Training of Teachers on the Microsoft

Productivity Tools for DepEd

Computerization Program Adoption

(ELC Package Recipients)

Microsoft
OneDrive

Training of Teachers on the

Microsoft Productivity Tools for
DepEd Computerization
Program Adoption
• Name of the Trainer
• Title
• Bio Note of the Trainer

• Badges
• <Photo of the Trainer>
 PPST
Domain 4. 1. Curriculum
Content Knowledge and Pedagogy
and Planning
Domain
1.3 Positive
4.5 5.
Teaching useAssessment
of ICT
and and Reporting
learning resources including
1.3.2Use
5.5
ICT Ensure the positive use
of assessment of ICT
data to facilitate the
to enhance
teaching and learning process.
teaching
4.5.2 Select,
1.3.3 Promoteand learning
develop,
effective practices
organize and useand
strategies
appropriate
in the positive
teaching
use of ICTand
program learning resources,
to facilitate the teachingincluding ICT, to
and learning
address learning goals.
PPST process.
5.5.3
4.5.3
Work
Advise
collaboratively
and guide colleagues
Domain 2. Learning Environment
with
in
colleagues
the selection,
to
2.4analyze
organization,
Support forand utilize
development
learner assessment data to
and use of appropriate
participation
modify
2.4.3 Work
teaching practices
andwith
learningand
colleagues programs
to share
resources, to further
successful
including ICT, to
strategies
support
address that sustain
learner
specific supportive
goals.andlearning
progress
learning achievement.
environments that nurture and inspire learners to
participate, cooperate and collaborate in continued
learning.
 PPSH
Domain 2. Managing School Operations and
PPSH Resources
2.1 Records Management
2.1.1 Demonstrate skills in managing school data and
information using technology, including ICT.
 PPSS
Domain 3: Fostering a Culture of Continuous
Improvement
3.2 Technology-based innovation including ICT
3.2.1 Display Knowledge and understanding of relevant
technology-based innovations including ICT in the
PPSS effective delivery of roles and functions.

3.5 Use of Communication Platforms

3.5.1 Familiarize oneself with the effective use of different

communication platforms including print and non-print
media to improve basic education services.
 At the end of the session the participants will
be able to:​
• Describe OneDrive’s features, such
as cloud storage, file
SESSION synchronization, and sharing
capabilities.
OBJECTIVES • Upload, organize share and files
using OneDrive.
• Reflect on the benefits of using
OneDrive
 Microsoft OneDrive Training
 Outline
Navigating OneDrive
 Using OneDrive for Collaboration
 Recovering Deleted Files
 Synching OneDrive to your Devices
 Avoiding Data Tampering in DepEd Files Using
OneDrive File Request
 Let’s Break the Ice

Put a finger
down
 The Rules
Raise your hand, either left
or right. Put a FINGER
DOWN, if the situation is
describing you.

At the end, let us see, who

has the most activities done.​
All files are saved in the
device, with no backup.​
“Naku, paano na
lahat ng files ko
kung nagkaroon ng
virus 'yung laptop
ko?”
Mrs. “Nasa Desktop​
Lahat ng Files”​
 Lost old files because of losing
a flash drive.​
“Nawala ‘yung USB
ko! Nandoon pa
naman 'yung mga old
pics sa
documentation.”
Mr. “Wala nang Pics
na Pang-MOV”​
 Shared files using a flash drive
and ended up getting a virus.​

“Sure ka bang ​
walang virus ‘yang
USB/laptop mo? Kaka-
reformat ko lang ng
laptop.”​
Ms. “Hindi naman
Madamot, Nag-iingat lang”​
 Use Messenger in sending and
getting files.​
“Pahingi naman ulit
ng template, hindi ko
na tanda kung saang
GC nai-send.”

Mr. “Tinatamad
nang Mag-
Backread”​
 Keep on downloading and
uploading to update a file.​

“Send po ninyo sa chat

'yung MPS ninyo. Ako
na ang maglalagay sa
summary report.”

Ms. “Ikaw nalang kasi

Magaling Ka sa Computer”​
"There is nothing wrong
with the old ways of
doing things..."
But there is always a
BETTER way."
Microsoft OneDrive
Overview
OneDrive is the Microsoft 365
service that enables users to
access, share, and collaborate
on files from anywhere. OneDrive
lets users view files within a
browser, share and find content,
and sync that content so they can
access it offline. It empowers your
organization to control, secure,
and retain that content when
necessary.
 Microsoft OneDrive Training
Outline:

Navigating OneDrive Using OneDrive for Recovering Deleted Synching OneDrive to Avoiding Data
Collaboration Files your Devices Tampering in DepEd
Files Using OneDrive
File Request
Navigating OneDrive

1. Getting to OneDrive
(through office portal)
 Go to your
browser and
search
portal.office.co
m.
Sign in using your
DepEd account.
Click this 9-Dot
Icon here to see
more Microsoft
apps.
 Choose
OneDrive. Yes,
the one that looks
like a cloud.
 Now, this is
OneDrive. Easy,
eh? Let’s explore!
 LIVE
DEMO
GETTING TO ONEDRIVE
Navigating
OneDrive

2. Creating Files and

Folders
To create a new file
or folder (from
scratch) click this
“Add new” tab.
To create a new file or
folder (from scratch)
click this “Add new”
tab.
 Let’s try to create a
folder, shall we? Now,
let’s click Folder.
Now, this is fun!
You can now
assign a color
for your folder.

This is perfect
to better
organize your
files based on
specific
classifications or
purposes.
 Type the
name of
your folder.

And choose a Then click

folder color. Create.
 You may not find your
newly created folder on
the home page right away.

Relax. You will find your folder

and file here in My Files page.
All the files created and uploaded
by you will be placed here.
 It’s important to take note
that when you create or upload
a file into OneDrive by default
it is only available to you.
Yey! It’s here. In My Files page,
you will see all the files and
folder created and uploaded by
YOU.
 You will also see important
details about the files like the
FILE NAME.
The date (or time) it was
modified.
The author’s name or the name
of the person who modified it
last.
 File size differs depending on
what is selected. If it’s a Folder,
file size indicates the number of
items or files inside the folder.
If it’s a File, file size
indicates the byte size or
how much space or storage it
consumes.
 Are you worried that you may
use up all the storage or space
in your OneDrive account?
Worry no more! Microsoft 365
A1 gives you 1TB (one
terabyte) of total data
storage by default.
 That means you can store:
•250,000 photos taken with a
12MP camera OR
•250 movies or 500 hours of HD
video OR
•6.5 million document pages,
commonly stored as Office files,
PDFs, and presentations.
 So, what are you waiting for?
Take hundreds of selfies now and
store them all in your OneDrive.

Just kidding. This is strictly for

education purposes only.

Unless.. :D
 You can also check if the file
has been shared or not. It
shows Private if you have not
shared the file and Shared if you
have sent it to others for sharing
or collaboration.
Now, let’s try creating a File.
What do we click to create a
new file or folder?
Yes, that’s right! You click on
the Add New tab and choose
the type of file you want to
create.
Now, let’s listen to our beautiful
moderator to explore the
different files we can create
from scratch.
 LIVE
DEMO
CREATING FILES AND FOLDERS
Navigating
OneDrive

3. Uploading Files and

Folders
 To upload a folder or file, we
need to click the Add New tab.
Click Files Upload if you wish to
upload or store one or
multiple files.

Click Folder Upload if you

intend to upload or store a
whole folder.
Let’s try uploading files.
 Your File
Explorer will
open. Browse
until you find
the file/s you
want to
upload.
 Select the file or the
files that you want to
upload.

Then click Open.

 We have now
uploaded 6 files into
our OneDrive. Since
we did the uploading
directly on the My
Files page, all the files
are stored here.
If you want your files to
be uploaded into a
specific folder in
OneDrive, select and
open the Folder.
 Then follow the same
steps we did a while
ago. Do you remember
those steps?

1 2
Click Select3 4 5
Click Add Files files to Click Files are
New. Upload. upload. Open. uploaded.
 The files are now
uploaded into the Class
Records Folder in
OneDrive. Easy, right?

If the files are placed in a

folder in your device, you
can simply upload the
whole folder to save
time. That will be our next
topic for our demo.
 LIVE
DEMO
UPLOADING FILES AND FOLDERS
Navigating
OneDrive

4. Searching files
easily through the new
features
 On the screen is the
Home view of OneDrive.
This is the first page
you’ll see once you open
your OneDrive. Here you
can find the “For you”
section.
The For You section will display AI-
powered file recommendations at
the top of the home view. This is a
collection of files that OneDrive
suggests based on your history.
 OneDrive also
introduces new easy
ways to browse through
your files. The Browse
Files by People and
Browse Files by
Meetings.
 Browsing Files by People will let
you easily browse through files sent
by specific people. You will see here a
list of people who shared files with
you along with the files they sent.
Browsing Files by Meetings will
let you easily browse through files
sent during an MS Teams meeting.
Let’s listen to the demo to learn
more about it.
 LIVE
DEMO
SEARCHING FILES THROUGH NEW FEATURES
 Microsoft OneDrive Training
Outline:

Navigating OneDrive Using OneDrive for Recovering Deleted Synching OneDrive to Avoiding Data
Collaboration Files your Devices Tampering in DepEd
Files Using OneDrive
File Request
Using OneDrive for
Collaboration

1. Managing file
sharing and
permission
 Collaborating is something that is
very common for educators like us to
do. Using OneDrive, collaboration
has been made possible through File
Sharing.
Let’s say, you need to share a file or a
folder to your colleague. First thing
you need to do is to select the file
(or folder) you intend to share.
Then click Share. You can
click either of the two
buttons.
 This popup window will appear. Here you
can manage the people who can access your
file and the type of permission they get.
From this view,
you can now
send your file to
specific people.
Just type their
You can also name, group or
add a message email in this
when sending a box.
file.
 sending the file,
let’s modify first
We can click Can the type of
Edit if we want our access we want
receiver to be a to give our
collaborator, receiver.
allowing him to
make changes in
our file.
We can click Can View if we want
our receiver to just view the file, and
not allow him to make any edits or
changes.
 Oops! Don’t click the
Send button just yet.
There are tons of ways
to share a file that you
want to explore. Just
click the gear icon
(Setting) here to find
out.
 In our next
demo, you will
learn the
different ways to
manage file
sharing and
permission. So,
all eyes and ears
to our (gorgeous)
moderator.
 LIVE
DEMO
MANAGING FILE SHARING AND PERMISSION
Using OneDrive for
Collaboration

2. Co-authoring files in
office online
First, select and open the
file that you shared for You may check and
collaboration. manage the access
you have given by
clicking the Shared
button.
Here, you see the People
who have access to your
file. The owner and the
contributor.
If you click on the Links, you will see
the generated link to your file that
you can share if you wish to grant
access to more people.
 Now I have opened the file. It is
important to take note that this is
an ONLINE VERSION. Some
features in Word Online are not
available in the offline version.
This is called The Collaboration
Corner. Let’s see what these
buttons are for.
 When you click on the Comments
button, you will see the comments left
by your contributors.
You can highlight a comment and see
which part of the document is
receiving a comment on.
Let’s take this as an example. My
collaborator wants me to omit the
highlighted part.
 I can make a reply to Ken, and he
will be notified on the reply I made.
 Or I can omit that highlighted part
and resolve the problem. You must
notice that that particular comment
has been removed from the
comments section since the issue has
been supposedly resolved.
 You can click Catch Up
in a document to show
activities made by your
collaborators. It is
supposed to allow you to
track the changes or
comments made by your
collaborators.
 To get more details on
the changes made in
your file, you may click
the Version History
button. Here you will
see the original version
of the file and the
different versions
created by the
collaborators.
 This is Version
History. To fully
comprehend the parts
and importance of this
OneDrive feature, and
to learn more about
collaboration using
Folders, let’s listen to
the demo.
 LIVE
DEMO
CO-AUTHORING FILES IN OFFICE ONLINE
Using OneDrive for
Collaboration

3. Exploring the
difference between
OneDrive and
Sharepoint
 Speaking of
collaboration, here is an
easy way to check the
files you shared and
shared with you. Just
click the Shared tab.
With You page consists
the files that were
shared with you.
By You page consists
the files that were
shared by you.
Now, what if you want
to check the files that
were shared within
your group, team or
organization?
You can easily find and
select your groups here
at the Quick Access
area to check the files
shared within the
group.
 I selected the DEPED NCR-1 Team Site, and it
led me to the documents uploaded and modified
by different people in my organization.
 In case a certain group or team
or organization is not shown on
this interface, click More Places
to see other groups.
 In case a certain group or team
or organization is not shown on
this interface, click More Places
to see other groups.
In case you want to create a new group
from scratch, you can do it from here.
All you have to do is to click Create
Shared Library button.
 Creating a Shared
Library will allow you to
create a shared location
to store team files.
 Let’s not create a Shared Library for
now since we have existing groups to
check out. If you want to see and modify
details about your groups, you can go to
SharePoint.
The billion-dollar question
is, WHAT IS
SHAREPOINT?
SharePoint
SharePoint is a platform that lets
you share and manage content,
knowledge, and applications
across your organization.
SharePoint in Microsoft 365
empowers teamwork with
dynamic and productive team
sites for every project team,
department, and division. You can
share files, data, news, and
resources through SharePoint.
OneDrive Versus SharePoint

ONEDRIVE SHAREPOINT
OneDrive is your own SharePoint is your
personal storage. This collaborative cloud
is where you'll want to storage. This is where
put documents and files you would store you
that you don’t want want the members of
other people in your your group or
organization to access. organization to access.
 To walk us through the interface
of SharePoint, let’s give the floor
once again to our moderator.
 LIVE
DEMO
EXPLORING THE DIFFERENCE BETWEEN ONEDRIVE AND SHAREPOINT
 Microsoft OneDrive Training
Outline:

Navigating OneDrive Using OneDrive for Recovering Deleted Synching OneDrive to Avoiding Data
Collaboration Files your Devices Tampering in DepEd
Files Using OneDrive
File Request
Recovering Deleted
Files

1. Restoring a file from

the recycle bin
 For example, you are in the
middle of deleting some old
files. You highlight the files
you think you no longer need
and click on the Delete
button.
Yep, you click it. You
want them gone.
The Class Records Folder is now
empty. Suddenly, you remember
you need to keep the template file
so you can have a guide for the
next quarter.
 Good thing. Unlike other things
in life, some things we decide on
letting go here in OneDrive can
still be retrieved. Thanks to
Recycle Bin.
 The Recycle Bin is a
feature in Microsoft 365
that allows you to recover
files that were deleted
from your OneDrive.
To restore a file, select the
file you want to recover
then click Restore.
 Once you restore a file, it
will be found on its original
location.
 If you wish to permanently
delete a file or files,
highlight them and click
Delete. By doing so, you can
never recover these files.
Ever.
Or you can just wait for 93days.
Recycle Bin automatically deletes files
from the bin 93days from the time they
have been deleted.
 Nothing much to discuss here
really. We can skip the live demo
for this. (Thank God.)
End of Part I

WOW, WE MADE IT
THIS FAR.
EXERCISES
 THE ONE
WHO GETS IT,
GETS IT.
 The first person (or
group) to accomplish the
task will GET the reward.
 In your OneDrive account, create a
BLUE folder entitled Training of
Teachers on the Microsoft Productivity
Tools for DepEd Computerization
Program Adoption.​
* Wrong spelling wrong. Use
proper capitalization.
 Into that folder, upload at
least five photos (of people)
in the room. That means 5
files (images). ​
* The photos must be taken inside
the conference room, and on this
day.​
Share the folder to (Email
of assigned trainer)and
make him/her a viewer
only.​
* The access and permission must
be For Specific People Only.​
 Create a Shared Library
with two other people in
the seminar and name it
after your favorite food. ​
* It is better if the people you
added belong to the same domain
or site.​
 Restore a file from your
Recycle Bin. Take
screenshots or evidences of
recovery.​
* Screenshot of file inside the bin
and screenshot of it in its original
location.​
 Microsoft OneDrive Training
Outline:

Navigating OneDrive Using OneDrive for Recovering Deleted Synching OneDrive to Avoiding Data
Collaboration Files your Devices Tampering in DepEd
Files Using OneDrive
File Request
Synching OneDrive to your
Devices

1. Installing and Setting up

OneDrive In your device​
 You might want
to check first if
you have
OneDrive
installed in your
device. Go to
your Search bar
and search
OneDrive.
If you do have
OneDrive
already
installed, all
you have to do
is to Set Up
OneDrive by
signing in.
In case you have not installed
OneDrive yet in your device,
you can download the app
using your DepEd Microsoft
account.

Just click this 9-Dot icon

again.
 And go back to the Home
page of your Microsoft 365
portal.
Or simply add a new tab and
go to
https://portal.office.com
 On the Home page, click
Install Apps. Then select
Microsoft 365 Apps.
Then Office apps will be
installed in your device. For
free!
(mind blown)
Now, going
back to
Setting Up
OneDrive,
let’s sign in
using our
DepEd
account.
There, you have
it. Your
OneDrive
Folder is
already in your
device.
You will then be
asked if you
want to Back Meaning your
Up Folders on files in your
your PC. device will be
available in
your OneDrive.
Amazing, huh?
 LIVE
DEMO
INSTALLING ANG SETTING UP ONEDRIVE IN YOUR DEVICE
Synching OneDrive to your
Devices

2. Modifying files on-demand

Files on-demand
 Now, I have synched my
OneDrive to my device. Files
in my OneDrive are now
accessible in my device, BUT
it does not necessarily mean
that they are saved in my PC.
Take a look at the Status of
the files. Each icon means
different availability or
access of a file.
 This, for example, is an
Online-Only File or Folder.
This kind of files does not
take up space on your device
because you can only access
them when you are connected
to Internet.
 This is an On This Device
File. This means that once you
open a file to edit it, it
becomes available on your
device. Changes you make in
the file will automatically be
saved in your OneDrive.
This file is Always Available.
This means that you choose to
download the file in your
device to make it available
even when you’re offline. This
takes up space on your PC.
 Wondering how to
change the status of your
file? Let’s listen to the
demo to find out.
 LIVE
DEMO
MODIFYING FILES ON-DEMAND
Synching OneDrive to your
Devices

3. Managing OneDrive Files for

Multiple Accounts or Devices
 If you wish to synch
your Personal
OneDrive to your
device, you can add
your Personal OneDrive
to your PC. Select
OneDrive, then right
click.
View Settings.
Click Account then
Add an Account.
a You can now
add your
Personal
Account by
Signing In.
Managing OneDrive Files for Multiple
Devices
Managing OneDrive Files for Multiple
Devices
Download and
Install OneDrive in
your other devices
for you to access
your files anytime
and anywhere.
Managing OneDrive Files for Multiple
Devices
Go to App Store >
Click
Install/Download >
Allow to Make
Changes or Permit
Access (if needed) >
Sign In
 Microsoft OneDrive Training
Outline:

Navigating OneDrive Using OneDrive for Recovering Deleted Synching OneDrive to Avoiding Data
Collaboration Files your Devices Tampering in DepEd
Files Using OneDrive
File Request
Avoiding Data Tampering Using
File Request

1. Creating a File Request

 Sharing a Folder to other
people to add contributors is
a good way to store and
collate files. However,
sometimes the contributors
might intentionally or
accidentally delete or edit
files in our folder.
 To avoid that, let me
introduce to you the File
Request feature of
OneDrive. File Request
allows other people to
upload files in your folder
without seeing and
accessing its contents.
To Create a File Request,
click the folder where you
want your request files to
be uploaded. Then click
Request Files.
 Then Write a
Description of Unfortunately,
the files you are you cannot
requesting. You manage what
can include the type of files are
specific files going to be
(DLL, IWLP, uploaded into
Minutes, etc.) your folder.
and the file type That is why a
(.docx, .ppt, .xls clear
x, etc. description will
help.
 You can now
Send your File
Request via
email, group or
link.
 LIVE
DEMO
CREATING A FILE REQUEST
Avoiding Data Tampering Using
File Request

2. Receiving a file request

 I received an
email
notification that
my colleague
Ken is
Requesting
Files from me.
Let’s check it
out. I will
Upload Files.
 I will then
cIick Select
Files.
Select the file or
files to upload
then click Open.
We can Add
More Files if
we want.

Then click
Upload.
 Does someone
need to have a
DepEd email
And that’s it! We
before I can
are not allowed
request a file
to take a peek
from him/her?
on Ken’s folder.
Good question!
His files are safe
Let our
from us. moderator
answer that.
 LIVE
DEMO
RECEIVING A FILE REQUEST
Avoiding Data Tampering Using
File Request

3. Stopping a file request

 Let’s say you
have gathered all
the files you need
for your folder.
You don’t want
other files to be
added to it
Select the File anymore. You can
Request Folder you Stop
used for requesting Requesting
files. Files.
Click the Ellipsis (3-
Dot Icon) and select
Manage Access.
 Go to Links, then click the Trash Bin Icon
(Remove Link Button) to remove or delete
the link. This way, the Request File Link you
created will not work anymore and people can
no longer upload files into your folder.
 Awesome? I know, right? Perfect way to
safeguard data and files. OneDrive truly is a
powerful storage tool. No one can tell me
otherwise. 
End of Part I

WOW, THAT WAS A

LOT!
APPLICATIO
N
 THE ONE
WHO GETS IT,
GETS IT.
 The first person (or
group) to accomplish the
task will GET the reward.
 Change the status of at
least 3 files from Online-
Only to Always Available. ​

* Remember that the icons beside

the file names show different
status.​
 Synch your DepEd
OneDrive to your device.
Do the Backing up of PC
files later.​
* If this is done, try synching your
Personal OneDrive for practice.​
Send a File Request to (email
of assigned resource speaker)​
with the folder name
“Microsoft”.​
* Make a short description saying
“Photos Only” before sending the
file request.​
 Stop requesting files by
removing the Request File link
of the folder you created.
(*Microsoft)​
* Take 2 screenshots: 1) taken before
removing the link; and 2) taken after.
(Links page)​
End of the Session

YEY! We are done.

Thank you for being a
cool audience.​
QUESTIONS?
Recap

Microsoft OneDrive Training

Outline
 Navigating OneDrive
 Using OneDrive for Collaboration
 Recovering Deleted Files
 Synching OneDrive to your Devices
 Avoiding Data Tampering in DepEd Files Using
OneDrive File Request
 • Microsoft. "Official Home Page." Microsoft. Accessed
October 21, 2024. https://www.microsoft.com/en-ph/.
• Microsoft. "Training." Microsoft Learn. Accessed
October 21, 2024.
https://learn.microsoft.com/en-us/training/.
• Microsoft. "Youtube Channel." YouTube. Accessed
October 21, 2024.
https://www.youtube.com/@Microsoft.
• Certiport. "Microsoft Certifications." Pearson VUE.
Accessed October 21, 2024.
https://certiport.pearsonvue.com/Certifications/Microso
REFERENCES ft
.
• Logo.wine. "OneDrive Logo." Accessed October 21,
2024.
https://download.logo.wine/logo/OneDrive/OneDrive-Lo
go.wine.png
.
• Vexels. "Hand Doing Peace Sign." Accessed October 21,
2024.
https://www.vexels.com/png-svg/preview/265103/hand-
doing-peace-sign
.
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Training of Teachers on the Microsoft Productivity Tools for DepEd Computerization Program Adoption
(ELC Package Recipients)
Content Pages

Fonts:
• Palatino Linotype (Body)
• Bookman Old Style – BOLD

Font Color:
• Black Text 1

 Align Left
 Don’t insert moving objects
 Don’t resize the logos