such as sum, average, count, maximum,
minimum, etc.
By right-clicking on the status bar, we can configure the status bar. Any command from the
specified list can be added or removed.
DESCRIBE FUNCTIONS OF PARTS OF SPREAD SHEET PROGRAM
INTERFACE (WORKBOOK, WORKSHEETS, TABS, CELLS, COLUMN &ROW
HEADING, FORMULA BAR AND CELL NAME BOX). CONTS…
17. View Buttons
View buttons are a set of three buttons arranged at the left of the Zoom control, close the screen's right-
bottom corner. We can see three different kinds of sheet views in Excel using this method.
Normal View: - Normal view displays the Excel page in normal view.
Page Layout View: - The Page Layout view shows the precise layout of an Excel page it will be printed.
Page Break View: - This displays page break preview before printing.
18. Zoom Control
The zoom control is present at the lower-right side of the window. It enables us to ZOOM-IN or ZOOM-
OUT a specific area of the spreadsheet. It is represented by magnifying icons with the symbols of
maximizing (+) or minimizing (-).
The various modern versions contain a segment with the icons of more and less, as well as an element
that separates the two alternatives, which permits us to manipulate them by clicking on any of these.
On the other side, it also explains in percentage how many times the document has been moved or
approached. Microsoft Excel 2019 enables us to zoom out up to 10% and zoom up to 400%.
CREATE A SPREAD SHEET FILE (PERFORM DATA ENTRY, SELECT,
DELETE, COPY, CUT, PASTE DATA, UNDO &REDO CHANGES, REPLACE
TEXT, CORRECT ERRORS, SAVE THE WORK BOOK).

Creating and manipulating a spreadsheet involves using a variety of commands and functions. Here’s
a step-by-step guide to performing each of these tasks in Microsoft Excel.
1. Create a New Spreadsheet File
• Open Microsoft Excel.
• Select Blank Workbook to create a new file.
2. Perform Data Entry
• Click on a cell (e.g., A1) and start typing the data you want (e.g., "Name").
• Press Enter or Tab to move to the next cell and continue entering your data (e.g., in cell A2, B1,
etc.).
3. Select Data
• To select a single cell, click on it.
• To select multiple cells, click and drag across the cells you want to highlight.
• You can also select entire rows or columns by clicking on the row number or column letter.
CREATE A SPREAD SHEET FILE (PERFORM DATA ENTRY, SELECT,
DELETE, COPY, CUT, PASTE DATA, UNDO &REDO CHANGES, REPLACE
TEXT, CORRECT ERRORS, SAVE THE WORK BOOK) CONTS...

4. Delete Data
 Select the cell or range of cells you want to clear.
 Press Delete on your keyboard, or right-click and select Clear Contents.

5. Copy, Cut, and Paste Data

 Copy: Select the cells you want to copy, right-click, and choose Copy, or press Ctrl + C.
 Cut: Select the cells you want to cut, right-click, and choose Cut, or press Ctrl + X.
 Paste: Click on the cell where you want to paste, right-click, and choose Paste, or press
Ctrl + V.
6. Undo and Redo Changes
 Undo: Click the Undo button on the toolbar (or press Ctrl + Z) to revert the last action.
 Redo: Click the Redo button on the toolbar (or press Ctrl + Y) to redo an action.
CREATE A SPREAD SHEET FILE (PERFORM DATA ENTRY, SELECT, DELETE, COPY,
CUT, PASTE DATA, UNDO &REDO CHANGES, REPLACE TEXT, CORRECT ERRORS,
SAVE THE WORK BOOK) CONTS...
7. Replace Text
 Press Ctrl + H to open the Find and Replace dialog box.
 In the Find what field, type the text you want to replace.
 In the Replace with field, type the new text.
 Click Replace to replace one instance, or Replace All to replace all occurrences.

8. Correct Errors
 To correct an error in a cell, double-click the cell or select it and start typing the correct
value.
 If a formula has an error, Excel will show an error indicator (e.g., #DIV/0!). Double-click to
edit the formula or correct the data causing the error.

9. Save the Workbook

 Click File > Save As to save the workbook with a new name or in a specific location.
 Choose the folder and file format (usually .xlsx), and click Save.
 Once saved, click File > Save (or press Ctrl + S) to save ongoing changes.
FORMAT WORKSHEET DATA (BOLD, ITALICS, UNDERLINE, FONTS, FONT
SIZE, TEXT ALIGNMENT, WRAP TEXT, ADD CELLS, BOARDERS, CELL
SHADING, CHANGING NUMBER FORMATS, DATE FORMATS, CURRENCY
SYMBOLS, DECIMAL PLACES).

Guide for formatting worksheet data in Microsoft Excel

1. Bold, Italics, and Underline Text
• Bold: Select the cell(s) you want to bold, then click the Bold (B) button on the Home tab or press Ctrl + B.
• Italics: Select the cell(s) and click the Italics (I) button or press Ctrl + I.
• Underline: Select the cell(s) and click the Underline (U) button or press Ctrl + U.
2. Change Fonts and Font Size
• Fonts: Select the cell(s), go to the Home tab, and click the font dropdown to choose a different font style.
• Font Size: With the cell(s) selected, use the Font Size dropdown to choose a different size.
3. Text Alignment
• Horizontal Alignment: Select the cells, then go to Home > Alignment group, and choose Left Align,
Center, or Right Align.
• Vertical Alignment: Select the cells, then choose Top Align, Middle Align, or Bottom Align in the same
Alignment group.
FORMAT WORKSHEET DATA (BOLD, ITALICS, UNDERLINE, FONTS, FONT
SIZE, TEXT ALIGNMENT, WRAP TEXT, ADD CELLS, BOARDERS, CELL
SHADING, CHANGING NUMBER FORMATS, DATE FORMATS, CURRENCY
SYMBOLS, DECIMAL PLACES) CONTS...

4. Wrap Text
• Select the cell(s) where you want to wrap text, then go to Home > Wrap Text. This will automatically fit
the text within the cell by wrapping it onto multiple lines if needed.
5. Add Cells, Rows, or Columns
• Insert Cells: Select the cell where you want to insert a new cell, right-click, and choose Insert. Select Shift
cells right or Shift cells down.
• Add Rows or Columns: Right-click the row number or column letter, and select Insert to add an entire
row or column.
6. Add Borders
• Select the cell(s) you want to apply borders to, go to Home > Borders (in the Font group), and choose from
options like All Borders, Outside Borders, or Thick Box Border.
7. Cell Shading (Fill Color)
• Select the cell(s), go to Home > Fill Color (paint bucket icon), and choose a color from the palette to add
background shading.
FORMAT WORKSHEET DATA (BOLD, ITALICS, UNDERLINE, FONTS, FONT
SIZE, TEXT ALIGNMENT, WRAP TEXT, ADD CELLS, BOARDERS, CELL
SHADING, CHANGING NUMBER FORMATS, DATE FORMATS, CURRENCY
SYMBOLS, DECIMAL PLACES) CONTS...

8. Changing Number Formats

• Select the cell(s) you want to format, go to Home > Number group, and select the format you want
from the dropdown (like Number, Text, Date, or Currency).
9. Date Formats
• Select the cell(s) containing dates, right-click, choose Format Cells, then select Date. Choose a date
format from the list, like MM/DD/YYYY or DD-MMM-YYYY.
10. Currency Symbols
• Select the cell(s), go to Home > Number group, and choose the Currency option from the dropdown.
You can also right-click, select Format Cells, choose Currency, and select a specific currency symbol.
11. Set Decimal Places
• Select the cell(s) you want to format, go to Home > Number group, and use the Increase Decimal or
Decrease Decimal buttons to set the desired number of decimal places.
MODIFY A WORKSHEET (INSERT COLUMNS, ROWS, AND WORKSHEETS, DELETE
COLUMNS, ROWS AND WORKSHEETS, RESIZE COLUMN WIDTH AND ROW HEIGHT,
RENAME, COPY OR MOVE WORKSHEET, PROTECT WORKBOOK AND WORKSHEET
WITH PASSWORD).

Step-by-step guide for modifying a worksheet in Microsoft Excel:

1. Insert Columns, Rows, and Worksheets
• Insert Column: Right-click the column header where you want to insert a new column (e.g., select "B" to insert
a column to the left of it). Choose Insert from the context menu.
• Insert Row: Right-click the row number where you want to insert a new row (e.g., select "3" to insert a row
above it). Choose Insert.
• Insert Worksheet: Click on the + icon next to existing worksheet tabs at the bottom, or go to Home > Cells
group, select Insert > Insert Sheet.
2. Delete Columns, Rows, and Worksheets
• Delete Column: Right-click the column header you want to delete and select Delete.
• Delete Row: Right-click the row number you want to delete and select Delete.
• Delete Worksheet: Right-click the worksheet tab at the bottom of the window and select Delete. Note: This
action cannot be undone.
MODIFY A WORKSHEET (INSERT COLUMNS, ROWS, AND WORKSHEETS, DELETE
COLUMNS, ROWS AND WORKSHEETS, RESIZE COLUMN WIDTH AND ROW HEIGHT,
RENAME, COPY OR MOVE WORKSHEET, PROTECT WORKBOOK AND WORKSHEET
WITH PASSWORD) CONTS...

3. Resize Column Width and Row Height

• Resize Column Width:
• Hover over the right edge of the column header (e.g., between "A" and "B") until the cursor changes to a
double-sided arrow. Click and drag to adjust the width.
• Or, right-click the column header, select Column Width, and enter a specific value.
• Resize Row Height:
• Hover over the bottom edge of the row header until the cursor changes, then click and drag to adjust the
height.
• Or, right-click the row number, select Row Height, and enter a specific value.
4. Rename a Worksheet
• Double-click the worksheet tab at the bottom, then type the new name and press Enter.
• Alternatively, right-click the worksheet tab, select Rename, and enter the new name.
MODIFY A WORKSHEET (INSERT COLUMNS, ROWS, AND WORKSHEETS, DELETE
COLUMNS, ROWS AND WORKSHEETS, RESIZE COLUMN WIDTH AND ROW HEIGHT,
RENAME, COPY OR MOVE WORKSHEET, PROTECT WORKBOOK AND WORKSHEET
WITH PASSWORD) CONTS...

5. Copy or Move a Worksheet

• Copy: Right-click the worksheet tab, choose Move or Copy, check the Create a copy box, and select where to place it.
• Move: Right-click the worksheet tab, select Move or Copy, uncheck Create a copy, and choose the desired location.
6. Protect Workbook and Worksheet with a Password
• Protect Workbook:
• Go to File > Info > Protect Workbook.
• Choose Encrypt with Password, enter a password, and confirm it.
• This password will protect the entire workbook file from unauthorized access.
• Protect Worksheet:
• Select the worksheet you want to protect.
• Go to Review > Protect Sheet, set a password (optional), and specify permissions for users.
• Click OK to apply protection to the worksheet.
PERFORM BASIC CALCULATIONS IN WORKSHEETS (USE
OPERATORS AND FUNCTIONS TO PERFORM CALCULATIONS)

 To perform basic calculations in worksheets using operators and functions, here are some steps
and examples using Excel (or similar spreadsheet software):
Basic Calculations Using Operators
1. Addition (+): To add numbers, you can use the + operator.
 Example: =A1 + B1This adds the value in cell A1 to the value in cell B1.

2. Subtraction (-):To subtract numbers, use the - operator.

 Example: =A1 - B1This subtracts the value in cell B1 from the value in cell A1.

3. Multiplication (*):To multiply numbers, use the * operator.

 Example: =A1 * B1This multiplies the value in cell A1 by the value in cell B1.

4. Division (/):To divide numbers, use the / operator.

 Example: =A1 / B1This divides the value in cell A1 by the value in cell B1.

5. Exponentiation (^):To calculate powers, use the ^ operator.

 Example: =A1^B1This raises the value in cell A1 to the power of the value in cell B1.
PERFORM BASIC CALCULATIONS IN WORKSHEETS (USE OPERATORS
AND FUNCTIONS TO PERFORM CALCULATIONS) CONTS…

Using Functions for Calculations

1. SUM Function: To add a range of numbers, use the SUM() function.
 Example: =SUM(A1:A5)This adds all values from A1 to A5.

2. AVERAGE Function: To calculate the average of a range of numbers, use the AVERAGE() function.
 Example: =AVERAGE(A1:A5)This calculates the average of the values in cells A1 to A5.

3. MIN and MAX Functions: To find the smallest or largest number in a range, use MIN() or MAX().
 Example: =MIN(A1:A5)This returns the smallest value in the range from A1 to A5.Example: =MAX(A1:A5)This
returns the largest value in the range from A1 to A5.
4. IF Function: To perform conditional calculations, use the IF() function.
 Example: =IF(A1>10, "Greater", "Lesser")This checks if the value in A1 is greater than 10. If true, it returns
"Greater"; otherwise, it returns "Lesser".
5. ROUND Function: To round numbers to a specific number of decimal places, use the ROUND()
function.
 Example: =ROUND(A1, 2)This rounds the value in A1 to 2 decimal places.
MANIPULATE WORKSHEET DATA (SORT, FILTER AND
SUBTOTAL) WORK WITH CHARTS (INSERT A CHART, FORMAT
CHART)

To manipulate worksheet data (sort, filter, and subtotal) and work with charts in Excel or similar
spreadsheet software, here are the steps:
1. Sorting Data
Sorting data helps you organize and analyze it more effectively.
•Sort a Single Column:
1.Select the column you want to sort (e.g., A1:A10).
2.Go to the Data tab.
3.Click on Sort A to Z (ascending) or Sort Z to A (descending).
•Sort Multiple Columns:
1.Select your data range (e.g., A1:C10).
2.Go to the Data tab and click Sort.
3.In the Sort dialog box, choose the column you want to sort by first and whether it’s ascending or
descending.
4.You can add another level to sort by additional columns (e.g., first by Name, then by Date).
MANIPULATE WORKSHEET DATA (SORT, FILTER AND
SUBTOTAL) WORK WITH CHARTS (INSERT A CHART, FORMAT
CHART) CONTS.

2. Filtering Data
Filtering data allows you to display only the rows that meet specific criteria.
•Apply a Filter:
1.Select your data range (e.g., A1:C10).
2.Go to the Data tab and click Filter.
3.Click the drop-down arrow that appears in the column headers to filter by specific
values or ranges.
4.You can filter by text, numbers, dates, or custom criteria (e.g., greater than a specific
value).
•Clear a Filter:
1.Click on the drop-down arrow in the filtered column header.
2.Select Clear Filter from Column Name.
MANIPULATE WORKSHEET DATA (SORT, FILTER AND
SUBTOTAL) WORK WITH CHARTS (INSERT A CHART, FORMAT
CHART) CONTS.
3. Subtotaling Data
Subtotaling helps to summarize data into meaningful groups.
• Add Subtotals:
• First, make sure your data is sorted by the column you want to subtotal.
• Go to the Data tab, and click Subtotal in the Outline group.
• In the Subtotal dialog box:
• Select the column you want to group by (e.g., "Category").
• Choose the function you want to use for the subtotal (e.g., Sum, Average, etc.).
• Select the column where the subtotal should be applied (e.g., "Amount").
• Click OK to apply the subtotals.
• Remove Subtotals:
• Go to the Data tab and click Subtotal.
• In the Subtotal dialog box, click Remove All.
MANIPULATE WORKSHEET DATA (SORT, FILTER AND
SUBTOTAL) WORK WITH CHARTS (INSERT A CHART, FORMAT
CHART)
4. InsertingCONTS.
and Formatting Charts
Charts are a great way to visualize your data.
•Insert a Chart:
1.Select the data you want to visualize (e.g., A1:B10).
2.Go to the Insert tab, and in the Charts group, select the type of chart you want (e.g., Bar,
Line, Pie, etc.).
3.The chart will be inserted automatically. You can resize and move it to a new location.
•Formatting a Chart:
1.Click on the chart to select it.
2.Use the Chart Tools that appear on the ribbon (e.g., Design and Format tabs).
3.Change Chart Style: You can change the chart style from predefined options in the
Design tab.
4.Modify Chart Elements: You can add or edit chart titles, legends, axis titles, data labels,
etc.:
•Click Chart Elements (a plus sign next to the chart) to add/remove titles, gridlines, or
data labels.
5.Change Data: To modify the data used in the chart, click Select Data in the Design tab,
then choose the new range or series.
6.Customize Axis: Right-click on the axis to format it (e.g., changing the scale, adding
numbers, or changing the text format).
MANIPULATE WORKSHEET DATA (SORT, FILTER AND
SUBTOTAL) WORK WITH CHARTS (INSERT A CHART, FORMAT
CHART) CONTS.
5. Advanced Chart Features
• Data Labels:
• Click on a chart element (like bars or slices), right-click, and select Add Data Labels.
• You can format the data labels for better presentation, such as adding values, percentages, or
changing text styles.
• Changing Colors:
• Select the chart element (e.g., bars, lines) you want to change.
• Right-click and choose Format Data Series to change colors, fill patterns, or effects.
• Creating a Combo Chart:
• Select your data and insert a chart.
• Go to the Design tab and select Change Chart Type.
• In the dialog box, select Combo and choose different types for each data series (e.g., bars for one
series, lines for another).
 PRINT WORKSHEET DATA
To print worksheet data in Excel (spreadsheet software), you can follow these steps to ensure that your data
prints properly and is formatted to your needs:
1. Preview the Worksheet Before Printing
Before printing, it’s always a good idea to check the layout of the sheet to ensure it looks the way you want
it to.
•Print Preview:
1.Go to the File tab.
2.Select Print. This will show the Print Preview.
3.Here, you can see how the worksheet will appear when printed, including the number of pages and
margins.

2. Setting the Print Area

If you only want to print a specific portion of your worksheet (e.g., a range of cells), you can define a print
area:
•Set the Print Area:
1.Select the range of cells you want to print (e.g., A1:C10).
2.Go to the Page Layout tab.
3.Click Print Area, and then select Set Print Area.
•Clear Print Area: If you want to remove the print area and print the entire worksheet:
1.Go to the Page Layout tab.
2.Click Print Area, and then select Clear Print Area.
PRINT WORKSHEET DATA CONTS…

3. Adjusting Page Layout for Printing

 You may want to adjust your worksheet’s layout so that it fits nicely on the printed page.
• Set Page Orientation (Portrait or Landscape):
• Go to the Page Layout tab.
• Click Orientation and choose either Portrait (vertical) or Landscape (horizontal)
based on your data's layout.
• Fit to Page: To make sure your data fits within the printable area, you can scale it to fit on
one page:
• Go to the Page Layout tab.
• Under the Scale to Fit group, adjust the Width and Height options, or choose Fit to
1 page(s) under Scaling.
PRINT WORKSHEET DATA CONTS…

4. Setting Margins and Headers/Footers

 Adjusting margins or adding headers and footers can make your printed sheet more
readable.
• Adjust Margins:
• Go to the Page Layout tab.
• Click on Margins, then select a preset margin (Normal, Wide, Narrow) or click Custom
Margins to set your own.
• Add Headers/Footers:
• Go to the Insert tab and click on Header & Footer.
• Choose from the available header/footer options or click Custom Header or Custom
Footer to create your own. You can insert the page number, date, file name, or custom
text.
PRINT WORKSHEET DATA CONTS…

5. Print Options
 Once your worksheet is ready for printing, you can configure additional print options:
• Print Entire Worksheet or Selection:
• Go to the File tab and select Print.
• In the Settings section, you can choose:
• Print Active Sheets: Print the currently active sheet.
• Print Selection: Print only the selected cells (if you highlighted a specific range).
• Print Entire Workbook: Print all sheets in the workbook.
• Choose Printer: In the Print screen, you can select which printer to use from the drop-
down list.
PRINT WORKSHEET DATA CONTS…

6. Printing the Worksheet

 Once you’ve set everything up, you can print the worksheet:
• Go to the File tab and click on Print.
• Make sure all settings are correct, then click Print.
7. Additional Print Settings
• Print Gridlines: If you want to print the gridlines (the lines that separate the cells), go to
the Page Layout tab and check the box labeled Print under the Gridlines section.
• Print Row and Column Headings: If you want the row and column headers (like A, B, C,
1, 2, 3) to print, go to the Page Layout tab and check Print under the Headings section.
THANK YOU!!! FOR LISTENING