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Personnel Policies

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Simran Simz
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22 views16 pages

Personnel Policies

Uploaded by

Simran Simz
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Personnel Policies

Personnel Policies

• These are numerous laws and regulations


which regulate the nature of the relationship
between an employee (and volunteer, in the
case of nonprofits) and his or her organization.
• They are intended primarily to ensure that
everyone is treated fairly and equitably
regardless of their race, creed, color or sexual
orientation.
• They are intended to ensure that the
treatment of employees and volunteers is
based primarily on their job performance.
• One of the fastest growing types of lawsuits brought by
employees against their organizations is wrongful
termination of employment.
• Other common types of lawsuits are in regard to
allegations of discrimination and harassment. It is far
better for organizations first to ensure that these types
of improper types of behaviors do not occur, than to
have to defend themselves in courts of law. The best
way to ensure occurrence of proper behaviors is to
enact comprehensive guidelines regarding how
employees and volunteers are treated in the workplace.
These general guidelines are called personnel policies.
Specific sequences of activities resulting from the
guidelines are often called procedures.
Developing Personnel
Policies
• Developing Personnel Policies
• Each organization should carefully consider
what policies it requires and how they
should be worded.
• When developing policies, always consult
an expert who is very knowledgeable about
federal, state/provincial and local laws
regarding employment practices.
• Policies of similar organizations may also
be reviewed
Sample List of Personnel Policies

The following is a sample list of policies.


This list is by no means definitive for every
organization. The policies developed by an
one organization depend on the nature and
needs of the organization.
Work Schedule

Work day hours


Lunch periods
Holidays
Vacation
Sick Time
Personal Leave
Severe Weather
Jury Duty
Hiring Procedures

People With Disabilities Act


Interviewing job candidates
Checking references
Offering employment
New Employee and Internal
Orientation

New employee orientation -- general


information
Agency-wide new employee orientation
Intern orientation
New employee and internal orientation
checklist
Compensation

• Paydays
Overtime and compensation time
Salary ranges
Positioning pay within a salary range
Maintaining competitive salary information
Salary review policy
Promotional increases
Withholding salary increase due to
performance
Withholding salary increase due to leave of
absence
Payroll Information &
Timekeeping Procedures

Payroll information -- General


Payroll information -- Direct deposit
procedures
Payroll information -- Required and
voluntary payroll deductions
Benefits

• Eligibility and general information


Types of available benefits
Medical insurance
Dental insurance
Disability insurance
Supervisory communication
Life insurance
Retirement plan
Social security
Employee advisory resource
Workers' Compensation
Information and Procedures

When there is an injury or accident on the


job
What is covered under Workers'
Compensation
Type of injury covered by Worker's
Compensation Insurance
Medical expenses resulting from a work-
related injury
Resources available
Performance Assessment
Procedures

Performance assessment cycle


Performance assessment process
Dealing with performance issues
Discipline: when the positive approach does
not work
Communications by the supervisor
regarding personnel issues
Leave-taking procedures
Supplementary Information
Discrimination or sexual harassment
complaints
Complaints regarding programs or staff
• Data Practices
• Policy
Procedures
Definitions
Security of Records
External releases
Internal releases
Use of data
Legal procedures
Destruction of records
Staff access
TRAINING EMPLOYEES About
Policies
• Training about policies can be carried out by ensuring
that:
• All employees and volunteers receive an orientation that
includes overview of the policies and procedures.
• All employees and volunteers sign a document that
indicates that they have reviewed the policies and will
act in accordance with them.
• Supervisors regularly issue reminders to employees and
volunteers about key policies.
• All supervisors themselves act in accordance with the
policies.
• Any violation of terms of the policies is immediately
addressed with reprimand or termination of the
employee or volunteer, depending on the nature of the
violation.

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