Let’s Learn

About
Spreadsheets

Start
 Lesson Objective

• Should be able to learn the

overall layout of an Excel
sheet.
 Lesson Outcome

• Should be able to get an idea

about the overall structure of an
excel sheet and how to enter the
data into the sheet.
What is a Spreadsheet?
A spreadsheet is used for storing
information and data.
Calculations can be performed on
the data in a spreadsheet.
Microsoft Excel is the most common
spreadsheet application, although
there are other spreadsheets
available.
Parts of a Spreadsheet

This is a COLUMN.
Columns are labelled
with letters.
Parts of a Spreadsheet

This is a ROW
Rows are labelled
with numbers.
Parts of a Spreadsheet

This is a CELL
Each cell has a unique
CELL REFERENCE
Parts of a Spreadsheet

The CELL REFERENCE of this cell is

E4
Parts of a Spreadsheet

The cell that you are currently clicked in is called the ACTIVE CELL.
It has a thick black line around it.
Any text you type will go in this cell.
Parts of a Spreadsheet

A LABEL is a piece of TEXT that you add to a spreadsheet

to help describe the numbers.
Parts of a Spreadsheet

These are all LABELS.

Parts of a Spreadsheet

A VALUE is a NUMBER that you type into a spreadsheet.

It is a number that you already know.
Parts of a Spreadsheet

These are all VALUES.

 Cell
Referencing
Quiz

Start
 A B C D E F G H I
1
Put
2 Scooby in
3 cell B4

4
5
6
Check
7 Answer

8
9
10
 A B C D E F G H I
1
2 B4

3
4
5
6
Next
7 Questio
n
8
9
10
 A B C D E F G H I
1
Put Bart in
2 cell G9
3
4
5
6
Check
7 Answer

8
9
10
 A B C D E F G H I
1
2
3
4
5
6
G9 Next
7 Questio
n
8
9
10
 A B C D E F G H I
1
Put Bugs
2 in cell H6
3
4
5
6
Check
7 Answer

8
9
10
 A B C D E F G H I
1
2
3
H6
4
5
6
Next
7 Questio
n
8
9
10
 A B C D E F G H I
1
Put Homer
2 in cell C9
3
4
5
6
Check
7 Answer

8
9
10
 A B C D E F G H I
1
2
3
4
5
6
Next
7 C9 Questio
n
8
9
10
 A B C D E F G H I
1
Put Buzz
2 in cell I3
3
4
5
6
Check
7 Answer

8
9
10
 A B C D E F G H I
1
I3
2
3
4
5
6
7
8
9
10
 Using Formulae in Spreadsheets
A B C
1
2
3 5 6

Let’s add the numbers in cells A3 and B3

 Using Formulae in Spreadsheets
A B C
1
2
3 5 6 =

Let’s add the numbers in cells A3 and B3

All formulae start with an = sign
 Using Formulae in Spreadsheets
A B C
1
2
3 5 6 = A3

Let’s add the numbers in cells A3 and B3

All formulae start with an = sign
Then put the cell reference of the first cell
 Using Formulae in Spreadsheets
A B C
1
2
3 5 6 = A3 +

Let’s add the numbers in cells A3 and B3

All formulae start with an = sign
Then put the cell reference of the first cell
+
 Using Formulae in Spreadsheets
A B C
1
2
3 5 6 = A3 + B3

Let’s add the numbers in cells A3 and B3

All formulae start with an = sign
Then put the cell reference of the first cell
+
The cell reference of the second cell
 Using Formulae in Spreadsheets
A B C
1
2
3 5 6 11

The correct answer will now be displayed when you

press ENTER
 Using Formulae in Spreadsheets
A B C
1
2
3 5
10 6 11

If you change one of the numbers used in the

calculation
 Using Formulae in Spreadsheets
A B C
1
2
3 5
10 6 11
16

If you change one of the numbers used in the

calculation
The answer is automatically updated
Using Formulae in Spreadsheets

Sum Symbol Used in a Example

Spreadsheet

Adding + = A1 + B2
Using Formulae in Spreadsheets

Sum Symbol Used in a Example

Spreadsheet

Adding + = A1 + B2
Subtracting - = A1 – B2
Using Formulae in Spreadsheets

Sum Symbol Used in a Example

Spreadsheet

Adding + = A1 + B2
Subtracting - = A1 – B2
Multiplying * (star) = A1 * B2
Using Formulae in Spreadsheets

Sum Symbol Used in a Example

Spreadsheet

Adding + = A1 + B2
Subtracting - = A1 – B2
Multiplying * (star) = A1 * B2
Dividing / = A1 / B2
 Quiz on
Formulae

Start
 A B C D
1
2
3
4 12 8 =a4+b4
5
6
Create the formula to ADD the two numbers in the spreadsheet and
put the answer in cell C4

/ - + = * Check
B3 A1 B3 A4 C4 D6 B4 B5 Answer
 A B C D
1
2
A4 B4
3 +
4 12 8 =A4+B4
5
6
Drag the correct symbols and cell references onto the spreadsheet.
Create the formula to ADD the two numbers in the spreadsheet and
put the answer in cell C4
/ - + = * Next
Questi
B3 A1 B3 A4 C4 D6 B4 B5 on
 A B C D
1
2 20
3
4 15
5 =a2+c4
6

Create the formula to ADD the two numbers in the spreadsheet and
put the answer in cell D5
/ =- + * Check
B3 A2 D5 A4 C4 D6 B4 D6 Answer
 A B C D
A2
1
2 20
+
3 C4

4 15
5 =A2+C4
6

Create the formula to ADD the two numbers in the spreadsheet and
put the answer in cell D5
/ - + = * Next
Questi
B3 A2 D5 A4 C4 D6 B4 D6 on
 A B C D
1
2 100
3
4 10
5
6 =b2-d4
Create the formula to SUBTRACT the lowest number in the
spreadsheet from the higher number and put the answer in cell A6

/ - + = * Check
B2 A2 D5 A4 D4 D6 B4 A6 Answer
 A B C D
B2
1
2 100
3 -
4 10
5
D4
6 =B2-D4
Create the formula to SUBTRACT the lowest number in the
spreadsheet from the higher number and put the answer in cell A6

/ - + = * Next
Questi
B2 A2 D5 A4 D4 D6 B4 A6 on
 A B C D
1
2
3 23
4 10
5
6
Create the formula to MULTIPLY the two numbers in the spreadsheet
and put the answer in cell D6

/ - + = * Check
B2 A2 A3 A4 D4 D6 C4 A6 Answer
 A B C D
1
A3
2
*
3 23 C4

4 10
5
6 =A3*C4
Create the formula to MULTIPLY the two numbers in the spreadsheet
and put the answer in cell D6

/ - + = * Next
Questi
B2 A2 A3 A4 D4 D6 C4 A6 on
 A B C D
1 30
2 10
3
4
5
6

Create the formula to DIVIDE the number in A1 by the number in B2.

Put the answer in cell C3
/ - + = * Check
B2 A1 A3 A4 D4 D6 C3 A6 Answer
 A1 A B C D
1 30 B2
/
2 10
3 =A1/B2
4
5
6
Create the formula to DIVIDE the number in A1 by the number in B2.
Put the answer in cell C3

/ - + = * Next
Questi
B2 A1 A3 A4 D4 D6 C3 A6 on
 A B C D
1
2
3 5
4 6
5 7
6
Create the formula to ADD all the numbers in the spreadsheet. Put the
answer in cell D1

/ - + = * + Check
B2 B3 A3 A4 C4 D6 D5 D1 Answer
 A B C D
1 =B3+C4+D5
B3
2
C4
3 5 +
4 6 +
5 7
6 D5
Create the formula to ADD all the numbers in the spreadsheet. Put the
answer in cell D1

/ - + = * +
B2 B3 A3 A4 C4 D6 D5 D1
Quiz Complete