Time

Management
Presented by
Doctor /Nazik Ibrahim Abdelrhaman
Consultant of family medicine MD-
SMSB
Associated professor Alzaiem
Alazhari University
Time Management

What we’ll be covering:

advantages to good time management
assess your time management skills
create your ultimate schedule
making to-do lists
 Time Management
 Why is time management important?
 one of the most important skills for
college students in being able to
accomplish your goals depends, in
part, on your ability to make the
most efficient use of the time that
you have good time management
skills can actually save you time
 Time Management Tips
 Monitor your time
 If you feel like you don’t have enough
time, spend a few days monitoring
your time to see exactly how it is
spent.
 Time Management Tips
 Make a daily to-do list
Steps to making to-do lists
 Write a list of activities that you want
or need to accomplish today
 Remember to prioritize and list the
most important tasks first
 Check to see if there are any
activities that you can accomplish at
the same time
Steps to making to-do lists
 Write down how long you anticipate
it will take you to get the task done
 Write down when you will start each
activity
Making to-do lists: Know your
options
 Use a planner
 a planner can be an effective and easy way to
help you organize your time
 look at a number of different kinds of planners
before you select one- some will help you more
than others
 choose one that is easy to carry with you
 commit to checking/updating it daily
 try to include your daily to-do list in your
planner
Practice making a to-do list
 Think of the things that you would
like to accomplish for tomorrow
 Use the steps we discussed as a
guide in creating your list
 Time Management Tips
 Use a planner
 a planner can be an effective and easy
way to help you organize your time
 look at a number of different kinds of
planners before you select one- some
will help you more than others
 choose one that is easy to carry with
you
 commit to checking/updating it daily
 try to include your daily to-do list in your
plan
 Time Management Tips
 Make a long-term calendar
Make a long-term calendar
 write in important dates like exams and
due dates
 post it where you can see it, like by the
phone or on the refrigerator
 Time Management Tips
 be flexible
 Always leave some free-time for
some last-minute additions
 Time Management Tips
 Avoid marathon study sessions
 a couple of hours each day will help you
to remember more than eight hours at
once
 scheduling study time will help you to
avoid procrastination and reduce stress
 schedule study time over 5-7 days
instead of packing it all into one or two
days
 Time Management Tips
 Use waiting time
 Waiting time is any time you spend
between meetings, classes, events, etc.
 How to effectively use ‘wait
time’
 One of the best ways to get more out
of your day is to use ‘waiting’ time
 Create a list of 5 things that you can
do in 10 minutes
 Create a list of 5 things that you can
do in 20 minutes
 Time Management Tips
 Learn to say ‘no’
 Examples of good ways to say “no”
 Instead of: “I really should study”, say
“You caught me in the middle of
something important, I’ll call you later.”
 “I can’t go the movies tonight, but I can
go on Saturday.”
 “Before I say yes, let me check my
planner and get back to you.”
 Understanding
procrastination
 When do you procrastinate?
 low interest or motivation
 large tasks
 What happens when you procrastinate
 increase stress
 poorer performance
 Reducing procrastination
 Break tasks into smaller, more manageable
tasks
 for example, writing a paper can be broken
down into getting references, reading
reference, writing an outline, creating a
rough draft and completing the final copy
 When given an assignment, do some work
on it right away
 Spend some time studying each day
 Reward yourself along the way
 The Ultimate Schedule
 First, block off time for your FIXED
activities
 Prayer
 class
 work
 meetings
 The Ultimate Schedule
 Second, block off time for your
RITUAL activities
 meals
 travel/commute
 sleep
 grooming
 The Ultimate Schedule
 Third, block off time for your
PRIORITY activities
 studying
 try to schedule 2 hours of study time
for each hour spent in class
 exercising
 The Ultimate Schedule
 Your FREE time is the time that
remains, use it for:
 watching television
 shopping
 Socializing
 Summary
 As time management skills develop,
your stress and anxiety levels will go
down and productivity will go up
Time management tools which
include day planners, to-do lists,
weekly and long-term calendars will
increase organization and help
eliminate procrastination
 Apply what you’ve learned
 Using the steps for creating the Ultimate
Schedule, design your ultimate schedule

University Learning Center University of Arizona

Assignment
Saturday
Sunday
Monday
Tuesday
Wednesd
ay
Thursday
Friday