INFORMATION PROCESSING AND MANAGEMENT

CHAPTER – III

Prepared
&
Presented By
Dr. A. SURESH KUMAR
Assistant Professor
Department of Management
Bule Hora University
 SYSTEM ANALYSIS AND DESIGN
• Systems Concept:
• The term “System” is generally used for a group of actions,
personnel and procedures, used for processing data.
• The subsystems are referred to the parts of a large system, where
the system analyst can work with a smaller group of tasks.
• The essence of systems analysis is to cover the entire problem in
context and systematically investigate the objectives of the
system and its effectiveness and to evaluate the alternatives in
terms of effectiveness and cost.
• The system analyst is responsible for examining the total flow of
data throughout the organization. Various aspects of an
organization like personnel interactions and procedures for
handling problems are studied by him.
 CONTROL

The organization as a system Plans

Programs
Policies
Strategies

INPUT ORGANIZATION OUTPUT

Goals/Objectives
Manpower Profitability
Money Productivity
Materials Growth
Machines Innovations
+ Information Employee
development

The computer MIS

Measure performance against plan

 Classification of
• The
Information
classification of information needed to manage the
businesses are:
1) Task – job, the function (Marketing, Manufacturing, Finance,
etc.)
2) Resources – the objects or events reported upon (persons,
equipment, money, etc.) that are being used or acquired.
3) Networks – flow of information and resources.
4) Management levels – three levels representing the hierarchy of
planning and control (Strategic planning, management control
and operational control).
5) Environment – the environment in which the firm operates
including information needed to set goals and objectives,
information concerning the other external environment.
 System Development Life Cycle
Model
• The typical breakdown of an information
systems life cycle includes a feasibility study,
requirements, collection and analysis, design,
prototyping implementation, validation, testing
and operation.
• Feasibility study:
• It is concerned with determining the cost
effectiveness of various alternatives in the
designs of information system and the
priorities among the various system
components.
• Requirements, collection, and analysis:
• It is concerned with understanding the mission of
the information systems, that is, the application
areas of the system within the enterprise and the
problems that the system should solve.
• Design:
• It is concerned with the specifications of the
information systems structure.
• We distinguish between database design and
applications design.
• The former is the design of the database structure,
the later one is the design of application programs.
• Prototyping:
• A prototype is a simplified, perhaps inefficient
implementation that is produced in order to
verify in practice that previous phases of the
design were well conducted.
• Implementation:
• It is concerned with the programming of the
final operational version of the information
system. Implementation alternatives are
carefully verified and compared.
• Validation and Testing:
• It is the process of assuring that each phase of
the development process is of acceptable
quality and is an accurate transformation from
the previous phase.
• Operation:
• It starts with the initial loading of data and
terminates when the system eventually
becomes obsolete and has to be replaced.
 Stages in Information System Life Cycle

Feasibility Study
Stage – 1
Definition
Requirements collection
and analysis

Stage – 2 Design
Development

Prototyping Implementation

Stage – 1 Validation and Testing

Installation
&
Operation Operation
 System Development Life Cycle
(SDLC)
• System development life cycle is a phased approach to analysis
and design that holds the systems are best developed through the
use of a specific cycle of analyst and user activities.
• The steps of SDLC include:
1) Identifying problems, opportunities, and objectives.
2) Deciding information requirements.
3) Frequency of information.
4) Analyzing the need of the system.
5) Designing of the recommended system.
6) Developing of the system
7) Documentation.
8) Testing and maintenance of the system
9) Implementation and evaluating the system.
• Steps in SDLC are divided into the following
major activities.
• System Investigation:
• Following are the three activities in this stage:
• System planning and selection
• Feasibility study,
• Feasibility report.
• There are four types of feasibilities:
– Organizational feasibility
– Economic feasibility
– Technical feasibility and
– Operational feasibility.
• System Analysis:
• It is an in-depth study of end-user information
requirements that is needed before the design of a new
information system can be completed.
• It involves a detailed study of:
– The information needs of the organization and its end-users.
– The activities, resources, and products of any present
information systems.
– The information system capabilities required to meet the
information needs of users.
• The activities of system analysis are:
– Analysis of the organizational environment,
– Analysis of any present systems,
– System requirements analysis.
• Systems Design:
• It specifies how the system will accomplish the
objectives. It consists of both logical and physical
design activities.
– Logical system design concerned with the development of
general specifications for how input, processing, output
storage and control activities meet the system requirements
developed in the system analysis stage.
– Physical system design is concerned with developing the
detailed specifications for user interface products and
methods, database structures and processing, and control
procedures. Hardware, software and personnel specifications
are also developed for the proposed system.
– System specifications show the documents and how to
communicate the detailed specifications of the proposed
system to end-users.
• System design can be viewed as the design of :
– User interface design
• (Screen, Form, Report and Dialog design).
– Data design
• (Data element structure design).
– Process design
• (Program and procedure design).
• System Implementation and Maintenance:
• The system implementation stage involves:
Hardware and software acquisition,
Software development,
Testing of programs and procedures,
Training,
Development of documentation and
A variety of installation activities.
• System maintenance involves:
The monitoring,
Evaluating and
Modifying of a system to make desirable or
necessary improvements.
• This also includes a post implementation
review process to include that the newly
implemented system meets the systems
development objectives established for it.
SDLC Flow Chart Preliminary Investigation

Identification of the Areas

Statement of the Problem

Feasibility Study
No
Feasible Don’t Computerize
Yes
Methods of Solution

Establish System Flow

Develop Programs Flow

Data Generation

Computer Program Development

Review and Modify
Design of Data Computer
Compilation
Develop Data Preparation Machine Program Object Program

Execution
Input Data No
Successful
Yes
Develop Documentation