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A database is a structured way to store information, arranged in order, with examples including address books and encyclopedias. Advantages of computer databases include quick data searches, easy editing, and reduced physical storage needs. Databases consist of fields containing specific information types, such as text, numbers, and dates, with defined formats for each field type.

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14 views

best rtf

A database is a structured way to store information, arranged in order, with examples including address books and encyclopedias. Advantages of computer databases include quick data searches, easy editing, and reduced physical storage needs. Databases consist of fields containing specific information types, such as text, numbers, and dates, with defined formats for each field type.

Uploaded by

vihaanshekar1710
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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What is a database?

Stores information …
 in a structured way.
 It is arranged in order.
Examples of databases

Address book
 Encyclopaedia
 Telephone directory
 Dictionary
All contain information that is arranged in order.
Advantages of using a computer database

Search the data very quickly


 Sort quickly into any order
 Easy to edit the data
 Can print out as many copies as you want
 Can attach data to an email and send to someone
 Can use it in mail merge letters
 Takes up less space than lots of paper records
Fields

Fields contain items of information, such as:


 First name
 Surname
 Date of birth
 Tutor group
 Telephone number
Field types

Text fields
 for letters, words and numbers
 Number fields
 for numbers only
 Date files
 for dates
Field Formats

Text fields
 must give the maximum number of characters
Date fields
 can be set for:
 short dates – 13/01/02
 medium dates – 13 Jan 02
 long dates – 13 January 2002

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