INTRODUCTION TO

PROJECT
MANAGEMENT
BUSI 3603
INTRODUCTI
ONS
• Tell us your name,
where you are from,
your educational
background or work
experience and your
expectations for this
class.
Unit Learning Outcomes

01 02 03 04
Upon successful distinguish and assess a project analyze the
completion of this list the major life cycle; and current drivers of
unit, students will characteristics of project
be able to a project, management,
program, and sign up on PM
portfolio; software, and add
their email to wiki
list.
 Understanding Projects

Key Characteristics:
• Temporary: Projects have a defined
beginning and end.

• Unique: Projects are distinct from

Definition: A project is a routine operations and involve novel
temporary endeavor endeavors.
undertaken to create a • Defined Objectives: Projects have
unique product, service, specific goals and deliverables to
or result. achieve.

• Resources: Projects require resources

such as time, money, and manpower.

• Cross-functional: Projects often involve

teams with diverse skill sets and
backgrounds.
Definition to Project Management

Project Management (PM) is the discipline of

planning, organizing, securing, and
managing resources to achieve specific
objectives within a specified timeframe and
budgetary constraints.
It involves the application of knowledge,
skills, tools, and techniques to project
activities to meet stakeholder requirements
and expectations.
 Key Terms and Concepts
Outcomes: This is
defined during the
project initiation
Portfolios: Portfolios phase and serve as
comprise multiple benchmarks for
programs and measuring the
Programs: projects managed as success and
Programs are a group to achieve effectiveness of the
collections of related organizational project.
projects managed in objectives.
a coordinated manner They are often
to achieve strategic They represent the expressed in terms of
objectives. entire set of projects quantifiable metrics
and programs or qualitative
undertaken by an descriptions that
organization. indicate the desired
state or condition
after the project is
completed.
Assessing a Project Life Cycle

Definition of Project Life Cycle:

A project life cycle refers to the series of phases

a project passes through from its initiation to its
closure. It helps in organizing the project into
manageable phases and provides a structured
approach to deliver project outcomes.
 Common Phases in a Project Life Cycle:

• Initiation: Identifying the project’s need, feasibility, and purpose. This phase
typically includes developing a project charter or proposal.
• Planning: Defining the scope, objectives, tasks, resources, and timelines. A key
output is the project management plan, which serves as a blueprint for project
execution.
• Execution: Carrying out the tasks defined in the project plan, managing teams,
communication, resources, and stakeholder engagement.
• Monitoring and Controlling: Continuously tracking the project's progress,
identifying risks, making adjustments, and ensuring the project stays on track to
meet goals.
• Closure: Formal completion of all project deliverables, handover to stakeholders,
and post-project evaluation for lessons learned.
 Key Factors to Consider in Assessing a
Project Life Cycle

• Alignment with Project Goals: Ensure each phase supports the

overall project objectives and contributes to successful outcomes.
• Stakeholder Engagement: Regularly assess stakeholder
involvement and satisfaction throughout each phase.
• Resource Allocation: Evaluate if resources (budget, team, time) are
effectively utilized during each phase.
• Risk Management: Identify risks and how they are mitigated in
different phases.
• Quality Control: Assess the mechanisms in place to ensure the
quality of outputs in each phase.
Current Drivers of
Project Management

• Globalization: Increasingly interconnected economies

require organizations to manage projects across geographic
boundaries.
• Technology: Advancements in technology drive the adoption
of digital tools and methodologies in project management.
• Market Competition: Organizations face pressure to deliver
products and services faster and more efficiently than their
competitors.
• Regulatory Compliance: Compliance with legal and
regulatory requirements necessitates effective project
management practices.
• Customer Expectations: Rising customer expectations
demand high-quality deliverables and timely project
completion.
CLICK UP
 Signing Up on PM Software

There are several project management software platforms that facilitate efficient project
tracking, collaboration, and execution.
Here’s a typical process to sign up on one, such as Asana, JIRA,Monday.com, or Trello:
1.Choose the PM software: Decide on the platform based on your needs (task tracking,
collaboration, budget management, etc.).
2.Visit the platform’s website: Go to the PM software's sign-up page (e.g.,
www.asana.com, www.monday.com).
3.Create an account: Sign up using your work email or through Google/Office 365.
4.Set up a project: After signing up, you’ll typically be prompted to set up your first project.
You can customize the project with tasks, deadlines, and team assignments.
5.Invite team members: You can add project participants by entering their email
addresses, allowing them to collaborate on tasks and timelines.
 CLASS
EXERCISE
Set up your click up account
Project Management
Wiki Page

• Create or join a project

management wiki page.
• Add your email to the list
of participants for
collaborative updates and
information sharing.
• A project management wiki
page is a collaborative
online space where project-
related information,
resources, and
documentation can be
shared and managed by
 Key Features of A PM WIKI

Collaborative Editing: Multiple users can contribute, edit, and update content
in real-time, fostering teamwork and communication.

Centralized Information: All project-related documents, plans, and updates are

stored in one place, making it easier to access and manage.

Version Control: Many wiki platforms track changes over time, allowing users
to see previous versions of pages and revert changes if necessary.

Structured Organization: Content can be organized into categories, making it

easy to navigate and find specific information.

Search Functionality: Users can quickly search for keywords or topics,

improving efficiency in locating information.
 Key Integration with Other Tools: Many wikis can integrate
with project management software, communication tools,
Features and other resources.
Benefits
of A PM • Enhanced Communication: Facilitates clearer
WIKI communication among team members and stakeholders
by providing a platform for discussions and updates.
• Knowledge Sharing: Serves as a repository for best
practices, lessons learned, and other valuable
knowledge that can benefit future projects.
• Transparency: Keeps all team members informed
about project status, changes, and decisions, promoting
accountability.
• Accessibility: Team members can access the wiki from
anywhere with an internet connection, which is
especially useful for remote teams.
CLASS ACTIVITY

Each group must

Let’s get into select two
groups and discuss members to give us
the importance of at least one
project benefits/importance
management. of project
management.
Importance of Project
Management
In today's dynamic and competitive business environment,
effective project management is essential for organizations to:
• Enhance efficiency and productivity.
• Minimize risks and uncertainties.
• Ensure alignment with strategic goals.
• Improve stakeholder satisfaction.
• Adapt to changing market conditions.
Any questions?
References

•Larson, E. W., & Gray, C. F.

(2021). Project management: The
managerial process (8th ed.).
McGraw-Hill Irwin.

•Project Management Institute.

(2021). A Guide to the Project
Management Body of
Knowledge (PMBOK® Guide 7th ed).
https://www.pmi.org/pmbok-guid
e-standards/foundational/pmbok
 Thank you
for coming
to class
have a great
week ahead!
 Academic
RESOURCES
Integrity and APA

APA Citations and References are required on any

externally sourced work and ideas that you used in
your assignment:

• APA:
Academic Writer Tutorial: Basics of Seventh Edition APA S
tyle – Overview

• APA in- text citations:

Academic Writer Tutorial: Basics of Seventh Edition APA S Source: Microsoft Power Point stock image

tyle - In-Text Citations

• APA reference list:

Academic Writer Tutorial: Basics of Seventh Edition APA S
tyle - Reference List Entries