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CS-5

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4 views

CS-5

Uploaded by

kashishjumnani71
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
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Unit-5

report writing
A report means an account given or opinion
formally expressed for specific purpose after proper
inquiry, investigations and considerations of facts to
one or more persons for specific business purpose.
A report should have the following features
Clarity
Brevity
Accuracy
Consistency
Relevant
understandable
TYPES OF REPORTS
1. ON THE BASIS OF LEGAL REQUIREMENTS
Reports may be statutory or Non-Statutory.
STATUTORY REPORTS: They are prepared and
presented according to legal procedures. Under
section 165 of companies Act, statutory report is
prepared after holding statutory meeting within six
month and Annual reports, Auditor’s Report etc.
NON STATUTORY: are prepared not because of
legal compulsion but because of necessity felt by
management.
2. ON BASIS OF FORMALITY
Formats can be formal or Informal.
3. ON THE BASIS OF FREQUENCY
Reports may be routine or special at
regular, half yearly, quarterly, monthly,
fortnight or weakly.
4. ON THE BASIS OF SUBJECT
Report on sales, marketing, production
accounting.
5. RESEARCH REPORT
Business organizations sometimes commission
research studies that examine problems
thoroughly and scientifically. Researchers analyse
a problem suggest ways to solve it
(called hypothesis) collect data about each possible
solution , analyse data, draw conclusions.
STEPS IN BUSINESS REPORT WRITING- 3 STEPS
1. Prewriting stage
2. Writing stage
3. Rewriting stage
Structure of report

• Reports as a means of gaining and giving


information may assume numerous structural
forms depending upon the customs and
convenience.
• The structure of short reports usually
contains:
1. Terms of reference
2. Methodology of collection of information
3. Findings and interpretations
4. Recommendations.
• The structure of long reports should be
designed in the following way:
• Prefactory part
1.cover 2. title page
3.Authorisation letter 4. forwarding letter
5.Preface 6. forward
7. Acknowledgement 8. table of contents
9.List of illustrations 10.executive summary
• MAIN BODY
1. Introduction 2. analysis and
description
3. Conclusions 4. recommendations

• Back matter
1.Appendices 2. references
3.Bibliography 4. glossary
5. Index
Presentation skills
• Presentation skills are the skills you need in delivering
effective and engaging presentations to a variety of
audiences. These skills cover a variety of areas such as the
structure of your presentation, the design of your slides,
the tone of your voice and the body language you convey
Types of Presentations
• Informative. Keep an informative presentation brief and
to the point. ...
• Instructional. Your purpose in an instructional
presentation is to give specific directions or orders. ...
• Arousing. Your purpose in an arousing presentation is to
make people think about a certain problem or situation. ...
• Persuasive. Your purpose in a persuasive presentation
is to convince your listeners to accept your proposal. A
convincing persuasive presentation offers a solution to a
controversy, dispute, or problem. To succeed with a
persuasive presentation, you must present sufficient logic,
evidence, and emotion to sway the audience to your
viewpoint.
• Decision-making. Your purpose in a decision-making
presentation is to move your audience to take your
suggested action. A decision-making presentation presents
ideas, suggestions, and arguments strongly enough to
persuade an audience to carry out your requests. In a
decision-making presentation, you must tell the audience
what to do and how to do it.
Characteristics Of A Great Presenter

• Knowledge. Giving a presentation on something


implies that you're the expert in the topic so it's
important that you know more than your
audience does. ...
• Confidence. A confident presenter commands
attention and inspires action. ...
• Self-awareness. People will tell you to be witty! ...
• Passionate. ...
• Memorable.
Group presentation
• A group presentation is a collaborative
presenting effort with you and a team of
people involved in a subject together. This can
either be with your colleagues, start-up
partners, classmates, etc. It's the process of
crafting a PowerPoint presentation from scratch
and presenting it together.

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