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chap6

The document discusses time management challenges faced by project managers, emphasizing the importance of delegation and effective communication. It identifies common 'time robbers' such as poor communication and shifting priorities, and highlights the negative impact of stress and burnout on productivity. Effective time management strategies include following a schedule, making quick decisions, and understanding personal energy cycles.

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sammush79
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3 views

chap6

The document discusses time management challenges faced by project managers, emphasizing the importance of delegation and effective communication. It identifies common 'time robbers' such as poor communication and shifting priorities, and highlights the negative impact of stress and burnout on productivity. Effective time management strategies include following a schedule, making quick decisions, and understanding personal energy cycles.

Uploaded by

sammush79
Copyright
© © All Rights Reserved
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Time Management

• Time : hard to find


to finish project
Time is a constraint but TIME

has be to converted into


a resource through

• Managing time
Understanding Time
Management
• Project managers:=> under staff => overtime
SOLUTION
• Delegate work through better time management
How to realize a time management problem?
• How long you work? How long w/ interruption?
• How do you handle communication, your calls,..
• How difficult is it for you to say NO?
• Do you make a list of thing to do? How effectively?
Time Robbers
Doer

• Biggest problem = Manager


can’t say NO.
• Employee’s problems
are their problem,
make sure it don’t
become PM ‘s
problem. Project Managers
Time Robbers Example
• Incomplete work
• Job poorly done, need rework.
• Poor communications
• UNCONTROLLED PHONE CALLS
• Vague goal / objectives
• Fire drills
• Lack of technical knowledge & decision making
• Shifting priorities and unnecessary crisis situation
How not to do get something done?
• Say that we must not move too rapidly =delay start
• When in tight place, say something that nobody
understand.
• Say that problem cannot be separated from others =
solve other problem before this
• Move away from the problem into endless
discussions of various ways to study it.
• Introduce analogies and discuss them rather the
problem.
• Conclude that we all have clarified our thinking on
the problem, even though no one has any
understanding of it.
Stress & Burnout
• Being tired = physical exertion b/c of meetings etc.
• Feeling depressed = beyond control and capabilities
• Having a good day = ...... or may be look for problem
• Burn out = feeling + condition; physical & emotional
• Being unhappy
• Feeling trapped
• Feeling worthless
• Feeling hopeless = especially in R & D
• Feeling resentful and disillusioned about people =
negotiation
Class Survey
• Energy cycle per day
• Energy cycle per week
• Overtime: how much, like /dislike, good/bad
• Productivity: 100% energy = 100% productivity; what stop it?
• Meeting: Problems, what to do solve it.
• Time robbers
• Time away from desk
• Priorities
• Communications
Effective Time Management
• Delegate
• Follow schedule
• Decide fast/ quick decisions
• Decide about meetings and attendees
• Do tough work first
• Say NO when appropriate
• Know your energy cycle and use it
Management Pitfalls
• Lack of planning
• Lack of self control
• Activity traps
• Managing versus doing
• People VS task skills
• Ineffective communications

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