LABORATORY

INFORMATION
MANAGEMENT
Lesson
SYSTEM
10
 1
OBJECTIVES
The students must be able:
to define what is Laboratory Information
Management System (LIMS)
to know the capabilities and purposes of LIMS ; and
to understand the importance of implementing a
LIMS software
 2

LABORATORY MANAGEMENT INFORMATION

SYSTEM
-A Laboratory Information Management System (LIMS) is the
answer to the needs of modern laboratories.
-It is a software system that facilitates the management of
samples, test results, and associated data to improve lab
productivity and effectiveness.
 3

LABORATORY MANAGEMENT INFORMATION

SYSTEMProvides harmonization of workflows

Procedures and tests

Ensures control over the processes in the
lab
 4

CAPABILITIES OF LIMS
Sample Management Procedure
Execution
Instrument Integration
Data Management
 CAPABILITIES OF LIMS 5

Sample Management
-The core functionality of a LIMS
-LIMS sample manager provides accurate records of each sample,
from the moment it is received in the lab and throughout its life
cycle.
-A LIMS stores crucial sample information , such as expiration
date, storage conditions, researcher names, and the sample
source, helping prevent expiration, contamination, and loss.
-It also allows tracking of sample location, down to the
specific freezer, shelf, or box
 CAPABILITIES OF LIMS 6

Instrument Integration
-Is a functionality that provides increased integration with lab
instruments.
-The LIMS can insert control files into a particular instrument and
direct its functioning.
-Data integration enhances secure data management tailored to lab-
specific needs, speeds up data processing and reporting, and enables
safe access to data from various instruments.
-The LIMS can also import instrument result files and use extracted
data for quality control assessment.
 CAPABILITIES OF LIMS 7

Procedure Execution
-The LIMS has full control over procedure execution. It is in
control of LIMS procedures, SOP's, and methods used in the
lab.
-It provides step-by-step process configuration for lab
technologists, ensuring clear guidance and allows real-time
data access through continuous integration.
 CAPABILITIES OF LIMS 8

Data Management
-The growing volume of data created in laboratories has resulted
in the integration of effective data management into the LIMS.
-LIMS Facilitates effective data management and archiving in labs.
-The LIMS archives raw data and standardized XML files, easily restored
when needed. Enables migration of archive files across mediums,
essential for long-term data storage.
-The LIMS Supports paperless operations, reducing document
handling, approval time, and costs while increasing data efficiency
and consistency.
 DIFFERENCIES BETWEEN LIMS, LIS, AND
PDES
LIMS (Laboratory LIS (Laboratory Information System)
Information Management Focuses on patient data rather
System) (e.g., than samples
Used in
pharmaceutical, environmental) Commonly used in clinical
industrial
Focuses onlabs
managing samples settings for managing patient
Improves lab workflow and records and test results
safety
PDES (Process Development
Execution System)
Not specific to laboratories
Supports development of high-
tech manufacturing technologies
- Applies to a broader scope
beyond labs
 1
0

THE PURPOSE OF IMPLEMENTING

LIMS Efficiency
Safety Speed

Complianc Work
Comfort
e
 THE PURPOSE OF IMPLEMENTING 1
1
LIMS
Efficiency Safety
-Protects sample integrity
-Improves workflows to make
lab work faster and easier -Secures data with user
access controls and
- Reduces paper use encryption
-Increases output for -Supports compliance with real-
smoother laboratory time monitoring
operations
-Facilitates quality control
- Enhances profitability
-Provides automatic reporting
of non-compliant samples
 THE PURPOSE OF IMPLEMENTING LIMS 12

Compliance Speed
- Manages samples, tests, and - Speeding Up Lab Work
results
-Makes information easier to
-Ensures adherence to access and retrieve
strict regulations - Eliminates the need for paper
-Helps avoid serious -Enhances collaboration
consequences of non-compliance,
such as product failures between labs through easy data
sharing
- Reduces costly remediation -Facilitates access for
efforts different projects
- A compliant LIMS mitigates
 1
3
THE PURPOSE OF IMPLEMENTING
LIMS
Improving Work Comfort
- Simplifies information access, reducing
frustration
- Promotes efficient workflows
-Supports teamwork and communication among
lab personnel
 1
4

HOW DOES LIMS

WORK?
 15
LIMS BASICS: HOW DOES LIMS WORK?
1. Audit Management
- Includes audit trails, which allow lab technologists to
follow the path of audit, indicating exact time o
particular actons.
2. Barcode Handling
- Handwritten labels can be fully replaced by barcodes,
which provide more accurate data input.
reducing the risk of illegible
information reducing the risk of
human error
 1
LIMS BASICS: HOW DOES LIMS 6
WORK?
- Crucial for many labs, especially in forensics,
3. Chain of Custody
evidence collection,(C0C)
retention, and procedures of disposal.
- Involves storing user and location IDs which
enhances security maintenance.

4. Compliance
- LIMS can be used across various industries to manage
and analyze data on samples, tests, results.
- Failure to comply with the regulations can case
huge
 17
LIMS BASICS: HOW DOES LIMS WORK?
5. Customer Relationship Management
- Stores and handles demographic information about
the clients.
- Streamlines and facilitates communication with
associated
clients.

6. Document Management
- Various types of data are collected and stored.
- Create, manage, import, and export different kinds of
data.
 1
LIMS BASICS: HOW DOES LIMS WORK? 8
7. Instrument Calibration and Maintenance
- Schedule important maintenance actions and
calibrations of lab instruments.
- Stores detailed records of activities and
allows lab
technician to constantly monitor the technical condition
of lab instruments.
8. Instrument Calibration and Maintenance
-Lab managers can measure, record, and control
inventories and manage laboratory equipment.
 1
LIMS BASICS: HOW DOES LIMS WORK? 9
9. Manual and Electronic Data Entry
-Provides fast and dependable interfaces that
allow seamless implementation of data by a lab
technician or electronic component.

10. Method Management

-Unifies and arranges all the procedures performed in
the laboratory.
- Provides instructions for performing current operations.
 LIMS BASICS: HOW DOES LIMS 2
0
WORK?
11. Personnel and Workload Management
- A natural extension of how work was planned and
managed
before its implementation.
- Ensures the possibility to schedule tasks and events.

12. Training Management

- Schedule and plan trainings for lab technicians.

13. Quality Assurance and Control

- Efficient quality checks of samples or products.
-Automates the logging of samples or products and
 2
LIMS BASICS: HOW DOES LIMS 1
WORK?
- Allows the creation and scheduling of reports.
14. Reports
-Can be distributed to designated parties or individuals
for immediate delivery information.

15. Time Tracking

- Track the amount of time an employee spends at work
- Useful for payroll purposes
- Keeps the lab workflow moving and prevent delays
 THE ADVANTAGES OF LABORATORY 2
INFORMATION MANAGEMENT 2
SYSTEM
PRODUCTIVITY AUTOMATION
LIMS significantly improves and LIMS relieves laboratory
facilitates work in the laboratory technologists of many of
their time-consuming duties
by providing technologists with by performing
easy, yet powerful automatically.
. functionalities.
Laboratory technologists can LIMS can automate and
work with higher productivity facilitate lab inventory
and efficiency. By improving management.
working conditions in the
laboratories.
LIMS solves the problems
of instrument calibration
and maintenance.
 THE ADVANTAGES OF LABORATORY 2
INFORMATION MANAGEMENT 3
SYSTEM
CONNECTIVITY COST-CUTTING
LIMS can provide increased LIMS minimizes the number of
integration with other laboratory unnecessary resources used in
instruments. these processes, for example, it
reduces the use of paper.
LIMS reduces the time needed to
receive information from a The digitalization of previously
different facility. •LIMS offers a manual processes can also
ground- breaking posibility to eliminate the problem with the
connect to Microsoft Holo Lens 2. storage of documents.
LIMS BENEFITS FOR 2
4
LABORATORY
EMPLOYEES
-LIMS minimizes
Workflow
the need for manual steps to a
bare minimum, at the same time reducing the
Management
probability of human error.
-Digitalization of processes allows scientists to
focus less on documentation and more on the
actual research.

- By introducing dependable Standard Operating

Procedure (SOP), LIMS helps the scientists to
perform their responsibilities with a reduced risk
of mistakes.
 LIMS BENEFITS FOR LABORATORY 2
5
EMPLOYEES
Sample Management
-With LMIS, lab managers are supported in ensuring
sample trace ability, to their disposal by simplified
sample tracking.
-LMIS supports executives in ensuring product
quality by reducing time-to-market, through
automated product release.
 LIMS BENEFITS FOR LABORATORY 2
6
EMPLOYEES
Scientific Data Management
-Scientific Data Management supports Information Technology
(IT) managers by eliminating internal data servers.

- LMIS offers fully compliant data management systems, as well

as a high degree of data integrity.
- Scientific data management eliminates manual transcriptions.
 LIMS BENEFITS FOR 2
LABORATORY 7
EMPLOYEES
Collaboration
-LMIS allows free and seamless cooperation
and communication between different lab
employees.
-With LMIS, latency is minimized, and
necessary data is available immediately.
-IT managers can take advantage of
integrated systems across the enterprise,
facilitating knowledge sharing.
 LIMS BENEFITS FOR LABORATORY 2
8
EMPLOYEES

Data Visualization
- By enabling access to critical data, LIMS facilitates
processes of review and evaluation for executive and
lab managers.

- Executives can also benefit from clear visibility of

Key Performance Indicators (KPIs) and all relevant
business activities.
 2
9

LIMS is a versatile tool offering

numerous solutions facilitating work
in the laboratory.
Who uses
LIMS?
 3
0

SUPPORTED INDUSTRIES
Industrial Production Environmental
Pharmacy and Protection Criminology
Biotechnology Food Diagnostic and Health
Industry Care
 3
1

HOW TO CHOOSE
LIMS?
 3
HOW TO CHOOSE LIMS? 2

Samples Registration & Analysis

Selecting SDMS LIMS software ensures your next product dispatches
and systematically verifies test results.

When seeking to minimize variances in data health, consider

electronically systematic inputs, with centralized storage
destinations.

Lowering TATS (Lab Turnaround Times) should also be a central feature of your
types of LIMS systems. Take care to select a system that places an importance
on optimizing laboratory KPls. Systems should ideally curtail TATs as a
determinant of productivity.
 3
HOW TO CHOOSE 3
LIMS?
Compliance should be achieved through automatic verification,
Reporting
allowingand
your Invoicing
organization to perform independent assessments
of samples and test results.

The cloud-based destination should provide universal access to

any authorized stakeholders.

Fiscal documentation must follow stringent directives, as

presented by regulatory bodies.
 3
HOW TO CHOOSE 4
LIMS?
Complete ROI
The best LIMS software should provide improvements in
organizational procedures, regulatory compliance, limiting labor
costs, as well as share holistic benefits such as improved safety,
quality assurance, and protection for data integrity.
 3
5

HOW TO IMPLEMENT A
LIMS?
1.Engage
Users
End 3. Select
Vendors
the

2. Define 4.Design your LIMS

Workflows
 3
HOW TO IMPLEMENT A 6
LIMS?
1. Engage End User
Engage the whole
team.
Get to know their
opinions and
hardships.
 3
HOW TO IMPLEMENT A 7
LIMS?
2. Define Workflows
Do it by mapping.

Visually draw your process

maps and SIPOCs (suppliers,
inputs, process, and customers),
including decision points
and parallel process.
 3
HOW TO IMPLEMENT A 8
LIMS?
3. Select the Vendor
Use your process maps
to choose the right
vendor.
Find a trustworthy vendor
that can meet your needs
and requirements.
 3
HOW TO IMPLEMENT A 9
LIMS?
4. Design your LIMS
Provide the vendors with all
the necessary information
and be inquisitive.
Spend some time and energy in
designing LIMS and implement a
version that works perfectly on
them.
 KEYPOINTS
A laboratory information management system (LIMS) is a software designed to make laboratories more efficient
and effective.

The ultimate aim of a LIMS is to enhance efficiency in laboratory operations by reducing manual procedures.

The core components of LIMS are electronic laboratory notebooks, sample management programs, process
execution software, records management software, applications interface, workflow tools, client tracking, best
practice and compliance databases, and ERP software.

The US Occupational Safety and Health Administration (OSHA) released an Occupational Exposure to
Hazardous Chemicals in Laboratories Standard (29 CFR 1910.1450) in 2011 to facilitate laboratory safety.

LIMS covers registration, billing, contract management, and monitoring of accounts receivable.

LIMS assists laboratories in setting priorities of current workloads based on the availability of analysts and
instruments.

LIMS's functions enable users to set standards for the relevant range of patient test results or to extract test
result information for the purpose of quality assurance .

LIMS modules are commonly linked to a barcoding label generator, enabling a fast easy method of identifying
tubes, samples, documents, and many others. The label can simply be printed on a sticker and be placed on any
item which needs identification.

A bi-directional interface application saves time in programming test orders into the analyzer and eliminates
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Presented By : GROUP
3