Introduction

to
Microsoft PowerPoint
2010
Formatting Presentation
in Word 2010
Objectives Overview

How to How to set How to do text How to change

manage font Text fonts decoration text case

How to change How to change How to do text How to indent

text size text color alignments paragraphs

How to set
How to set line
borders and
spacing
shades
 Font Management in PowerPoint 2010
• One of the key elements of any good presentation is the
text, hence managing the fonts in PowerPoint is vital to
designing an impressive slideshow.

• The font dialog box can be accessed from the Home

ribbon in the Font group.
 Font Management in PowerPoint 2010
• You can also access font management features by
selecting a text from a text box, select font from the
options and click.
 Font Management in PowerPoint 2010
• This opens up the Font dialog which contains all the font
management features available under the font section in
the Home ribbon.
Font Management in PowerPoint 2010
 Setting Text Fonts in PowerPoint 2010
Step 1
• The default font in PowerPoint 2010 is Calibri.
 Setting Text Fonts in PowerPoint 2010
Step 2
• To change the text font, select that portion of text the
font of which needs to be changed.

• If you select the entire text box or shape, the changes

will apply to all the text in the selection. If you select
specific text, the changes will apply to selection only.
 Setting Text Fonts in PowerPoint 2010
Step 3
• In the Font group, under the Home ribbon, click on the
font face dropdown.
 Setting Text Fonts in PowerPoint 2010
Step 4
• Scroll through the list of font faces to pick the one that
suits your needs.
 Text Decoration in PowerPoint 2010

• These features can be accessed from the Home ribbon

under the Font group.
Text Decoration in PowerPoint 2010
 Change Text Case in PowerPoint 2010
Step 1
• Select the text the case of which you want to change.
• Go to the Font group under the Home ribbon.
 Change Text Case in PowerPoint 2010
Step 2
• From the Change Case dropdown, select the case you
want to use for your text.
 Change Text Case in PowerPoint 2010
Step 3
• Click on your choice to change case for the selected text.
 Change Text Size in PowerPoint 2010
Step 1
• Select the text the case of which you want to change.
• Go to the Font group under the Home ribbon.
 Change Text Case in PowerPoint 2010
Step 2
• From the Font Size dropdown, select the size you want to
use for your text.
 Change Text Case in PowerPoint 2010
Step 3
• Click on your choice to change the font size for the
selected portion of text.
 Change Text Case in PowerPoint 2010
Step 4
• If you want to change the font size in steps you can also
use the Increase/ Decrease Font Size options.
 Change Text Colour in PowerPoint 2010
Step 1
• Select the text the case of which you want to change.
• Go to the Font group under the Home ribbon.
 Change Text Colour in PowerPoint 2010
Step 2
• From the Font Colour dropdown, select the colour you
want to use for your text.
 Change Text Colour in PowerPoint 2010
Step 3
• Click on your choice to change the font colour for the
selected portion of text.
 Change Text Colour in PowerPoint 2010
Step 3
• If you want to choose from a wider range of colours than
what's shown in the dropdown you can click on "More
Colours…"
 Change Text Colour in PowerPoint 2010
Step 3
• Here you can pick from a standard colour palette for a
greater choice of predefined colours or create your own
from the custom colour palette.
Text Alignments in PowerPoint 2010
 Text Alignments in PowerPoint 2010
Step 1
• Select the portion of text that needs to be aligned.
• Go to the Paragraph group under the Home ribbon.
 Text Alignments in PowerPoint 2010
Step 2
• Select one of the alignment options described above to
change the text alignment.
• Note that the default alignment for text is usually Left.
• As long as the text is selected, you can change the text
alignment multiple times.
 Indent Paragraphs in PowerPoint 2010
Step 1
• Select the text content to be indented.
• Go to the Paragraph group under the Home ribbon.
 Indent Paragraphs in PowerPoint 2010
Step 2
• Select one of the indentation options.
 Indent Paragraphs in PowerPoint 2010
Step 3
• Once you have increased the indent, the decrease indent
option is enabled.
 Set Line Spacing in PowerPoint 2010
Step 1
• Select the text content to be spaced.
• Go to the Paragraph group under the Home ribbon.
 Set Line Spacing in PowerPoint 2010
Step 2
• Select one of the line spacing option from the dropdown
list to apply one of predefined spacing options.
 Set Line Spacing in PowerPoint 2010
Step 3
• To customize the spacing, you can click on "Line Spacing
Options…" This will launch the Paragraph dialog.
 Borders and Shades in PowerPoint 2010
• Applying Borders
Step 1
• Select the object (text box, image, chart, picture, etc.) to
which you want to apply the border.
• Go to the Drawing group under the Home ribbon.
 Borders and Shades in PowerPoint 2010
Step 2
• Click on the Shape Outline to choose the border
settings.
 Borders and Shades in PowerPoint 2010
Step 3
• Use the colour palette to choose the border colour. You
can choose More Outline Colours to get access to
additional colour choices.
Step 4

• Use the Weight dropdown to define the thickness of the

border.
Step 5

• Use the Dashes option to define the border style.

Borders and Shades in PowerPoint 2010
 Borders and Shades in PowerPoint 2010
Applying Shades
Step 1
• Select the object (text box, image, chart, picture, etc.) to
which you want to apply the border.
• Go to the Drawing group under the Home ribbon.
 Borders and Shades in PowerPoint 2010
Applying Shades
Step 2
• Click on the Shape Fill to choose the shade settings.
 Borders and Shades in PowerPoint 2010
Step 3
• Use the colour palette to choose the shade colour. You can
choose More Outline Colours to get access to a choice of
colours..
Step 4

• Use the Picture to add a picture as the background rather

than a colour.
Step 5

• Use the Gradient option to add colour gradient in the

background. You can use the pre-defined gradients or click
on "More Gradients…" to customize the shading with
gradient colours..
 Borders and Shades in PowerPoint 2010
Step 6
• Use the Texture option to add a pre-defined texture
instead of a colour shade.
 Apply Formatting in PowerPoint 2010
Step 1
• Select the content you want to copy the formatting from.
• Go to the Clipboard group under the Home ribbon.
 Apply Formatting in PowerPoint 2010
Step 2
• Click on the Format Painter icon.
 Apply Formatting in PowerPoint 2010
Step 3
• Select the content you want to format.
 Apply Formatting in PowerPoint 2010

Here are some key aspects about the Format Painter −

• If you click on the Format Painter icon just once, the formatting
will be copied just once.

• If you click on the Format Painter icon twice quickly, you can
copy the formatting multiple times.

• If you want to copy just the text formatting and not the
paragraph features, ensure that you select just the sample text
and not the entire paragraph.

• If you want to copy paragraph and font formatting, you must

Apply Formatting in PowerPoint 2010
 Using Slide Master in PowerPoint 2010
• Slide master is simple way of applying changes to
the entire slide.

• Every presentation has at least one slide master,

but you can have more than one.

• If you want to use a theme and background

throughout the slide, using the slide master is a
simpler and more graceful way of approaching it.
 Using Slide Master in PowerPoint 2010
Step 1
• Go to the Master Views group under the View ribbon.
 Using Slide Master in PowerPoint 2010
Step 2
• Click on Slide Master to open the Slide Master Ribbon.
• The top most slide in the left sidebar is the Master slide.
• All the slides within this master template will follow the
settings you add on this master slide.
 Using Slide Master in PowerPoint 2010
Step 3
• You can make changes to the master slide in terms of the
theme, design, font properties, position and size of the
title and other content using the remaining ribbons which
are still accessible.
Step 4
• While PowerPoint provides some default slide layouts,
• you can create your own layouts by clicking on the "Insert
Layout" in the Edit Master section of the Slide Master
ribbon.
Using Slide Master in PowerPoint 2010
 Using Slide Master in PowerPoint 2010
Step 5
• You can add content placeholders to the slide layouts using the "Insert
Placeholder" in the Master Layout group under the Slide Master ribbon.
• Under the Placeholder dropdown, you can either create a generic content
placeholder or specify the kind of content you want in that placeholder.
 Using Slide Master in PowerPoint 2010
Step 6
• You can apply different themes, background and page
setup settings to all the slides from the master slide.

Step 7
• You can also customize individual slide layouts to be
different from the master slide using the menu options
available with the layouts.
Using Slide Master in PowerPoint 2010
THANK YOU