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Lesson-8-Inserting-a-header-and-footer

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15 views

Lesson-8-Inserting-a-header-and-footer

Uploaded by

joy.suasin05
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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INSERTING A HEADER

AND FOOTER
The purpose of including a
header or footer in a document
is to identify the document and
give it a professional
appearance.
Header and Footer
A header consists of one ore more lines at the top of each
page.
A footer displays ate the bottom of each page.
One advantage of using headers and footers is that you
specify the content only once, after which it displays
automatically on all pages. Although you can type the text
yourself at the top or bottom of every pages, it is time
consuming and the possibility of making a mistakes is
great.
As header you might include an organization name or a
class number so that each page identifies the document’s
origin or purpose.
A page number is a typical footer, although it could just as
easily be include in a header
Applying a header or footer
To apply a header or a footer, complete the
steps
 Select a header or footer by clicking the
Insert Tab then click Header or Footer.
Choose from a predefined list or click Edit
Header to create an unformatted header or
footer
Predesign
header

Unformatted
header
After typing a header or footer, it can be formatted like any
other text. It can be formatted in any font or font size.
Adding Page Number on Header or Footer
Microsoft Word offers an easy way to add
different styles of page numbers to your
document. If you've got a simple document,
it works well enough. But if you've worked
with Word for a while and use it to create
more complex documents, you know page
numbering can get a little flaky.
Inserting Page Number
To add page numbers to your Word document, switch over
to the "Insert" tab on the Ribbon and then click the "Page
Number" button in the "Header & Footer" section.
A drop-down menu shows several different options for
where you'd like the page numbers to appear---top of the
page, bottom of the page, and so on. The last couple of
options let you format your page numbers more precisely
(something we'll look at a bit later in this article)
or remove page numbers from
your document.
Hover over one of the first four options and a page number
gallery appears. Each option in the gallery gives you a general
idea of how the page numbers will look on your page.
If you inserted page numbers at the top or bottom of the page,
the header or footer area of your document automatically opens
up, and you can make any addition you like around your new
page numbers.
Make Page Numbering Not Appear on the First
Page of a Document or Section
When your first page is a title page, you might want to use
a different footer or header for it than you use in the rest of
your document and you might not want the page number to
show up on that page. When you open your header or
footer section by double-clicking somewhere in those
areas, Word opens a new "Design" tab on the Ribbon in a
section named "Header & Footer Tools."
The critical thing to know here is that this
option applies to the section of the
document where your insertion point is
currently placed. If you only have one
section in your document, selecting the
"Different First Page" option makes the
current header and footer disappear from
the first page of your document. You can
then type in different information for your
header or footer on the first page if you
want.
If you have multiple sections in your document,
you can change the header and footer for the first
page of each section. Say you were writing a book
with different chapters and you had each chapter
set up in its own section. If you didn't want the
regular header and footer (and page numbers)
showing up on the first page of each section, you
can just place your insertion point somewhere in
that section and then enable the "Different First
Page" option.
Add Different Numbers and Formats to
Different Sections
Most documents use Arabic numerals (1, 2, 3, etc.) in
the main body of the document and some use Roman
numerals (i, ii, iii, etc.) for different sections like the
table of contents, introduction, and glossary. You can
set up your document this way in Word, too.
The first thing you'll need to do is create
different sections in your document for these different
parts of your document. So, for example, if you wanted
your table of contents and introduction to be numbered
differently than the main body of your document, you'd
need to create a different section up front to hold those
parts.
To do this, place your insertion point at the very beginning
of your document (if you haven't already created that
preliminary content) or place it right before the first page of
your main content (if you have already created the
preliminary content).
Switch over to the "Layout" tab on the Ribbon and click the
"Breaks" button.
Now that you've created the separate section, you can
change the format of the page numbers there. The first
thing you'll want to do is break the link between your new
preliminary section and the next section where the main
body of your document starts. To do that, open up the
header or footer area (wherever you have your page
numbers) in the main section of your document. On the
"Design" tab in the "Header & Footer Tools" section of the
Ribbon, click the "Link to Previous" option to break the link
to the previous section's header and footer.

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