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Chapter 1 Introduction to M & E

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14 views

Chapter 1 Introduction to M & E

Uploaded by

Musyoki Musyoka
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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ABAARSO TECH UNIVERSITY

Project Monitoring and Evaluation


LECTURER : MUSYOKI MUSYOKA
Introduction to monitoring and
Evaluation

2 MUSYOKI MUSYOKA
Definitions

Monitoring is the routine reporting of data on


program implementation and performance
Evaluation is the periodic assessment of
program impact at the population level and
value
Monitoring

Has the program been implemented according

to the plan?
Are there any changes in program resources or

service utilization?
Are there any weaknesses in the
implementation of the program?
Monitoring
• Continuous internal management
activity
• Ensures that project is on track
• Measures progress towards
objectives
• Identifies problems
Project monitoring activities can
include;

• Tracking project milestones and deliverables


• Checking the project’s performance is on track to
meet goals, objectives, and
• KPIs, and developing performance metric reports
• Monitoring project manager performance metrics,
so nothing falls through the cracks
Project monitoring activities can
include;

• Checking the project schedule and timeline is on


track
• Assessing the project budget and costs compared
with the forecasts
• Staying on top of the project scope and making
sure scope creep doesn’t happen
Project monitoring activities can
include;

• Carrying out an overall quality control assessment,


and conducting quality reviews (and creating reports)
• Watching out for any general issues that arise, and
building an issue log
• Conducting risk assessments and producing risk
management plans
• Setting up progress meetings and conducting
status reports and reviews
Evaluation
Are there any changes in behavior or health
outcomes in the target population?
To what extent are observed changes in the target
population related to program efforts?
Evaluation
• Assessing whether a project is
achieving its intended objectives
• Conducted periodically
• Internal or external
• Focuses on outcomes and impacts
Monitoring vs. Evaluation
Level of measurement:
Monitoring Data come from routinely reported data
Example: Monthly service statistics
Evaluation Data are measured at the population level
Example: Prevalence of MDR-TB in Country X
Monitoring Vs Evaluation
​ Monitoring​ Evaluation​
Frequency​ Periodic, regular​ Periodic, episodic​
Main function​ Monitoring, supervision Evaluation, analyse​
Improving efficiency, adapting the Improving efficiency, impact and
Main purpose
action plan future programs
Inputs and products, deliverables, Efficiency, relevance, impact,
Focuses on
processes efficiency, sustainability
Routine systems, field Same sources - questionnaires,
Sources of
observations, activity reports, studies, interviews
information
rapid evaluation ​
Project managers, volunteers, Program managers, donors,
Led by
donors, supervisors supervisors, external evaluators
Interdependence btn Monitoring &
Evaluation
Monitoring Evaluation
Clarifies the objectives of the
Analysis of why results were achieved or not achieved
program

Links activities and their


Assesses cause and effect between activities and results
resources to objectives

Translates objectives into


Examines implementation processes
performance indicators and sets
targets
Regular data collection on these
Explores unins anticipated outcomes
indicators, comparing actual
results to targets

Reports progress to managers Extracts lessons, focuses on significant achievements or potential of the program
and alerts them to issues and offers recommendations for improvement
Uses of M&E for program
management

Informs decisions about program operations


and service delivery

Ensures effective and efficient use of


resources

Determine whether or not the program is


implemented according to plan
Uses of M&E for program
management

Meets reporting requirements by different agencies


and sectors of government

Evaluates the extent to which the program/project is


having or has had the desired impact
WHY IS M&E IMPORTANT?
• Tracking resources
• Feedback on progress
• Improving project
effectiveness
• Informing decisions
• Promoting accountability
• Demonstrating impact
• Identifying lessons
learned
WHY IS M&E IMPORTANT?
• Accountability
• Learning and Adaptation
• Decision-making
• Transparency and
Communication
• Sustainability
Who needs, uses M&E Information?
Managers
To Improve program implementation…
Donors
To Inform and improve future programs
Governments
 Technocrats

Inform stakeholders
Donors
Governments
Communities
Beneficiaries
Who conducts M&E….?
Program implementer
Stakeholders
Beneficiary

Remember ..
M&E Technical skills
Participatory process
Key Principles of M & E
• Participation and Stakeholder Engagement
• Adequate Planning and Design
• Data Collection and Analysis
• Continuous Learning and Adaptation
• Credibility and Independence
• Utilization of Findings
Overview of the M&E Process
Monitoring and Evaluation (M&E) is a crucial
component of project management aimed at
assessing the progress, outcomes, and impact
of a project.
It provides valuable insights into whether
project goals and objectives are being achieved
effectively and efficiently.
Overview of the M&E Process
1. Definition of objectives
2. Identification of indicators
3. Data collection
4. Data analysis
5. Reporting and feedback
6. Learning and adaptation
7. Utilization of findings
8. Iterative process
1. Definition of objectives
The M&E process begins with clearly defining
the project's objectives, which serve as
benchmarks for measuring success.
These objectives should be specific,
measurable, achievable, relevant, and time-
bound (SMART).
2. Identification of indicators:
Indicators are the quantifiable measures used
to assess project performance.
They can be input indicators (related to
resources invested), output indicators (related
to project outputs), outcome indicators (related
to immediate project outcomes), or impact
indicators (related to long-term effects).
Selecting appropriate indicators is essential for
accurate evaluation.
3. Data collection:
Data collection involves gathering relevant
information to measure the predefined
indicators.
This can be done through various methods such
as surveys, interviews, focus groups,
observations, and document reviews.
 It is crucial to ensure data reliability and
validity during this stage.
4. Data analysis:
Once the data is collected, it needs to be
analyzed to uncover patterns, trends, and
insights.
Statistical techniques, qualitative analysis, and
data visualization tools are commonly used for
this purpose.
The analysis helps identify strengths,
weaknesses, and areas needing improvement,
enabling informed decision-making.
5. Reporting and feedback:
The findings from the analysis are presented in
comprehensive reports to stakeholders.
These reports include assessment results,
insights, and recommendations for project
improvement.
Feedback is sought from stakeholders to ensure
that diverse perspectives are considered,
enhancing the rigor and accuracy of the
evaluation
6. Learning and adaptation:
M&E is not merely an assessment tool, but also
a learning process.
The evaluation findings provide valuable
lessons for project managers, enabling them to
adapt strategies and make informed decisions.
Continuous learning and adaptation enhance
project effectiveness and increase the likelihood
of achieving desired outcomes.
7. Utilization of findings
M&E findings should be actively used to inform
decision-making, policy development, and
resource allocation.
The insights gained through the evaluation
process should guide future project planning
and implementation, ensuring better project
outcomes in subsequent stages.

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