INVITATIONS

AND
REPLIES
 INVITATIONS
• FORMAL INVITATION – CARD or Letter
• FIXED FORMAT – Send to an eminent
individual or particular group of people with
proper salutation and sophisticated
language.
• Written in third person
• Name of Occasion, Invitee, Host, Day, Date,
Time, Venue
• Designation, Name and Address of
Organizer, Sponsor or Host.
• Name of Chief Guest or VIP, if invited.
• Name of addressee (one who is invited) is
not focused.
( All the things are written in proper sequence)
 FORMAT - CARD
Name/ Designation,
Address of the Organizer/Host

Occasion (Inviting words)

Date and Time

Venue

Name of VIP

RSVP
Name of Chief Organizer
Contact
 Inviting Phrase
 Occasion – Inauguration, Social or
Cultural event, Birthday
“take great pleasure in inviting you”
“cordially invite you”
 Occasion – Wedding, Anniversary, Baby
Shower, House Warming, Birthday
Celebration
“Solicit your benign presence on the
auspicious occasion of the”
“request the pleasure of your company
on the occasion of”
 Chief Guest or Visitor
STATEMENT
 Function or Event
“Name, Designation (Famous
Film/Media/Sports Personality/ Professional,
Government Authority) has kindly consented
to be the Chief Guest...”
“And give away the prizes”

 Inauguration
It goes in the order of the Invitation
“By the respected or famous (Name of the
dignitary), Designation”
 Wedding Invitation

Q1. You are Sajjanraj, s/o Sh. Dharamraj of

Greater Kailash, New Delhi. Your father wants
you to draft a formal invitation to be sent on the
occasion of your sister, Anita Raj’s Marriage.
Prepare the Invitation.
(CBSE 2005)

Reply Q. AS Mr. Ramesh Chaudhary reply to the

wedding invitation of Mr. Dharamraj’s Daughter.
 Mrs. and Mr. Dhramraj Singh
Solicit your benign presence
on the auspicious occasion of the
MARRIAGE
of their Daughter
ANITA
with
ANISH
(S/o Mrs. And Mr. Sushil Singh)
on
Tuesday, 26th November, 20XX
at
At Hotel Royal Plaza, New Delhi

Programme
Reception of Barat 7:00 p.m.
Dinner 7:30 p.m.
Wedding ceremony 11:00 p.m.
R.S.V.P.
Shajjanraj
E - 20 Greater Kailash, New Delhi
Phone: 0123456XXX
 Reply

Acceptance of Invitation

Mr Ramesh Chaudhary
take great pleasure in accepting the kind invitation
of
Mrs.and Mr. Dhramraj
to the marriage of their daughter Anita
on 26th November, 20XX, at 7:00 p.m.
 Declining of Invitation

Mr. Ramesh Chaudhary sincerely thanks

Mrs. And Mr. Dharamraj
for their kind invitation to the wedding of their
Daughter Anita on 26th November 20xx, at 7:00
p.m., but regrets his inability to attend due to prior
engagement. He wishes Anita a blessed married
life.
 Family Event

Q2. You are Faiz/Falak Mazumdar

living at 39, Udampur Colony,
Shimla. You decide to hold a dinner
part to congratulate your
grandparents on their golden
wedding anniversary. Draft a formal
invitation in not more than 50 words
to all family members to attend a
grand dinner at home. (Delhi 2018)
 The Children of Mazumdar Family
Solicit your benign presence
on the auspicious occasion of the
50th Wedding Anniversary Celebration
of their
Loving Grandparents
on
Sunday, 10 February, 20XX
at our residence
39, Udampur Colony, Shimla
7:00 p.m. onwards followed by dinner.
Please accept the cordial invitation and oblige.

R.S.V.P.
Faiz/Falak Mazumdar
Phone: 123456XXXX
 Mr Ramesh Chaudhary
take great pleasure in accepting the kind invitation of
The children of Mazumdar Family
to the 50th Wedding Anniversary of their Grand Parents
on 10th February, 20XX, at 7:00 p.m.

Mr. Ramesh Chaudhary sincerely thanks

The Children of Mazumdar Family
for their kind invitation to the 50th Wedding Anniversary of their Grand
Parents on 10th February 20XX, at 7:00 p.m., but regrets his inability
to attend due to prior engagement. He wishes them a Happy
Wedding Anniversary and a blissful life ahead.
 Birthday Celebration

Q3.Draft an invitation on behalf of Mr

& Mrs Raj Karan of 38, Kamal Kunj,
Varanasi, which they may use to
invite their friends and relatives on
the 5th birth anniversary of their son
Nikhil at their residence on 28
December 20XX.
 Mrs. And Mr. Raj Karan
Request the pleasure of your company
on the occasion of
5th Birth Anniversary
of our SON
NIKHIL
on
10th August, 20XX
at
5:00 p.m.
At our Residence
38, Kamal Kung, Varanasi

R.S.V.P.
Mr. Raj Karan
Phone: 123456XXXX
 Inauguration

Q. M/S Mathur and Sons are opening

a new showroom selling readymade
garments for children, Trendz, at the
Community Centre, Jalvayu Towers,
Jalandhar, invite the local residents
to the inauguration by the president,
resident’s welfare association. Do
not exceed 50 words.
 M/S MATHUR & SONS
Announce the grand opening of
TRENZ
A Showroom of Readymade Garments for Children
At Community Centre, Jalvyau Tower, Jalandhar

INAUGURATION
On Saturday, 20th May, 20XX
At 11:00 a.m.

By Mr. Ram Sharma

President, Resident’s Welfare Association.

All are Cordially Invited

Avail Inaugural Discount of 20% on all Garments.

R.S.V.P.
Shankar Mathur
Phone: 012345XXXX
 School Inauguration

Q. As Secretary of the Literary Club of

St Annes’s School, Ahmedabad,
draft a formal invitation in not more
than 50 words for the inauguration
of the club in your school.
(Delhi 2009)
 The Principal, Staff and Students of
St’ Anne’s School, Ahmedabad
take great pleasure in inviting you to the
INAUGURATION
of the
LITERARY CLUB
on
Friday, 10th July, 20XX
at 10:30 a.m.
in the School Auditorium

R.S.V.P.
Secretary, Literary Club
Phone: 1234-5678XXX.
 Mr Ramesh Chaudhary
take great pleasure in accepting the kind invitation of
The Principal, Staff and Students of St’ Anne’s School Ahmedabad
for the Inauguration of the Literary Club of their school
on 10th July 20XX, at 10:30 a.m.

Mr. Ramesh Chaudhary sincerely thanks

The Principal, Staff and Students of St’ Anne’s School Ahmedabad
for their kind invitation, for the inauguration of the Literary Club of
their school on 10th February 20XX, at 7:00 p.m., but regrets his
inability to attend due to prior engagement. He congratulates them for
this literary endeavour and conveys his wishes for the success of the
programme.
 School Function

Q. You are a student of Sacred Heart

Convent School, McLeod Ganj. The
school is holding its annual function at
5:00 p.m. on September 5, 2009. The
Education Minister of the state has
consented to be the Chief Guest. Design
an invitation card to be sent to the
parents and other invitees. Do not exceed
50 words.
 The Principal Staff and Students of
Sacred Heart Convent School, McLeod Ganj
Request the pleasure of your company
on the occasion of
The Annual Function
of our school
on 5th November, 20XX,
At 5:p.m.
in the School Auditorium

Sh. Vivek Gupta

Education Minister, Himachal Pradesh
has kindly consented to be the Chief Guest
and give away the prizes.

R.S.V.P.
Principal
Phone: 4321-1234XXX

Please switch off your mobile phones in the auditorium.

 Letter
• To Invite a special guest, chief guest or guest of
honour to preside over an Event, Function, or
competition.
• To invite someone to judge a competition.
• To send official invitation to a group of individuals
or an institution.
 Format
Sender’s Address/ Letterhead

Date

Receiver’s Name and Address

Subject

Salutation
Body of letter
Event /Occasion
Date/Time/
Asking for reply.

Subscription
Name and Designation
Contact