Working with

tables and
text
operations
BY SHIBAM DUTTA
Student details
Name : Shibam Dutta
Course : B. com(hons)
Roll number : 3502
Subject name : Basic It
tools(Sec)
Year : 2024-2025
Acknowledgment
I want to convey my heartfelt gratitude to my professor MR . Hemant Bhardwaj ,
for his support and encouragement during the research and writing of this Word
project. Their expertise in the subject matter greatly contributed to the depth
and quality of the project.

Also, I would like to express my sincere gratitude to our Principal, Rakesh Kumar
Gupta, for his unwavering support and encouragement throughout this project. I
am grateful for the opportunity to have worked on this project under his
guidance, and I am confident that my learning and personal growth have been
enriched as a result.

----------------Shibam Dutta
Teacher certificate
This is to certify that Shibam Dutta B. com (hons) first year has completed his
basic It tools assignment titled Ms. Word and working with tables and text
operation under the guidance of MR . Hemant Bhardwaj for the academic year
2024-2025. The certified student has been dedicated throughout his research
and completed his work before the given deadline without missing any important
details from the project. It is also certified that this project is the individual work
of the student and can be submitted for evaluation.

Teacher signature
 INDEX
CONTENT SLIDE NUMBER
1.Introduction 6
2.Working with tables 7-12
3.Text operations 13-19
4.Conclusion 20
 MS word or simply word is an app under
Microsoft office 365,popular with
students ,researchers, professional
bloggers, journalist and even exam
paper setter.
Introduction
MS Word comes with variety of features
like thesaurus , tables, formatting text ,
mathematical expression, research
paper writing ,header and footer, text
manipulations as well as proper ribbon
tab like MS excel and other office apps
In this presentation we will talk about
tables and text operations
Working with tables
 Creating tables in MS Word is quite similar
to power point creation of table

1. Open MS word and go to Insert option

Creating in the Ribbon tab of the app
tables 2. From Insert select the tables option

3. From tables option select the number

of rows and columns we want to
have.NOTE:number of Rows and
columns can be modified later on in
case of any error

4. Then left click or press ENTER

 1.Select the Table:
1. Click anywhere inside the table you want to modify. Word will activate the
“Table Tools” tabs on the ribbon: “Design” and “Layout.”

Modifying 2.Adjust Row Height or Column Width:

1. Hover over the row or column boundary until your cursor becomes a double-

table layout, sided arrow.

2. Click and drag to adjust the row height or column width. Imagine you’re

design and resizing a puzzle piece.

3.Add or Delete Rows/Columns:

sorting 1. Right-click within the table to access options like adding or deleting rows
and columns.
2. It’s like rearranging seats at a dinner party—make room for more guests or
remove empty chairs.

4.Merge or Split Cells:

1. Select the cells you want to merge or split.
2. Use the “Merge Cells” or “Split Cells” buttons in the “Layout” tab.
3. Think of it as combining or dividing compartments in a bento box.

5.Change the Table Style:

1. Head to the “Design” tab.
2. Click “Modify Table Style” to tweak the look.
3. Adjust fonts, borders, and shading—make your table feel like a fancy dinner
menu.

6.Sorting Data:
1. If your table contains data (like names, dates, or numbers), you can sort it.
2. Select the column you want to sort by.
 Inserting Images in a Table
Inserting MS Word allows adding images inside the
graphics in table cells. To insert an image in a table,

table go through the following steps:

Step 1: Select the cell in which you want

to add the Image. Go to the Insert tab and
select the Pictures button.

Step 2: You can either choose a picture

from your device or select one online.

Step 3: Choose a picture from the browser

window and click on the Insert button.

Step 4: Selected Image will be added in

the cell selected.
 Performing Calculations in a Table

Mathematical calculations can also be performed on

the values present in the table. Microsoft provides
various formulas to perform these operations. By
Table math in default, the sum of the values lying in the rows to

MS word the left or column lying above are calculated by

Word. Following are the steps to do the same:

Step 1: Select the cell in which the result of the

mathematical operations is required.

Step 2: Now go to the Layout tab and select

the formula button.

Step 3: In the dialogue box, define the formula for

the mathematical operation, the default formula is
the sum of the values to the left or above

Step 4: After defining the formula, click on the OK

button to apply the formula on the cells given in the
formula.
 Convert text to table

Select the Text:

◦ Highlight the text you want to convert into a table.

Insert > Table > Convert Text to Table:

Converting ◦
◦
Go to the Insert tab.
Click on the Table dropdown arrow.

Text to table ◦ Choose Convert Text to Table.

Set Table Options:

and vice versa ◦ In the pop-up window, specify the number of columns you want for your
table.
◦ By default, Word will use the existing separators (such as tabs or commas)
to divide the text into columns.

Click OK:
◦ Your text will now be transformed into a table.

Convert a Table Back to Text:

1.Select the Rows or Entire Table:

1. Highlight the rows or the entire table that you want to convert back to text.

2.Layout > Data > Convert to Text:

1. Go to the Layout tab.
2. In the Data section, click Convert to Text.

3.Choose Separator Characters:

1. In the pop-up box, select the separator character you want to use (e.g.,
paragraph marks).
2. Rows will be separated accordingly.
Text operations
Built in and Custom Dictionaries

Checking grammar and style

Using thesaurus

Finding and replacing text

 Built in and Custom Dictionaries
1.Accessing Custom Dictionaries:
1. To find Word’s custom dictionaries, follow these steps:
1.Click the File tab.
2.Choose Options.
3.In the Word Options dialog, select Proofing on the left.
4.Scroll down and click Custom Dictionaries in the “When correcting spelling in
Microsoft Office programs” section.
2. Here, you’ll see a list of available custom dictionaries.
2.Manually Add and Remove Words:
1. If you want to add or remove specific words from a custom dictionary, follow
these steps:
1.Select the dictionary you want to edit from the list.
2.Click Edit Word List.
3.In the dialog for the selected dictionary, enter the word you want to add and
click Add.
4.To remove a word, select it in the list and click Delete.
5.If you want to wipe out all words from the dictionary, click Delete All.
 Built in and Custom Dictionaries
3.Context Menu for Adding Words:
1. If you have the option enabled for automatic spell checking as you type, you can
add words directly from the context menu:
1.Go to File > Options > Proofing.
2.Check the box for Check spelling as you type.
3.Make sure you know which custom dictionary is the default (it’s labeled on
the Custom Dictionaries dialog).
4.When you right-click on a word marked as misspelled, choose Spelling > Add
to Dictionary.
4.Adding Third-Party Custom Dictionaries:
2. If you work with specialized documents (e.g., medical or legal), consider adding
third-party dictionaries:
1.Open the Custom Dictionaries dialog.
2.Explore options for adding dictionaries related to your field.
Checking grammar and style
Most Office programs automatically check for
potential spelling and grammatical errors as you
type, so you don't need to do anything to show
errors while you work.

Notes:

• Automatic spelling and grammar checking is not

available in Access, Excel, or Project. You can
manually start a spell check by pressing F7.

• Automatic grammar checking is available only in

Outlook, Word, and PowerPoint.
Using thesaurus
Step 1: Open Microsoft Word

Open your document in Microsoft Word.

Step 2: Highlight the Word

Click your cursor on the word or

highlight the word you want to find
synonyms for.

Once you’ve selected the word, right-

click on it. You’ll see a menu appear with
several options. This is the quickest way
to access the Thesaurus without having
to navigate through the toolbar.
Step 3: Click on ‘Synonyms’ or ‘Thesaurus’
In the right-click menu, you’ll find an option for “Synonyms.” Hovering
over this will show a submenu with a list of synonyms. Alternatively, you
can click on “Thesaurus” at the bottom of the submenu to open the
Thesaurus pane on the right side of your screen.
Choosing “Synonyms” will give you a quick list to choose from, while
selecting “Thesaurus” will allow you to explore more options and even
antonyms, typically displaying a more in-depth list of word choices.

Step 4: Choose a Synonym

Click on the synonym you want to use, and it will replace the original
word in your document.
After you’ve chosen a synonym, it automatically updates your text. If
you’re not happy with the new word, you can always undo the change or
explore other synonyms until you find the perfect fit
Finding and replacing text
Using the Ribbon (Word 2016 and later):
1. Go to the Home tab.
2. Click the Replace command (or
press CTRL +H on your keyboard).
3. The “Find and Replace” dialog box will
appear.
4. In the Find what field, type the text you
want to find.
5. In the Replace with field, type the
replacement text.
6. Click Find Next to locate the first
occurrence or Replace All to change all
occurrences.
 Conclusion
MS word or simply word is an app under Microsoft office
365,popular with students ,researchers, professional bloggers,
journalist and even exam paper setter.

In this presentation we have discussed very little of its aspect , So,

whether you’re crafting a sonnet, drafting a legal brief, or
unraveling the mysteries of the universe, Word awaits—with its
inkwell full and parchment ready.