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Week 3 Covering

The document outlines the requirements for covering documents such as emails, transmittals, and memos for assignments. It specifies the format for Assignment 1, including the structure of the email and the letter, emphasizing the importance of conciseness and proper conventions. Additionally, it highlights the teaching aspect of the assignment, noting the consequences of not adhering to guidelines.

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Arsham Moayedi
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© © All Rights Reserved
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Download as PPTX, PDF, TXT or read online on Scribd
1 views

Week 3 Covering

The document outlines the requirements for covering documents such as emails, transmittals, and memos for assignments. It specifies the format for Assignment 1, including the structure of the email and the letter, emphasizing the importance of conciseness and proper conventions. Additionally, it highlights the teaching aspect of the assignment, noting the consequences of not adhering to guidelines.

Uploaded by

Arsham Moayedi
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Covering Documents

Transmittals, Memos, Emails


Covering Documents
• Assignment 1 Email “covers” the letter
• Assignment 2 none: the Email Proposal is the whole document: first
introductory sentences/paragraph introduce the proposal
• Assignment 3 Transmittal: “releases” the Internal Formal Report
(introduces + briefly explains the topic, issue, and recommendations)
• Transmittals are generally a fraction of the length of the documents they
cover
• Email with “attachment”
• Submit Assignment 1 as a single Word file (not a
PDF)
• In the message to Arshdeep state that you have “attached”
the revised letter to Mr. Morley, but (in reality) create a
Assignment page break between the message to Arshdeep and Mr.
Morley
1 • i.e.,
• Page 1: message to Arshdeep
• Beak (ctrl + enter)
• Page 2: letter to Mr. Morley
• Email with “attachment”
• All emails explain the attachment: subject, reason, and
notable element(s)
• This email is more extensive than most covering
documents
• Notable elements discussed at length
• Longer than the document it covers

Assignment • Teaching tool


• Why?
1 • Boss delegated but subordinate did not apply
proper conventions (global deficiency = F)
• When bosses have to re-write your work = not
good!
• Direct Pattern – see other slide show
Assignment 1 – format as an email
model p. 344, but you can omit the ribbon at the top, as I have
below
• To
• C.c.
• Subject
Format

• Email to Arshdeep
• Try to keep to one page (single space like an
email)
• Most of the 750 words
• Edit for concision
• Letter to Mr. Morley
• “Attachment” (in reality, submit a single file
with a page break between the two
documents)
• Must not exceed one page
• Much shorter
• Single space
• 3 paragraphs

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