Parliamentary

Procedures
REPORTED BY:
GROUP 2
MARIBEL ALCANTARA
CRISTINA BARRIENTOS
CZARINA DALAGAN
ROMEL ENRIQUEZ
AHMAD KANI
EUNICE QUILATON
Ms. Eunice
Quilaton
Parliamentary Rules and Procedures

Defined
embodies the different processes
involved in a conduct of a meeting
or a session.
Simply rules for conducting a
successful meeting
Four Goals of Parliamentary
Procedure:
Extend courtesy to everyone
Focus on one thing at a time
Observe the Rule of the Majority
Ensure the Rights of the
Minority
Brief History
 Parliamentary Law-was the name given by it
practitioner's whenever they refer to the rules ,
precedents ,customs and practices of the
English Parliament.
 Parliamentary Procedure
 Synonymous to Parliamentary Law
 Refers
to the procedure and practice that has
been adopted by deliberative assemblies .
• Robert Rule of Order the official rule book written
by US army general Henry Martyn Robert
• Parliament of England- Great council
King Henry1216-
1272
• In 1340 the English Parliament was divided into
two branches
• The House Of Commons and The House Of Lords
Notable Filipino Parliamentarians
Dr. Antonio Orendain II
 He was awarded by the Amerecan Institute of
Parliamentarians
 Certified Professional Parliamentarian
 Author of the Book Parliamentary Rules

Prof Reynaldo T. Fajardo

 Author of the Principles of Parliamentary Procedure
Basic Principles

 Fair Debate
 Preserve the Rights of the ( Minority and
Absent)
 Right to know the Meaning
 Minority to protest
 Majority to decide
 All votes are equal
 Business Transaction( Fair and Good Faith)
The Rule in Parliamentary
Procedures
Constitution
 Articles of Incorporation
 Rarely change
 Name and Purpose
By-Laws
 May change thru amendment
 Defines the work and duties Of Officers and Comittees
 Requires 2/3 vote or Majority Vote
IRP - Internal Rules and Procedure
 Rules that Govern Legislative Bodies in the Philippines
Parliamentary Procedure

 ASSEMBLY
 MEETING
 SESSION
 CONFERENCE
 CAUCUS
 CONVOCATION
 CONVENTION
Terms used in Parliamentary
Procedure
 Quorum

½ of all the membership plus 1

Minumum number of members that must be present
to conduct a meeting for a legal businee to be
transacted
 Majority

½ of Members present at any meeting plus 1

Minimum number of members that must vote for a
motion to pass
Roles of the Presiding Officer
 Lead meetings
 Ensures
that procedures are observed or proper
decorum
 Rules on Motion moved in the plenary
 Referred to as:
 Mr./Madam President
 Mr./Madam Chairperson
The Essence of Parliamentary
Procedure
 Everyone gets a chance to voice their opinion
or debate
 Everyone gets the chance to vote
 Yes, No or Abstain
Four Methods of Voting:

 Voice  Canthe Presiding Officer

Vote?
 Standing/Raising
of Hand  Yesin order to force or
 Roll Call break a tie if they are
members of the same
 Secret Ballot
group
Who plays the most important role in the
Practice of Parliamentary Procedure?
Presiding Officer / Chair
 Ensures the right of all members are preserved
 Enforce the Constitution and By-Laws/ IRP
Members
 Understand how and when to use parliamentary
procedure
 Observe proper decorum
 Make applicable Motions for measures deliberated in
the plenary
ANSWER : Everyone ! The
Chairperson, Officers and regular
members are all important in the
practice of Parliamentary
Procedures
Ms. Cristina Barrientos
Vidal
The Gavel
 A Symbol of Power and
authority
 Used by the Presiding Officer
in the conduct of a
proceeding
 Used by the presiding officer
to give instructions to the
member.
 Number of taps has
corresponding meaning.
Taps on the Gavel
ONE TAP
- follows the announcement for adjournment
-completion o a business item
-members to be seated
TWO TAPS
- call the meeting to order
THREE TAPS
-all members to stand

SERIES OF TAPS
-restores order to the meeting
Rules on Proper Decorum
 Use of Titles  Address everything to the Chair
 Ex. Madam Chair instead of Ex. Madam Presiding Officer I
Maribel stand before you about a
 Avoid Personal Pronouns (I and question of privilege regarding
You)
the habitual absences of the
 Ex. The Chair declares a one
gentleman from the 3rd district.
minute recess .. Not I declare
 Look at the Chair when speaking
 Wait to be acknowledge before
 Maintain a courteous tone
you speak
  In large Groups
Ex. The Chair recognizes the
Councilor from the First District. State your name and identification
Before We Start a Meeting

 Verify if there is a quorum

 Use a valid agenda
 Approvethe Agenda if it is an Inaugural
Session/Meeting
 Designate a parliamentarian( in large
groups)
What is a Parliamentarian?

In large Groups
 An Advisor to the Chair and to the members
 Can be asked to clarify ( When the chair makes a
final decision)
 IfErrors or violations of rules are committed ,
gets the Chair’s attention (inconspicuously if
possible)
No need in Legislative Bodies
Agenda and Calendar of Business
 Order of Business

A meeting should have a set agenda

The Purpose of the Order of Business
(Agenda) is to keep the meeting
forward.
The Agenda forms the framework for
the development of a good business
meeting.
 Steps to the Order of Business
 Call
to Order by the President or the Presiding
Chairperson
 Approvalof the minutes of the previous meeting
read by the Secretary and approved by the body
in accordance with the by-laws and
parliamentary procedure
 The conduct of the meeting laid out in the
Agenda will be directed by various motion and
rules governing then which form part of
Parliamentary law.
Call to Order

 The Chair :
” I call for the order of the day”
 Does not require a motion
to approve
 Minutes of the Meeting
 Recording of everything that transpired
during the previous meeting/session
 Given in advance for their review
 Open for correction
Ms. Maribel
Alcantara
Types of Motion:
 Main Motions
 Subsidiary Motions
 Privileged Motions
 Incidental Motions
 Motionsthat bring a
Question again
before an Assembly
Main Motions
 Purpose
- used to introduce new ideas to the meeting
 Must be stated in the proper form:
- I move that we approve the ordinance
- I move to strike out the unparliamentary remark
 Cannot be in negative form
 Requires a second
 Amendable
 Debatable
 Majority Vote
Main Motions
 Proposed Measure
_5 W’s and H
1. Member Rises or raises his hand and states:
Madam Chair…… or Mr. Chair……
2. Member waits to be recognized
3. The Chair recognizes the Gentle Lady from the
2nd District Ms. Maribel Alcantara
Main Motions
4. Member makes a motion:
- Madam/Mr. Chair I move that we make a Resolution
commending Mr. Akhmad Kani for winning in the recent Chess
Competition in the Asian Games
 The chair never makes a motion, reserved only for members
 Other members call out
 I second the Motion or simply seconded
 No need to be recognized by the Chair.
 Members may or may not Agree of the Motion
 The Motion is up for discussion
Main Motions
 6.Chair : Since the Resolution is duly
seconded and no objection was raised we will
proceed the next calendar of business
 Ordinances needs to be seconded
 Exception: Resolution need no second
 7. Before placing the measure on the floor
- The Chair may suggest modifications before
the proponents calendar it in the agenda
because if it is already included in the agenda
the Chair cannot introduce amendments.
 Main Motions
 The Chair may requests the Secretary to restate the motion
to ensure the accuracy of the minutes of the meeting
 Ask the member who made the motion to confirm if it was
recorded correctly
8. Then the Chair:
- “There is a motion to approved Proposed Ord 114-2024
authored by Cristina Barrientos
 Now through the motion the Ordinance is a property of the
Assembly which is now for debate, discussion and
amendment
 All further actions requires approval of the Assembly
Main Motions
 The Person who makes the motion
cannot speak against it. He speaks first
during the discussion
 Alternatebetween favoring and
opposing group
 Cannot interrupt another speaker
 To speak, stand and wait until
recognized by the Chair
 All questions must referred to the Chair
Main Motions
 Everyone is given the opportunity to speak “before”
anyone speaks twice.
 Afterspeaking twice , a member exhaust his right to
speak
 The Chair cannot make motions and cannot join a
debate unless he relinquishes as Chair and is replaced
by someone else (President Pro-tempore or the one
chosen by the Majority to temporarily perform the
duty of Chairperson) an officer of the Organization.
 The Chair cannot interrupt unless rules are violated.
 Members must be courteous
Main Motions
 Members must address the Chair not the individuals
 Cannot speak for more than 10 minutes unless allowed
by the Majority or allowed by the By-Laws and IRP which
sets a different time limit.
9. When debate wanes, The Chair ask:
 Are you ready for question? or are you ready for a vote
 The Chair closes the debate”after” everone has spoken
twice
10. The Chair restates the motion ….Calls for a Vote
Division of the House

Used when a member disagree with

the Chair’s Ruling
A division does not need a second nor
does the member have to be
recognized
The chair should ask on the manner of
Voting the Assembly wants to Vote
Voting

Voice Vote “Aye” or “Nay”

Showing of hands or Standing
up
Roll call/Nominal Voting
Secret Ballot ( piece of Paper)
Vote Required
Majority Vote
 2/3 Vote of all members
 Suspension of the Rules
 Ex. Annual Budget/AIP, Brgy. Officials Removal from
office
 Nomination and Election of Chairman and members of
Standing Commitees
 Rescind a motion (get rid of a motion after passed)
Simple Majority
 - All ordinances and resolutions which does not need 2/3
vote Ex. Annual Budget, Annual Investment Plan,
Revenue Code, Loan Agreement
Voting

 Chair and members can abstain

 If there is a tie , the motion is defeated
 Ifthe vote is not clear, the Chair can call a visual
count
 Forlarge Groups, They use Rising or Standing to
vote
 The members can also request for a division of the
assembly to force a visual count
When Does the Chair Vote ?
 Never , unless it is specified in the Internal
rules of Procedure and Constitution and By-
Laws
 Unless it affects the outcome
Case 1 When there is a Tie
-The Chair Votes to Approve
Case 2 When the vote is 3 in favor and 2
against
-The Chair votes to No and defeats the
measure
Main Motions

11. The Chair Announces the Result

-The motion is/ is not approved
12. If amended, the secretary
records the amendment and the
proponent of the amendment.
 Steps in Handling a Main Motion
 1.Stand  6.Motion is repeated
 2.Asked to be by the Chair
recognized by the  7.Motion is discussed
Chair  8.Chair restates
 3.Chair recognizes motion
you by name  9.Motion is voted upon
 4.Motion is correctly  10.Result of the Vote
stated is announced by the
 5.Motion is seconded Chair
Main Motions that are not Legal

 Break any Local, State or National Law

 One that bring a previously failed motion
 Itemswhich is not in the jurisdiction of
the group
 Negative Motions
 Political and Religious support
Subsidiary Motion
Mr. Ahmad Kani
Subsidiary Motions
 Purpose
 Assists in treating and disposing a main motion
 Subsidiary
motions take precedence over main
motion and other subsidiary motions in ranking
Order
 OnlyOne Main motion at a time while multiple
subsidiary motions are allowed.
 Second is required
Lay on the Table
 Purpose
 To defer action on the motion until a later time
 Requires a second
 Not amenable
 Not debatable
 Majority Vote
 Cannot interrupt another speaker
Ex. Mr. Chair I move to Lay on the Table Proposed
Ord No. 123 sponsored by Hon. Czarina Dalagan
Previous Question
 Purpose
 To Force an immediate vote on the motion
 Requires a second
 Not amenable
 Not debatable
 @/3 Majority Vote
 Cannot interrupt the Speaker
 Ex.Mr. Chair I move for the previous question be
tossed to the Business of the day for proper action
Limit or extend Debate
 Purpose
 To Limit or lengthen the tine allowed for
discussion on amotion when it is clear that
there will be an excessiveamount of discussion
or when the amount of time for the meeting is
limited
 Requires a second
 Amendable
 2/3 Majority Vote
 Cannot interrupt another speaker
Limit or Extend Debate

 Maker
of the Motion must be specify the
amount of time
 Thenumber of speaker that can debate the
motion
Example:
Mr. Chair , I move that we limit debate on this
motion introduced by Hon. Eunice Dalagan to 3
discussions for the motion and 3 discussions
against the motion
Postpone Definitely or Postpone to
certain time:
 Purpose
 Allowsto maintain on the floor to be deferred to a
different day, meeting , or until after a certain event.
 Requires a second
 Amendable
 Debateable
 Majority vote
 Cannot interrupt another speaker
 Ex.Mr. Chair I move that we postpone this motion until
the month of December Regular meeting
Refer to Committee
 Purpose:
 Used to send a pending question to a small group
so that the question maybe carefully investigated
and deliberated
 Requires a second
 Amendable
 Debateable
 Majority of Vote
 Cannot interrupt another Speaker
Refer to a Committee
 Two Ways to appoint a committee
 Standing committee -mandatory committee
-created by Law
 Special Committee -appointed by the Chair
-specific in nature and
ceases after the completion of the task
 TheChair should specify when the committee
should report back
-Usually the next meeting
 Committee can be given full power to act
Refer to Committee

Example:
Mr. Chair , I move that we refer this
motion to the Leadership
Committee
Mr. Chair , I move that we refer this
matter to the Special committee
created for its specific task.
Amend
 Use to modify or change an main motion
 Must be Closely related to the original
topic.
 Can be amended in four ways:
 Inserting in the middle
 Adding to the end
 Striking out
 Striking out and inserting
Amend
 Motion on the floor:
 The
Barangay Federation will hold a for
Seminar for all Barangay Officials.
 Amendment:
 Mr.Chair , I move to amend the motion by
inserting March 1st in front of the Seminar. So
the motion would read , I move that the
Barangay Federation will hold a Seminar on
March 1st for all Barangay officials
Romel Enriquez
Privilege Motions
Postpone Indefinitely
 Purpose

- To kill a main motion with no provision for bringing it

back.
 Requires a second
 Not amendable
 Debatable
 Majority Vote
 Cannot interrupt the another speaker
Cannot be reconsidered only if passed but is not recorded
in the minutes of the meeting.

Fix Time to which to Adjourn
Purpose:
 To
set the time , and sometimes the place for
another meeting to continue business of the
session
 Require a second
 Amendable
 Not debatable
 Majority Vote
 Cannot interrupt another speaker
Privilege Motion

Example: Mr. Chair , I move to

postpone the pending resolution to
the adjourned meeting set for next
month
Adjournment
Purpose
 -To end the meeting/session
 Needs a second
 Not amendable
 Not debateable
 Majority Vote
 Cannot interrupt another speaker
Ex . Mr. Chair , I move to adjourn this Regular
Session.
Recess
Purpose
 This allows for a short break in the meeting
 Needs a second
 Amendable
 Debateable
 Majority Vote
 Cannot interrupt another speaker
 Must specify the length of time in the motion
Ex. Mr. Chair, I move for a 5 minute recess
Raise a Question of Privilege
 Purpose

Allows for people in the group to ask for changes in the

temperance, for ideas to be clarified, for motions to be
explained , for others to repeat their discussion or
motions , and anything that may help the meeting run
smoothly.
 Does not need a second
 Not amendable
 Not debateable
 No vote, Chair’s decision
 Can interrupt another speaker
Raise a Question of Privilege
Ex.
Member : Mr. Chair, I rise to a question of
Privilege.
Chair: State your question
Then the member says whatever the
Question of Privilege and the Chair decides
whether it be allowed or not.
Call for the Order of the Day
 Purpose:

-Forces the members to return to the set

Agenda, without finishing the current business.
 Does not require a second
 Not amendable
 Not debateable
Call for the Order of the Day
 2/3 Majority Vote Against the Motion to be overruled
 Can interrupt another speaker
Ex.
Member: I call for the order s of the day
Chair: The Orders of the day has been called , All those
whop are in favor to return to the orders of the day please
raise your hand(manual counting will insue by the
secretary) All those who are not favor to return to the
orders for the day please raise your hand.
The chair will rule based on the result of the vote either to
go back to the order of the day or forego and continue to
the matter at hand in the floor.
Incidental Motions
Appeal
 Purpose :
-To reverse the decision of the chair , after they have
committed an error
 Requires a second
 Not Amendable
 Debateable
-Only Motion which the Chair can discuss with the
members
 Majority Vote
 Can interrupt another speaker
 Division of the Assembly
 Purpose :
 Forces an immediate revote
by hand
 Does not require a second
 Not amendable
 Not debateable
 No vote needed
 Can interrupt a speaker
Division of the Assembly

 Example

-Can be made by saying “Division” loud

enough that all members in the entire
group can hear.
-Or by standing and saying “ I call for the
Division of the Assembly”
Division of a Question
 Purpose
- Allows a motion that has been made to split nto two
different motions.
 Can be only be made on motions that have two main
ideas that are not dependent on each other.
 Does not require a second
 Not debateable
 Not amendable
 No vote required
 Cannot interrupt a speaker
Division of a Question
Example:
There is a Motion on the floor:
I move that the Barangay Federation have a
seminar on March 1 for All Barangay officials and
hold a sports fest.
Mr . Chair, I move that we divide this question into
two motions, The first stating we have a seminar
on March 1 and the second that we have a
sportsfest.
Objection to the Consideration
of a Question
 Purpose
-used when a member thinks that the activity or activities of the
group is not appropriate
 Does not require a second
 Not amendable
 Not debateable
 2/3 Majority Vote
 Can interrupt another speaker
Objection to the Consideration
of a Question
Example:
Member: Mr. President , I Object to the
consideration of a question.
Chair: Objection to the consideration has been
called . All those who wish to consider the
motion to raise your hand . All those who object
raised your hand.
Chair : makes a ruling
Ms. Czarina
Dalagan
Parliamentary Inquiry

 Purpose

- To obtain information on a matter of

parliamentary law.
 Does not require a second
 Not amendable
 Not debateable
 No vote required
 Can interrupt another speaker
Parliamentary Inquiry

 Example:

Member: Mr. Chair “I rise on a matter or

Parliamentary Inquiry
Chair: The member will state the inquiry
Member : Mr. Chair , The Question on what
became to the savings of the Annual
Budget calendar year 2023
Point of Order
 Purpose:

-used when a member thinks that the

parliamentary rules is being violated
 Does not require a second
 Not amendable
 Not debateable
 Chair decides on verdict
 Can interrupt another speaker
Point of Order
 Example
 Member: I rise to raise a Point of Order Mr. Chair
 Chair:” State Your Point”
 Member: States his/her Point of Order
 Chair: Will Rule
Whether the point of order is approved ”your point is
well taken” or disapproved “your point is not well taken”
Suspension of the Rules
 Purpose:
 Allows the body to set aside the rules of parliamentary
procedure embedded in constitution and by-Laws/ IRP of
the organization to give way to non member be
recognized and address the body in plenary.
 Requires a second
 Not amendable
 Not debateable
 2/3 Majority Vote
 Cannot interrupt a speaker
Suspension of the Rules

Example:
Member: Mr. Chair I move for the suspension of
the Rule to give way to our Awardees of the
Outstanding Caviteno‘s 2023 and hear their
acceptance speech.
Chair: Motion: There is a motion to Suspend the
Rules and duly seconded motion approved .
“Rules Suspended”
Withdraw a Motion
 Purpose:
-Allow the movant of the motion to completely
take it off the floor for discussion
 No second required
 Not amendable
 Not debateable
Withdraw a Motion
 If made before the Chair first states the motion and it is
automatically withdrawn with no more second or vote.
 If made after the Chair first states the motion and it is automatically
withdrawn with no more second or vote.
 The Chair will ask if anyone objects to the movant withdrawing the
motion?
-If someone Objects----- must be seconded and passed by a
majority vote
-If no one objects---The motion is automatically withdrawn
 Cannot be made after discussion has begun
Example:
Member: Mr. Chair I would like to withdraw my motion, pending the
submission of pertinent documents to this Body.
Motions that Bring a Question
Again before an Assembly
 Reconsider
 Purpose
 To Reevaluate a decision made earlier
 Require a second
 Not amendable
 Debateable
 Majority Vote
 Cannot interrupt another speaker
 If passed, the motion to reconsider is handled as if it were
never voted upon.
 Can only be made by the person who voted on the winning
side.
 Reconsider
 Motions that can be
 If passed the motion is Reconsidered
handled immediately if:  Main motions
-Only a main motion with  Amendments
amendments is on the
 Refer to committee
floor.
 Postpone Definitely
 Handled after the current
business if:  Previous Question
-Discussion on refer to  Extend/Limit Debate
committee or postponement  Appeal
has been started.  Fix time to Adjourn
Reconsider
 Motionsthat can be reconsidered if passed:
 Postpone Indefinitely

Motion that can be reconsidered if failed:

 Object to Consideration of Question and Rescind

Example:
 Mr. Chair, I move to reconsider the motion to have
the Barangay Federation conduct a seminar on
March 1, 2024 for all Barangay officials
Rescind
 Purpose: Example:
 - To repeal a previous Mr. Chair, I move to
action
rescind the motion that
 Requires a second the Barangay
 Amendable Federation have a
 Debateable Seminar on March 1,
 2/3 Majority Vote 2024 for all Barangay
 Cannot interrupt another
officials
speaker
Take from the Table

 Purpose:
 Take Example:
a motion that is on
the table off the table Mr. Chair, I move to
 Requires a second take the motion that
 Not
the Barangay
amendable
federation have a
 Majority vote seminar on March 1,
 Cannotinterrupt 2024 for all Barangay
another speaker officials off the table.
Thank you for Listening !!!