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Chapter 4 Gantt Chart

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20 views

Chapter 4 Gantt Chart

Uploaded by

Mohamed
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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GMGT 5243 – PROJECT MANAGEMENT

WEEK 2: Chapter 4

A Gantt chart in project management


GMGT 5243 – PROJECT MANAGEMENT

Gantt Chart
• Track progress towards completion
• A Gantt chart is a popular project management tool that visually
represents the timeline of a project.
• It shows the start and end dates of tasks, their duration, and
how they overlap or depend on one another.
• The chart is typically a horizontal bar chart with tasks listed on
the vertical axis and time intervals (e.g., days, weeks, or
months) on the horizontal axis.
GMGT 5243 – PROJECT MANAGEMENT

Benefits of a Gantt Chart:

•Clear Visualization: Helps stakeholders quickly see the project timeline, task status,
and overall progress.
•Task Dependencies: Makes it easy to understand task relationships (which tasks
can’t start until others are complete).
•Progress Monitoring: Allows project managers to track whether tasks are on
schedule, behind, or ahead of plan.
•Resource Allocation: It’s easier to manage resource assignments and
workload distribution.
GMGT 5243 – PROJECT MANAGEMENT

Building a Gantt chart


Step 1: List All Project Tasks
• Start by identifying all the tasks and activities involved in your
project. Break your project into smaller tasks or milestones.
• Example: If you're managing a website development project,
tasks might include:
• Design website layout
• Develop homepage
• Test website
• Launch website
GMGT 5243 – PROJECT MANAGEMENT

Building a Gantt chart


Step 2: Determine Task Durations
• Estimate how long each task will take. Tasks can range from a
few hours to several weeks, depending on the complexity.
• Example:
• Design website layout: 5 days
• Develop homepage: 10 days
• Test website: 3 days
• Launch website: 1 day
GMGT 5243 – PROJECT MANAGEMENT

Building a Gantt chart


Step 3: Identify Task Dependencies
• Identify which tasks need to be completed before others can
start. Some tasks can run in parallel, while others must be done
sequentially.
• Example:
• "Develop homepage" can’t start until "Design website layout" is finished.
• "Test website" can’t start until "Develop homepage" is finished.
Step 4: Choose a Tool to Build the Gantt Chart
• You can create a Gantt chart using various software tools, such
as Microsoft Project, Excel, Google Sheets, or online tools like
Trello, Smartsheet, or ClickUp (for free downloading)
GMGT 5243 – PROJECT MANAGEMENT

Building a Gantt chart


Step 5: Create the Chart in Excel (or Similar Tools)
1.Create a Table: Set up a table with the following columns:
1. Task Name: List each task.
2. Start Date: Enter the start date for each task.
3. End Date: Enter the end date for each task.
4. Duration: Calculate the number of days the task will take (End Date - Start
Date).
2.Set Up the Timeline: On the top row, create columns for each day,
week, or month, depending on your project’s timeline. These will
represent the time intervals.
3.Create Bars for Tasks:
For each task, fill in the cells corresponding to the task’s duration (from Start
Date to End Date) with a color. This creates the visual bars for each task.
GMGT 5243 – PROJECT MANAGEMENT

Example
Duratio 10- 11- 12- 13- 14- 15- 16- 17- 18- 19- 20-
Task Name Start Date End Date 1-Jan 2-Jan 3-Jan 4-Jan 5-Jan 6-Jan 7-Jan 8-Jan 9-Jan
n (days) Jan Jan Jan Jan Jan Jan Jan Jan Jan Jan Jan
Design website 1/1/2024
5/1/2024 5
layout
Develop 15/1/202
6/1/2024 10
homepage 4
18/1/202
Test website 16/1/2024 3
4
19/1/202
Launch website 19/1/2024 1
4

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