DIFFERENT POLICE

REPORTS
SPOT REPORT

A concise descriptive report containing important information

about events or conditions that may have an immediate and
significant impact on your current plans and operations, provided
by the fastest means of communication that match the required
level of security.

A spot report may use a radiographic message form, especially if

the reporting unit is far from the addressee or receiving higher
police office concerned. Information contained therein must be
complete, answering the 5Ws and 1 H.
 Republic of the Philippines
NATIONAL POLICE COMMISSION
PHILIPPINE NATIONAL POLICE
NAGA CITY POLICE OFFICE
City of Naga
NCPO

MEMORANDUM

FOR : The Regional Director Attn: The Chief, R7

FROM : The City Director

SUBJECT: Spot Report, re - Stabbing Incident

DATE : January 5, 2021

EXAMPLE OF SPOT 1. On or about 9:00AM of January 5, 2021, a stabbing incident transpired along Panganiban Drive, Naga City, infront of
Iglesia Ni Kristo Church, wherein the victim one, JOBIN DELA CRUZ y Cruz, years old, married, jobless and a resident of
No. 34 Brgy. Lerma, Naga City, was stabbed by suspect one, MARIO LISTA y Marcelino, 28 years old, single, jobless also
REPORT: and a resident of Brgy. Mabolo, also of Naga City.

2. As a consequence thereof, the victim sustained multiple stab wounds in the different parts concedence thereof,
rushed to St John Hospital for medical treatment but was pronounced dead on arrival (DOA) by the attending
physician thereat.

3. The suspect was arrested after the incident but the weapon used was not recovered and he is now under the
custody of this Police Office for investigation and proper disposition The cadaver was moved to the PNP Crime
Laboratory Service, Cam Sur PPO,Naga City,for autopsy examination.

4. The motive of the incident is undetermined and the case is still under investigation.

5. Progress report will follow.

RICARDO P SAN JOSE Police Colonel

 INCIDENT REPORT: (Traffic Accident Report)
An incident report is a written account of an event or occurrence. The purpose
of this public safety officers. Incident reports are the jump-off points of
investigations designed to ferret report is to document the exact details of the
occurrence as basis for further actions of concerned out the facts and
recommend solutions.
Example: Traffic Accident Report
Letterhead
TRAFFIC ACCIDENT REPORT

Time and Date of Occurrence: 4:30 P.M., May 25, 2003 (Monday)

Place of Occurrence: Northbound Lane of Ninoy Aquino Avenue,

in-front of New Duty Free Shop, Paranaque, Metro Manila

Weather Condition: Fair

Reportee: Traffic Enforcer Justo M Dela Fuente

Time Reported to Authorities: 4:35 P.M., May 25, 2021

Numbers of Vehicles Involved: Two (2)

 Particular Vehicle #1 Vehicle #2

Type Isuzu Elf Drop Side Honda Civic 4 Door Sedan

Make/Model 1984 1997

Plate Number TNZ 851 USF 939

Classification 6-Wheeler Truck Car

Driver Jose Santos y Hutalla Reynaldo Sia y Gomez

Address Irasen, Brgy. San Dionisio, Paranaque, MM Camp Vicente Lim, Calamba, Laguna

License Number (P)D06-95-150935 Restriction 1-2-3/ Expiry 1-22-01 (NP)D04-92-053917 Restriction 1-2-3/ Expiry 2-10-01

Age/Nationality 40 years old/Filipino 39 year old/Filipino

Gender/Civil Status Male Male

Driving Experience 4 Years 3 Years

Name of Owner Benjamin Cortez Emmanuel Rojas

Registration Certificate # A. Bonifacio Street, San Dionisio, Paranaque, MM B-8 L-34 San Lorenzo South, Santa Rosa, Laguna

Insurance MVRR90773886 CR-50083420 File- 1308-33920 MVRR CR384553551 File - 1308-33020

Description of Damages Imperial COC 503223 Expiry May 29, 2010 Reliance COC @#$%^& Expiry -June 30,2011

Injured Person None None

Narrative:

Prior to the accident, both vehide were travelling northbound with V1 ahead of
V2. Upon reaching the accident scene, V1 engine conked out and suddenly
stopped. V2 which was behind V1, veered to the left to pass V1 but in so doing
accidentally hit the left rear of V1, thereby causing damages to both vehicles.

Both Driver gave their statement and both were advised to submit estimate of
damage of both vehicles and corresponding photographs.

This report is for the purpose of insurance claim only.

BENZON A HUGO

Police Lieutenant

Investigating Officer

Noted:

REY M COTEZ
Police Major
Chief, Paranaque Traffic Unit
POLICE BLOTTER:

Police Blotter is a record of daily events occurring within the territories/

jurisdiction of statistical purposes. The Police Blotter is therefore an
informational record book that is utilized a given police unit or command. It
contains material detail concerning the event for legal and for evidentiary or
referral purposes (Circular No. 5, GHQ PNP dated 10 Dec 1992).

Contents of Entry:

The entry in the police blotter should answer the following cardinal elements of
a police L record, to wit: who; what; why; where; when; how; and disposition of
the case.

In answering 5Ws and 1H and the case disposition, all such material details
about the event, including: the names of the suspect/s; the victim/s; the
eyewitness/es, if any; the nature significant circumstances that aggravate or
mitigate the event or the crime should be entered of the action or offense; the
possible motive/s; the place; the date and time of occurrence; along with the
identity of the officer to whom the case is assigned-officer-on-cases; and the
status of the case.
The following incidents or transactions, among others, are entered in the police blotter:
Incidents to be Recorded:
1. All violations of laws and ordinances reported and discovered;
2. All calls in which any member of the police force is dispatched or has taken an official
action;
3. All legal papers handled such as warrants, subpoenas, summonses, citations, and the
like;
4. All fire alarms, reports and information received by the stations;
5. Movement of prisoners with corresponding notations on the authority for such
movements;
6. Cases of missing and found persons, animals and properties;
7. Vehicular and other types of accidents which require police actions;
8. All personal injuries, bodies found, and suicides;
9. Damage to property;
10. All cases in which a police member is involved;
11. All arrests and returns made; and
12. Miscellaneous cases, general and special orders, violations of rules and regulations
and any other reportable incident that the Chief of Police desires to be recorded.
Procedure in Making Entries:

1. All entries in the police blotter shall be handwritten in

a clear, concise and simple manner but answering as far
as practicable the 5Ws and 1H. Clarity should not be
sacrificed for brevity.

2. Only facts, not opinions, are entered in the blotter.

3. No erasures shall be made on the entries. Corrections

are made by drawing one horizontal line over such word
or phrases and the actual entry initialed by the police
officer making the correction.
Entry No. Date Time Incidents/Events Disposition

2014 2021 8:10 AM Robbery This case was filed in the court
5 Juanita De Guzman, 34 years old, married of No. 345 Abella St. with CC No. 2013-0056 Branch 15,
Brgy Abella Naga City, reported to this Police Office that on or RTC, Naga City
about 2:00AM of May 2, 2021, she was awaken with noise from
their kitchen and when she checked it, she saw the person of
Aldrin Dimayuga of minor age, also a resident of their baranggay,
trying to escape in an open outlet in the comfort room with her
laptop and when she shouted for help, subject person assaulted
her with a bladed weapon but fortunately her father awaken also
and successfully subdued the suspect.
Officer-on-case: PMS Jose C. Marizanero

4. A ball pen or pen with blue, black or blue black ink is used for making the entries.
5. Misrepresentations in the blotter or any attempt to suppress any information therein are punishable criminally and administratively.
6. The entries must be legibly written in long hand and consecutively numbered.
7. Every page of the blotter shall be consecutively or chronologically filled-up. No line of space shall be left blank between any two entries.
8. Any development of a case to be reflected in the blotter should be a new entry at the time and day it was reported. A reference to the
previous entry number of the case, however, should be made.
9. In every shift, the Duty Sergeant, under the supervision of the Duty Officer or Complaint Desk Officer, shall make the actual entries in the
blotter and at the end of his tour of duty, both the Duty Sergeant and Duty Complaint Desk Officer shall sign the blotter.