Work with the project team to develop a team charter defining their

commitments and interactions with each other, including ground rules

for meetings, conflict resolution processes etc.
Involve experts or those who will work on activities to estimate time
and cost.
Assess what may need to be purchased on the project. Identify any
piece of work that may be outside the organization abilities to
complete, and determine if any new technology or equipment needed
to perform the project work.
Create descriptions of each work package in a WBS dictionary so that
the work can be understood and produced without gold platting.
Obtain formal approval of the project charter.
Commit, manage, and release physical and team resources in
accordance with the project management plan.
Recognize and reward the team and individuals for their work and
performance on the project.
Make or obtain a decision integrated change control about whether
changes should be approved, rejected, or deffered
Identify and analyze trends.
Influence any factors that could result in the project's change control
and configuration management measures being by passed.
Update the risk report to keep key stake holders informed about the
status of overall project risk and the highest ranked individual risks.
Look for exceptions to the approved project management plan in team
members' performance, rather than checking up on every person's
work
Gather initial measurements and details about activities of project work
(work performance data).
Communicate your expectations for stakeholders and the project, and
manage the involvement and needs of all stakeholders throughout the
project to ensure everyone has a common understanding of the work.
Ensure the high level product scope is documented.
Plan ways to measure project performance, including determining the
Measurements to be used, when they will be taken, and how the
results will be evaluated.
Hold a kickoff meeting with key stakeholders, team members,
managers of team members, and the customer to make sure everyone
is on the same page and to gain buy-in.
Sequence activities and determine predecessor and successors in the
network diagram
Ensure Business case and Benefits management plan understood.
Implement approved changes, including corrective actions, preventive
actions, and defect repair.
Determine final team members and other resources, and bring them on
to the project as needed.
Determine if project controls need to be updated.
Close the procurement after final deliverables are accepted
Collects Historical Information.
Refine the high-level requirement from project initiating so they are
more specific and detailed and look for additional requirements being
sure to consider any internal or external analysis, reports or regulations
analyze and prioritize requirements
Refine the high-level constraints (such as resources, schedule, and cost)
from project initiating so they are more specific and detailed.
Develop the configuration management plan, outlining naming
conventions and processes for document versioning, storage, and
Retrieval.
Collect and use any existing agreements.
Produce and distribute reports on project performance
Keep the project’s business case and benefits management plan in
mind while managing the project charter and project management plan
Track and evaluate naming conventions, version control processes, the
storage and retrieval system (configuration management), and the use
of the PMIS. This ensures everyone knows which version of the project
or product documentation is the latest version
Use quality control tools such as inspections, histograms, performance
reviews, and cause-and-effect diagrams
Make updates to the project management plan and project documents
to reflect current information about the project
Understand the stakeholder’s power, influence and interest by
conducting stakeholder mapping analysis
Plan for acquisition, team building, training assessment, and release of
team members. Plan for physical resources requirements, including
Acquisition and logistics.
Use historical data to support estimating time and cost
Hold team-building activities.
Determine where project changes are coming from and what you can
do to eliminate the root cause of the need for change
Identify the root causes of problems with the help of techniques such
as process analysis (for example, Iean, Kanban, and Six Sigma).
Achieve work results that meet requirements.
Familiarize with the company culture , structure.
Estimate resource requirements (such as staff, facilities, equipment,
and materials).
Use the project scope statement to gain approval of the "final" scope
from stakeholders before further planning is done.
Develop a preliminary budget and compare it to the budget constraint
in the project charter. Then develop options to reconcile the two to
come up with the final budget for the project management plan.
Facilitate the resolution of conflicting objectives.
Confirm that practices and procedures are being followed and are still
appropriate for the project.
Control scope, schedule, and cost to their baselines.
Determine where project changes are coming from and what you can
do to eliminate the root cause of the need for change.
Follow organization policies, processes, and procedures.
Clarify what is in and not in the project
Determine how you will improve the processes in use in the project
Determine what information you need from other projects and what
information you will share with the organization and other projects
Increase the effectiveness of processes.
Replan and make updates to the project management plan and project
documents to reflect approved changes and updates to the project.
Use active listening, inquiry, and data gathering to confirm that
communications and stakeholder engagement efforts are effective and
working as planned. Make or recommend needed adjustments
Update human resource records of team members to reflect new skills,
acquired while working on the project
Determine the form , level of detail required for project charter.
Select the procurement strategy for each contract. Create a draft of the
procurement documents for necessary contracts, including bid
documents, procurement statement of work, source selection criteria,
and contract provisions.
Determine how long the project will take without compressing the
Schedule (determine critical path).
Do high level planning , estimates of schedule and cost.
Solve problems
Calculate estimate to complete.
Keep everyone focused on completing the project to the project
charter and project management plan.
Determine High-level Requirements, Assumption, constraints and risks
Determine what subject matter experts you will need on the project
team to help with project planning
Develop schedule mode, evaluate it against the schedule constraint in
the project charter, and use schedule compression techniques to
reconcile the two to come up with a final schedule for the project
management plan.
Understand the organization’s business operation information.
Remove roadblocks.
Evaluate stakeholder satisfaction.
Determine variances.
Finalize the project charter.
Finalize the procurement statement of work and other bid document.
For each contract.
Develop the final project management plan, project documents and
performances measurement baseline by performing schedule network
analysis looking for options and confirming the project objective can be
met.
Implement the most up-to-date version of the project management
plan, including revisions made as a result of control activities.
Analyze and evaluate work performance data.
Work with the change control board.
Implement approved process improvements.
Finding the existing processes , standards and compliance requirements
which affect the project.
Look for potential positive and negative interactions with other project
that could affect the project.
Do high level planning , estimates of schedule and cost.
Ensure continued agreement from the stakeholders to the project
management plan.
Control changes
Create a system for recognizing and rewarding the efforts of project
team members to help keep them motivated and engaged in project
efforts.
Determine how you will plan the planning, executing, and monitoring
and controlling efforts for stakeholders, requirements, scope. Schedule,
cost, Quality, Resource, communications, risk, procurement, changes
and configuration, and put that information into the beginnings of
management plans.
Collect, document, and share lessons learned.
Measure against the performance measurement baseline
Evaluate the use, cost, and other aspects of physical resources. Make
appropriate changes and adjustments.
Wave planning (progressive elaboration or iteration) as more
information become available. Results will likely require change
requests and updates to the project management plan and project
documents
Finalize the "execute" and ‘’monitor and control aspects of all
Management plans. Document closing requirements and actions.
Complete detailed risk identification, subjectively analyses risks
(qualitative risk analysis), perform |Quantitative risk analysis as
necessary and do risk response planning.
Recommend changes to be evaluated in the perform integrated change
control process.
Identify the stakeholders and their need , power, expectation,
attitudes , influence , Record on Stakeholder Register
Clearly determine roles and responsibilities so team members and
Stakeholders know their roles on the project and what work they will
need to do.
Create recommendation for the performing organization to increase its
effectiveness.
Understand how the project supports the organizational objectives.
Recalculate how much the project will cost and how long it will take,
and create forecasts
Break down the deliverables into smaller, more manageable pieces
(WBS).
Exchange information about the project according to the plan, and
solicit feedback to ensure communication needs are being met.
Spend time trying to improve quality.
Consider the project's business case and the organization strategic
objectives when analyzing change requests.
Work with the customers to determine the high level acceptance
criteria
Use your judgment to determine what variances are important and if
they warrant recommending a change or corrective action.
Determine success criteria, measurable project and product objectives.
Evaluate the defectiveness of implemented corrective actions.
Meet with managers to get resource commitments
Turn high level stakeholder needs ,expectation , wants into high level
requirements.
Make sure all team members have the skills, information, and
equipment needed to complete their work.
Assess the effectiveness of project control systems.
Hold meetings to identify and address issues, assess risks, and keep the
project work moving forward.
Divide large projects into Phases.
Determine quality policy, practices and standards, and then determine
metrics to measure quality performance.
Keep managers apprised of when their resources will be needed on the
protect.
Identify the need for replanning
Validate defect repair.
Use your technical knowledge.
Project Manager selects the Project Manager
Break down the work packages from the WBS into lists of activities to
Produce them.
Develop Risk Register, Stakeholder Register and Assumption Log.
Iterations - Go back .md update project plan and documents as
necessary to work toward a project management plan that brought into
approved, realistic, and formal.
Control procurement through actions such as reviewing, approving and
paying invoices , administrative claims, and performing inspections and
audits.
Recommend changes, including defect repair and preventive and
corrective actions. Do not just wait for others to recommend them.
Guide, assist, communicate, lead, negotiate, facilitate, and coach.
Project Manager is assigned during initiating , not later in the project.
Determine processes to fulfill quality requirements and conform to
Organizational standards and policies.
Determine what meetings, reports, and other activities you will use to
Control the project to the project management plan..
Use an issue log to record project issues and details about their
resolution, including who is responsible for resolving each issue and the
expected timeline.
Look for newly arising risk
Manage the integration of sellers' work and deliverables into the overall
work and deliverables of the project; manage any seller-related
conflicts or challenges.
Define the Exit Criteria for the project
Create a description of the project de18liverables, the work required to
Complete those deliverables and their acceptance criteria (project
scope statement).
Perform procurement inspections and reviews of seller performance to
the contract
Meet with manager, to reconfirm resource commitments.
Assess individual team member performance.
Hold periodic quality inspections.
Control to make sure that only approved changes are implemented
Expend and manage project funds
Complete. work packages.
Decide what level of resources required for estimates
Expand on the assumptions identified in project initiating, looking for
new assumptions and documenting the details of the assumptions.
Focus on preventing problems rather than just dealing with them as
they arise.
Evaluate the effectiveness of risk responses in a risk review
Use quality control tools such as inspections, histograms, performance
reviews, and cause-and-effect diagrams
Establish and manage communication channels
Plan what will be communicated on the project, to whom, by whom,
when, and how
Use Governance Rules and Apply
Use and interpret earned value calculations.
Prepare work performance reports from the analyzed data and
measurements.
Manage stakeholder engagement and expectation, increase project
support, and prevent possible problems.
Gain formal approval of the project management plan from the
sponsor, team, and managers of resources.
Reanalyze identified risk
Refine control limits as needed.
Evaluate how effectively the team members function as a team.
Obtain needed training for team members.
Observe and analyze
Obtain seller responses to bid documents.
Obtain additional funding if needed.
Commit, manage, and release physical and team resources in
accordance with the project management plan.
Measure project performance according to the planned measures in
the management plan
Determine the process that will be used to request, approve, and
Manage changes on the project.
Manage the schedule and cost reserves
Identify any inherent or required milestone on the project.
Plan how to involve stakeholders and manage their expectations during
the project.
Review proposals, bids, and quotes; negotiate contract terms with
prospective sellers; and manage the evaluation and selection of sellers.
Throughout the project , return to the planning processes to do rolling
Make decisions to accept or reject completed or deliverables
Determine the initial project organization
Facilitate conflict resolution using conflict resolution techniques.
Use variance reports to help correct small problems before they
become serious
Obtain formal acceptance of interim deliverables from the customer.
Use the team charter for guidance on team interactions. Follow ground
rules at team meetings.
Analyze the high level planning & estimating data to determine that
project objectives can be achieved within the project constraints and
benefits can be realized.
Evaluate stakeholder relationships and involvement to determine if
they require improvement.
Use milestone as a project control tool.
Carry out contingency plans in response to risk triggers.