MICROSOFT

WORD
Prepared by:
RICHPHER G. GAGALAC
Microsoft Word
Microsoft Word is a widely used word processing software with various
features and components that allow users to create, edit, format, and
manage documents.
The program can work on multiple platforms, like Windows, macOS,
smartphones, and tablets.
What can you do with Microsoft
Word Docs?
• Use the traditional options like copy, cut and paste.
• Add headers and footers, and page formatting.
• Use Mail merge for letters, envelopes and labels.
• Access add-ons like dictionaries, mail chimp, and Fax.
• Open and edit PDF files.
• Insert pictures from your hard drive or from the web right from the
Microsoft Word Insert Tool Bar.
Here are the main parts of MS
Word:
1. Title Bar 7. Ruler
2. Ribbon 8. Navigation Pane
3. Quick Access 9. Backstage View
Toolbar 10.Mini Toolbar
4. Document Area 11.Contextual Tabs
5. Status Bar 12.Task Panes
6. Scroll Bars
1. Title Bar
Displays the name of the current document and the application
name.
2. Ribbon
The main toolbar that contains tabs such as Home, Insert, Design, Layout,
References, Mailings, Review, and View.
• Home: Contains common formatting tools like font, paragraph, styles, and editing
options.
• Insert: Allows you to insert items such as tables, pictures, shapes, charts, links,
headers and footers, text boxes, and symbols.
• Design: Provides document formatting options like themes, colors, and font styles.
• Layout: Contains page setup options such as margins, orientation, size, columns,
breaks, and indentation.
• References: Includes tools for managing citations, bibliographies, footnotes, endnotes,
and table of contents.
• Mailings: Used for creating envelopes, labels, and mail merges.
• Review: Provides tools for spelling and grammar check, word count, comments,
tracking changes, and comparing documents.
• View: Offers different document views, zoom options, and window arrangement.
3. Quick Access Toolbar
• Located above the Ribbon, it provides quick access to
frequently used commands such as Save, Undo, Redo, and
Print.
4. Document Area
• The main workspace where you type and format text.
5. Status Bar
• Located at the bottom of the
window, it displays information
about the document, such as
the current page number, word
count, language, and view
mode. It also provides
shortcuts to change the view
mode and zoom level.
6. Scroll Bars
Vertical and horizontal bars that
allow you to scroll through the
document.
7. Ruler
Located at the top and left of the document area, it helps in aligning
text, tables, and other elements within the document.
8. Navigation Pane
A pane that can be used to
navigate through the
document headings, pages,
or search results.
9. Backstage
View
Accessed via the File tab, it
provides options for managing
the document, such as saving,
opening, printing, and sharing.
10. Mini Toolbar
A floating toolbar that
appears when you select
text, offering quick access to
common formatting tools.
11. Contextual Tabs
• Additional tabs that appear on the Ribbon when certain
objects (like tables, images, or charts) are selected,
providing tools specific to those objects.
12. Task
Panes
• Dockable panes that
provide additional
functionality, such as
the Styles pane, the
Navigation pane, and
the Clipboard pane.
Home

• Clipboard
• Font
• Paragraph
• Styles
• Editing
Insert
Pages Links
Tables Comments
Illustrations Header & Footer
Add-ins Text
Media Symbols
Design

• Document Formatting
• Themes
• Colors
• Fonts
• Paragraph Spacing
• Watermark
• Page Color
• Page Borders
Layout

• Page Setup
• Paragraph – Indent & Spacing
• Arrange
References

• Table of contents
• Footnotes
• Research
• Citations & Bibliography
• Captions
• Index
• Table of Authorities
Mailings

• Create
• Start Mail Merge
• Write & Insert Fields
• Preview Results
Review

• Proofing • Comments
• Speech • Tracking
• Accessibility • Changes
• Language • Compare
• Protect
View

• Immersive
• Page Movement
• Show
• Zoom
• Window
• Macros
• Sharepoint
Part 2
Formatting Text
• Font (Bold, Italic, Underline)
• Font Style
• Font Color
• Font Size
• Text Highlight Color – Background Color
• Clear Formats
• Change Case
Editing Text
1. Cut (Ctrl + X
2. Copy (Ctrl + C)
3. Paste – (ctrl + v)
4. Undo – (Ctrl + Z)
5. Redo – (ctrl + Y)
6. Find – (Ctrl + F)
7. Replace – (Ctrl + H)
Paragraphs
• 1. Paragraph Formatting
• a. Aligh Left – (Ctrl + L)
• b. Align Center – (Ctrl + E)
• c. Aligh Right – (Ctrl + R)
• d. Justify – (Ctri + J)
• 2. Line spacing
• 3. Indents
• 4. Sorting
• 5. Paragraph Shading
• 6. Borders
Sorting, Bullets and Numbering
• Sorting
• Bullets
• Numbering
Spelling and Grammar

1. Spelling and Grammar (F7)

2. Thesaurus
3. Word Count
Customize ribbons
1. Create your own Tabs (file – options)
2. Add commands to Tabs (speak command)
3. Add commands to QAT (Quick Access Toolbar)
 Table
• Table Style
• Table Options
• Insert Rows and Columns
• Cut, Copy and Paste Rows
and Columns
• Split and Merge Columns
• Resize Rows and Columns
• Alignment
• Formulas
Mail Merge
• 1. Open the MS Word.
• 2. Type your letter
• 3. Open MS Excel
• 4. Insert Details
• 5. Save the files
• 6. Go back to MS Word
• 7. Click Mailings>Start Mail Merge> Select Recipient>Use existing list>Choose the
existing excel file>click the sheet.
• 8. Click Insert Merge Field
• 9. Choose/replace the field.
• 10. Preview Results
• 11. Click Finish and Merge.
Activity
• By using the MS Word do the following:
• Create a Sales Invoice
• Create a general Journal Template
• Prepare a Statement of Financial Position
References
• Microsoft® Office Specialist Complete Study Guide
• https://www.bizportals365.com/blog/quick-overview-of-office365-to
ols/#:~:text=The%20productivity%20tools%20include%20word,used%
20to%20host%20company%20intranet
).
• https://ualr.edu/itservices/services/microsoft-word/#:~:text=Microsof
t%20Word%20is%20a%20word,access%20to%20the%20online%20ver
sion
.