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Basic Functions and Formulas in Excel 1

The document provides an overview of basic functions and formulas in Microsoft Excel, including SUM, AVERAGE, COUNT, and IF functions, among others. It explains how to use these functions with examples and highlights important considerations when entering formulas. Additionally, it includes references for further reading on Excel functions.

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Chelsea Asuncion
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2 views

Basic Functions and Formulas in Excel 1

The document provides an overview of basic functions and formulas in Microsoft Excel, including SUM, AVERAGE, COUNT, and IF functions, among others. It explains how to use these functions with examples and highlights important considerations when entering formulas. Additionally, it includes references for further reading on Excel functions.

Uploaded by

Chelsea Asuncion
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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BASIC FUNCTIONS AND

FORMULAS IN
MS EXCEL
SHERNAN P. MABBORANG, LPT, MIT
A formula in Excel is used to do mathematical
calculations. Formulas always start with the
equal sign (=) typed in the cell, followed by
your calculations. (e.g. =4+3)

While Function is a predefined calculation in


the spreadsheet application.
SUM FUNCTION
-the basic function in excel which is used to get the sum
of the value in one or more cells or ranges.

=SUM (number1, [number2]..)


=SUM (A1:A5)
AVERAGE FUNCTION
-the basic function in excel which is used to get the
value average in one or more cells or ranges.

=AVERAGE (number1, [number2]..)


= AVERAGE (A1:A5)
COUNT FUNCTION
-the basic function in excel which is used to count
numeric value in one or more cells or ranges.

=COUNT (value1, [value2]..)


= COUNT (A1:A5)
COUNTA FUNCTION
-the basic function in excel which is used to count
values in one or more cells or ranges. This will measure
the cells irrespective of the number or text value.

=COUNTA (value1, [value2]..)


= COUNTA (A1:A5)
COUNTBLANK FUNCTION
-the basic function in excel which is used to count THE
blank value in the range.
=COUNTBLANK(value1, [value2]..)
= COUNTBLANK(A1:A5)
COUNTBLANK FUNCTION
-the basic function in excel which is used to count THE
blank value in the range.
=COUNTBLANK(value1, [value2]..)
= COUNTBLANK(A1:A5)
MIN FUNCTION
-the basic function in excel which is used to get the
minimum value in cells or ranges.

=MIN (number1, [number2]..)


=MIN(A1:A5)
MAX FUNCTION
-the basic function in excel which is used to get the
maximum value in cells or ranges.

=MAX (number1, [number2]..)


=MAX(A1:A5)
LEN FUNCTION
-the basic function in excel which is used to calculates
the number of characters in a cell or text

=LEN(text)
=LEN(A1)
TRIM FUNCTION
-the basic function in excel which is used to removes
unnecessary space in a cell or text.

=TRIM(text)
=TRIM(A1)
IF FUNCTION
-the basic function in excel which is used to perform
logical test.

=IF(logical_test, [value_if_true], [value_if_false] )


=IF(A1>75, “PASSED”, “FAILED”)
RANK FUNCTION
- The RANK function in Excel returns the order (or rank) of a
numeric value compared to other values in the same list. In
other words, it tells you which value is the highest, the second
highest, etc.
In a sorted list, the rank of a certain number would be its
position. The RANK function in Excel can determine the rank
starting with the largest value (as if sorted in descending order)
or the smallest value (as if sorted in ascending order).

=RANK(number, ref, [order])


=RANK(A1, $A$1:$A$5, 1)
There are 3 arguments for the RANK function syntax:
• number: in the above example, the number to rank is in cell B2
• ref: We want to compare the number to the list of numbers in
cells $B$2:$B$11. Use an absolute reference ($B$2:$B11), instead of a
relative reference (B2:B11)so the referenced range will stay the same
when you copy the formula down to the cells below
• order: (optional) This third argument tells Microsoft Excel whether to
rank the list in ascending or descending order.
• Use zero, or leave this argument empty, to find the numeric value
rank in the list in descending order. In the example above, the order
argument was left blank, to find the rank in descending order.
=RANK(B2,$B$2:$B$11)
• For ascending order, type a 1, or any other number except zero.
If you were comparing golf scores, you could type a 1, to rank in
ascending order.
=RANK(B2,$B$2:$B$11,1)
LEFT FUNCTION
The Excel LEFT function extracts a given number
of characters from the left side of a supplied text
string.

For example, LEFT("apple",3) returns "app".


MID FUNCTION
The Excel MID function extracts a given number of
characters from the middle of a supplied text string.

For example, =MID("apple",2,3) returns "ppl".


RIGHT FUNCTION
-The Excel RIGHT function extracts a given
number of characters from the right side of a
supplied text string.

For example, RIGHT("apple",3) returns "ple".


Things to Remember
• A formula should always start with an equal sign. Else, it will
show an error.
• If we enter any text value instead of giving a cell address,
we should provide the text value within an inverted comma
(“”).
• Before entering the function in a cell, ensure that the cell
format is general. If a text format is selected, then the
formula will not work.
• Space (_) is always counted as a single character. So, if you
are working with blank cells, remember that if a cell has only
space, it will not be counted as a blank cell.
References:

• https://www.wallstreetmojo.com/basic-excel-formulas/
• https://www.contextures.com/excel-functions-rank.html
• https://www.w3schools.com/excel/excel_formulas.php

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