SUCCESSF

UL
WRITING
Presented by: Marawan Mostafa

STEPS
Over view
• Introduction

• Preparation
i. Establish your primary purpose.
ii. assess your audience (or readers) and the context.
iii. Determine the scope of your coverage.
iv. Select the appropriate medium.
• Research
i. Methods of Research.
ii. Sources of information.
• organization
i. Methods of Development.
ii. Outlining.
• writing

• Revision
What is an
Introduction
?
A Successful writing on the job is it
merely the spoken word converted to
print; it is the result of knowing how to
structure information using both text and
design . The best way to ensure that your
writing will succeed-whether it is in the
form of a memo, a résumé, a proposal, or
a Web page is to approach writing using
the following steps.
preparati Establishing Your
Purpose.
Assessing Your Audience
and
The nextContext.
task is to assess your audience ask key
Writing, requires solid To establish your primary

on
questions. Who exactly is your reader? Do you have
preparation. In fact, adequate purpose simply ask yourself
multiple readers? Who needs to see or to use the
preparation is as important as what you want your readers
document? What are their attitudes about the
writing a draft. In preparation to know. "Be precise". In
subject? What do your readers already know about
addition to your primary
for writing, your goal is to the subject? Who is included in that category? Simply
purpose, consider possible
accomplish the following four learn as much as you can about the context. context
secondary purposes for
is the environment in which writers produce
major tasks: your document.
documents and within which readers interpret their
meanings.
Determining the Selecting the
Scope. your purpose and
Determining Medium .
Finally, you need to determine the most
assessing your readers and appropriate medium for communicating your
context will help you decide message. Professionals on the job face a wide
what to include in your writing. array of options from e-mail, fax, and voicemail.
Those decisions establish the The most important considerations in selecting the
scope of your writing project. appropriate medium are the audience and the
Given the purpose and purpose of the communication . The comparative
audience established for the advantages and primary characteristics of the
report on facility locations, the most typical means of communication are
scope would include of the
Research Methods of Sources of
The only way to be sure that Research. Information.
you can write about a complex Researchers frequently As you conduct research,
subject is to thoroughly distinguish between primary and numerous sources of information
understand it. To do that, you secondary research. Primary are available to you, including the
must conduct adequate research: refers to the gathering following:
research, library and Internet • Your own knowledge and that of your
of raw data compiled from colleagues and knowledge of people
research, and Careful
interviews, direct observation, outside your workplace.
note-taking and to do this you • Internet sources, including Web sites,
must do this following : surveys, experiments, directories, archives, and discussion
questionnaires, and audio and groups and Library resources.
• Printed and electronic sources in the
video
workplace, such as various
Secondary research : refers to Consider all sourcesand
correspondence, of information
reports
gathering information that has when you begin your research and use
those that are useful. The amount of
been analyzed, assessed, research you will need to do depends
evaluated, compiled. Such forms on the scope of your project.
or sources include books, reports,
Web documents, e-mail and
discussions.
recognizing that some projects
will require several types of
organizati Methods of Outlining.
Without organization, the
on Development.
material gathered during The appropriate method of At this point, you must begin to
development is the writer’s consider layout and design
your research will be
tool for controlling elements that will be helpful to
incoherent to your information and the reader’s your readers and appropriate
readers. To organize means of following the to your subject and purpose.
information effectively, writer’s presentation. Choose The outline can also suggest
you need to determine the the method that best fits where headings, lists, and
best way to structure your your topic, your readers’ other special design features
ideas. needs, and your purpose. may be useful. Outlining
That is, you might begin with breaks large subjects into
compelling case stories of manageable parts. It also
individuals in need and then enables you to emphasize key
move on to general points by placing them in the
information about the positions of greatest
positive effects of donations importance
on recipients
 writing
• When you have established your purpose, your readers' needs, and your

scope and have completed your research and your outline, you will be well
prepared to write a first draft. Expand your outline into paragraphs, without
worrying about grammar; refinements come with revision.
• Write the rough draft, concentrating entirely on converting your outline into

sentences and paragraphs. You might try writing as though you were
explaining your subject to a reader sitting across from you. Do not worry
about a good opening. Just start.
• Consider writing an introduction last because then you will know more

precisely what is in the body of the draft. Your opening should announce
the subject and give readers essential background information.
• Finally, you will need to write a conclusion that ties the main ideas together

and emphatically makes a final significant point .The final point may be to
 Revision
• The clearer finished writing seems to the reader, the more effort the writer has likely put into its revision. If you

have followed the steps of the writing process to this point, you will have a rough draft that needs to be revised.
During revision, be eager to find and correct faults and be honest . Read and evaluate the draft as if you were a
reader seeing it for the first time . Trim extraneous information: Your writing should give readers exactly what
they need .
• Do not try to revise for everything at once. Read your rough draft several times, each time looking for and

correcting problems or errors. Concentrate first on larger issues, such as unity and a different set of coherence;
save mechanical corrections, like spelling and punctuation, for later proofreading.
• Finally, for important documents, consider having others review your writing and make suggestions for

improvement. For collaborative

• writing, of course, team members must review each other's work on segments of the document as well as the

final master draft.

Well
Done!
Thank you for
participating.