Unit 3 1

computer software

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prepared by tr. Hamse
 Unit 3 2

computer SOFTWARE

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 Computer software: refers to a collection of programs,
instructions, and data that tell the computer how to perform
specific tasks.
 There are two types of computer software, and they are:
1. System Software: This helps the computer work, like its brain.
Examples are operating systems like Windows or macOS.
2. Application Software: This helps us do things like write, play
games, or watch videos. Examples are Microsoft Word and games
like Minecraft.
 3.1 operating system 3

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 OS: is software that communicates with the hardware and allows
other programs to run.
 Os: is a system software that manages computer hardware and
software.
 It performs all the management, handling input and output, and
controlling peripheral devices.
 Examples of OS are windows, mac OS, Ubuntu, unix and linux
 3.2 utility software 4

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 Utility software is system software used to solve a particular problem of a user.
 Utility software is a type of system software that helps keep the computer running
smoothly. It is like a helper that takes care of the computer, making sure everything
works well and stays safe.
 Examples of Utility Software:
1. Antivirus Software: Protects the computer from viruses and harmful programs (e.g.,
Avast, Norton).
2. File Management Tools: Helps organize and manage files (e.g., WinRAR, File
Explorer).
3. Disk Cleanup Tools: Removes unnecessary files to free up space (e.g., Disk Cleanup
in Windows).
4. Backup Software: Saves copies of important data in case something goes wrong
(e.g., Google Drive, OneDrive).
5. Defragmentation Tools: Organizes data on the hard drive to make the computer
faster (e.g., Windows Defragmenter).
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Brainstorming
activity
 HOW DOES A COMPUTER RECOGNIZE A PRINTER?
 3.3 driver software 6

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 Driver software is a type of system software that helps the
computer communicate with hardware devices, like printers,
keyboards, or monitors. Without drivers, the computer wouldn’t
know how to use these devices.
How It Works
• It acts like a translator between the computer and the hardware.
• For example, a printer driver tells the computer how to send
instructions to the printer to print a document.
Examples of Driver Software 7

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 Printer Drivers: Help the computer work with a printer.
 Graphics Drivers: Help the computer display images and videos
on the screen (e.g., NVIDIA or AMD drivers).
 Audio Drivers: Help the computer play sounds through speakers
or headphones.
 Network Drivers: Help the computer connect to the internet or
other networks.
 3.4 Application software 8

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 Application software: is a computer program designed to help
users to perform an activity.
 Application software has a specific purpose that is used for
particular tasks such as photo editing, an accounting application,
a web browser, a media player, games and etc.
 3.5 Word processor 9

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 Word processor: is a software that is capable of creating, storing,
and printing documents.
 It helps us to create a document & make any changes anywhere
in the document.
 Create Document 10

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 When word processor is clicked on, a blank document window
appears. Therefore, when a new document is created, its default
name will be displayed with the name DOCUMENT < number>,
 II. Saving Document
 Using Save As Once a document is created, it can be saved for
future use. To “Save as” means to preserve the document for
next use. For example, to “Save as” a word document, the
following steps are needed. 1. Click the office File tab. 2. Click the
Save As option. 3. Give it a file name, then click Save
 III. Insert Text 11

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 The basic steps to insert text in word processor are listed below.
 1. Click the word processor icon to open it.
 2. You will see a Blinking cursor or Insertion point in the text area
below the ribbon.
 3. Now, as you start typing, the words will appear on the Screen
in the text area.
 4. To change the location of insertion point, press spacebar,
Enter or Tab keys.
 IV. Copy and Paste 12

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 Word processor offers different methods to copy and paste a text.
Some of the methods are given below: For example,
 1. Select the text you want to Copy.
 2. Select the Home tab and click Copy
 3. Place the Cursor where you want to Paste the text and
 4. Click the Paste in Home tab
 Alternatively, the following steps are important to copy and
paste. For example, 1. Select the text. 2. Place the Cursor over
the text and Right click the mouse. 3. A menu will appear; with a
left click select the Copy option.
 V. Cut and Paste 13

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 Word processor allow us to cut and paste the same portion of a
text throughout the document as long as the text remains on the
clipboard. For example, to cut and paste a text, the following
steps are important.
 1. Select the text.
 2. Right click and choose Cut option.
 3. On the clipboard, group on the Home tab, click the Cut option
or 4. Place the insertion point where you want the text to be
inserted. 5. On the clipboard, group on the Home tab and click
the Paste.
 6. Right click and choose Paste.
 VI. Formatting 14

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 Bold: is a set of characters that are darker and heavier than
normal. A bold font implies that each character is originally
designed with a heavier appearance other than created on the fly
from a normal character
 Italic: is style of font that slopes the letters evenly to the right.
For example, this word is italicized.
 Underline: is a section of text in a document where the words
have a line running extend them for example underline,
 3.6. Spreadsheet 15

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 Spreadsheet is an application used to organize and calculate data
in cells. It is a data file made up of rows and columns.
 It is used to sort data and allow a user to manipulate and arrange
data easily.
 It is used to calculate values using mathematical formulas in the
cells.
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Spreadsheet helps to create tables in rows and columns. 17
The tables allow you to analyze your data in spreadsheet
quickly and easily

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There are two basic ways to perform calculations in 18
formulas and functions using spreedsheet.
 I. Formulas In spreadsheet

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 a formula is an expression that operates on values in a range of
cells or a cell. For example, =B2+B3, which finds the sum of the
range of values from cell B2 to cell B3. To create a formula that
refers to values in other cells,
 1. Select a cell;
 2. Type the equal sign (=) in the cell B4.
 3. Select a cell or type its address in the selected cell.
 4. Enter minus operator into cell B4.
 5. Select the next cell B3, or type its address in the selected cell.
 6. Press Enter. The result of the calculation appears in the cell with
the formula.
 II. Functions 19

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 Functions are predefined formulas in spreadsheet.
 Functions can be used to perform calculations.
 The structure of a function begins with an equal sign (=),
followed by the function name, an opening parenthesis, the
arguments for the function separated by commas, and a closing
parenthesis.
 Some of the functions in spreadsheet are sum, average,
maximum and minimum.
 Activity 3.4 20

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 Createa file and enter your information such
as your name, age, gender, grade, test one
and test two. Find the sum of your test by
using a spreadsheet.
 3.7. Power Point 21

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 A power point helps to create a slideshow that addresses a topic
or presentation.
 Sometimes power point is known as a presentation or slide.
 It typically includes three major functions:
  an editor that allows text to be inserted and formatted.
  a method for inserting and manipulating graphic images.
  a slide-show system to display the content.
 Activity 3.5 22

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 Write a tale you know in your village and present to your class
using a power point. Instructions:
 1. Italicize, bold and underline the topic of your tale.
 2. Insert page number to your slide.
 3. Use any color you want, example, blue color.
 4. Save it by your name.
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The end