POWERPOINT

What is PowerPoint
• MS PowerPoint is a program that is included in the Microsoft Office
suite. It is used to make presentations for personal and professional
purposes.
Steps to create a presentation
1. Select Office button>New
2. New presentation dialog box opens.
3. Select Blank Presentation. Click Create.
Steps to open an existing
presentation
1. Select Office button>Open.
2. In the open dialog box, select the file name.
3. Click on open
 Viewing slides
The views are Normal View, Slide Sorter View, Notes Page and Slide show.

Go to the Select the required

Click on View Tab
Presentation Group view option
Normal view
• This is the main editing view, where you write and design your
presentations, i.e. actual screen which is displayed.
• The view is also known as Slide view.
• A Normal view is the default view size for the screen.
• It has four working areas: Outline tab, Slides tab, Slide pane, Notes pane.
• In Outline tab it displays small images called thumbnails.
• Slides tab shows all the text on the slides.
• Slide pane shows the currently selected slide.
• Notes pane is used for entering notes about the current slide.
Slide Sorter View
• It displays the thumbnails of all the slides in the presentation.
• It allows to sort, move, add and delete slides easily.

Notes Page
• It displays a page layout of the notes and the slide.
• It allows to rearrange the notes and compare them to the content of
the slide.
Slide Show View
• It displays the presentation from the beginning with animation.
Adding a slide

Go to the Slides Select the New Slide

Click on Home Tab
Group Option
Changing slide layout

Go to the Slides Select the Layout

Click on Home Tab
Group Option
Deleting a slide

Go to the Slides Select the Delete

Click on Home Tab
Group Option

The current slide will get deleted.

 Adding Text
• There are two methods to add a textbox:

Click on Home Tab Go to the Drawing Group Select the Textbox Option

Click on Insert Tab Go to the Text Group Select the Textbox Option

1. Click on the text box.

2. In the slide, click and drag the mouse to draw a text box.
3. Type the text within the text box
Move a textbox
1. Select the text box.
2. Bring the cursor over the border of the text box.
3. The cursor will change to the move icon (2 crossed arrows).
4. Click and drag with the mouse to move the text box.
Format Text
1. Select the text in the text box.
2. Click Home Tab.
3. In the Font group and Paragraph group, the font, size, style, color,
alignment of the text.
Adding WordArt
1. Select Insert tab > Text group > WordArt.
2. Click WordArt, select the style from the list.
3. Type the text

Format WordArt
1. Select the WordArt.
2. The Drawing Tools tab appear at the end of the Ribbon Tabs.
3. Click on the Format Tab.
4. Format the selected WordArt in WordArt Styles Group.
Adding Shapes, Image and ClipArt

Select the
Click on Insert Tab Go to the illustrations Group
shape/picture/clipart Option

Select the shape of your

choice. In the Clip Art task pane, in search for text box, type a
word or phrase that describes the Clip Art. Click Go.
Formatting an image and Clip Art
1. Select the Image/Clip Art.
2. The Pictures Tools tab appears.
3. Format the image using Adjust, Arrange and Picture Styles group.
 Formatting Slide Design

Adding Theme to Slide

1. Select Design tab > Themes group.
2. Select the theme.
3. The theme is applied to all the slides in the presentation. The Color, Font and Effects
for the current theme can be changed using Color, Font, Effects options from Themes
group.
Changing the Background
4. Select Design tab > Background group > Background Styles.
5. Click on Format Background.
6. The dialog box will appear.
7. One can set the color, solid or gradient, transparency or choose picture/texture fill.
Formatting Presentation Using the
Slide Master
• When you modify the slide master within your presentation, the
changes will be applied to every slide layout.
• Following are the steps to apply slide transitions to all slides using
slide master
Select View tab > Presentation Views group > Slide Master.
The Slide Master tab appears. Select the top Master Slide, edit the background, background
styles, slide titles, slide animation.
Objects and Animation
• Create Custom Animation Effects for Objects
1. Select Animation tab>Animations>Custom Animation.
2. Custom Animation Panel appears on the right hand side of the
current slide.
3. Select the object.
4. Click the Add Effect button and choose an animation style.
Objects and Animation
• Modify Animation Effects
1. Select Animation tab > Animations > Custom Animation
2. Custom Animation Panel appears on the right hand side of the
current slide.
3. Select Modify: Blinds Start – how to start animation. Direction –
direction of animation. Speed – Speed of animation.
Objects and Animation
• Create a Slide Transition
Slide transitions are the animation effects that occur between slides.
Speed of transition slide can also be controlled and sound can also be
added.
1. Select Animations tab > Transition to this slide.
2. Select the transition from the list.
3. Click on Transition Sound button to apply sound effect.
4. Click on Transition Speed button to adjust the speed.
5. Click on Apply to All the transition to all the slides.
Objects and Animation
• Change the Order of the Slides
1. Select View tab > Presentation Views group > Slide Sorter.
2. Click on slide, drag up and down to change the order.
Objects and Animation
• Slide Show
The Slide show tab of the ribbon contains many options for the slide
show. These options include:
 Preview the slide show -> from the beginning. -> from current slide.
 Set up the Slide show.
Set Up Slide Show
This option allows to set preferences for how the slide show will be presented.
The options include: Whether the show will run automatically or will be
presented by a speaker:
 The looping options.
 Narration options.
 Monitor resolutions.
 Record Narration.
When a record narration for the slides is to be added:
1. Click the Record Narration button.
2. Click Set Microphone Level to check the levels of audio input.
3. Click Ok to record the narration.
 Rehearse Timings
Use rehearse timings to rehearse the presentation to see whether it fits within a
time frame. On Slide Show tab > Set Up group > Rehearse Timings.
The Rehearsal toolbar appears. The presentation timing begins
• To set time to the presentation:
1. Select Next to move to the next slide.
2. Select Pause to temporarily stop recording of the time.
3. Select Pause to restart recording the time after pausing.
4. Select Repeat to restart recording the time for the current slide.
• When the time is set for the last slide, a message box displays the
total time for the presentation and then select either yes or no:
1. To keep the recorded slide timings select Yes.
2. To discard the recorded slide timings select No.
Slide Sorter view appears and displays the time of each slide in the
presentation.
• To Save the Presentation:
1. Click Save As on Office button.
2. Choose the folder where the file is to be saved.
3. Type the filename and then click Save button.
• Print a Presentation
1. Click Office button > Print
2. In the Print dialog box, click the arrow next to Print What
3. The options available are:
 Slides – print a slide in a page.
 Handouts – prints the number of slides specified by user in a page.
 Notes Page – prints the slides and the speaker notes.
 Outline View – prints the outline of the presentation.
Choose the option and click Ok to print.
Questions
1. What is Presentation? What are its uses?
2. What are different views options available in PowerPoint?
3. What is the difference between a presentation and a slide?
4. Write the steps to insert ClipArt in a slide.
5. Write steps to insert textbox and WordArt.
6. What is the difference between animation and transition?
7. Which is the default view to write and design the presentation.
8. What are thumbnails.
9. Which view displays a page layout of the notes and the slide.
10. Which view allows to sort, move, add and delete slides easily.
11. Which view displays the presentation from the beginning with animation.
12. Which feature lets you make changes to one slide such that the appear on all other slides.
13. Which option allows to set preferences for how the slide show will be presented.
14. What is slide transition.
15. What are the two methods of adding a textbox.
1) Which of the following should be used if all the slide in the presentation to have the
same “look”?
a) The slide layout option.
b) Add a slide option.
c) Outline view.
d) A presentation design template.
2) Special effects used to introduce slides in a presentation are called
a) Effects.
b) Custom animations.
c) Transitions.
d) Present animations.
3) How can you create a uniform appearance by adding a background image to all slides?
a) Create a template.
b) Edit the slide master.
c) Use the autocorrect wizard.
d) All of the above.
4) Which of the following section does not exist in a slide layout?
a) Titles.
b) Lists.
c) Charts.
d) Animations.
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5) The effect applied to display when slides changes in slide show view is
a) Slide Animation.
b) Custom Animation.
c) Custom Transition.
d) Slide Transition.