Presentation

Topic
Report Writing
SUBJECT - BUSINESS COMMUNICATION
DEPARTMENT - MBA
SEMESTER - 1ST
PRESENT BY:-
DEEP RAJ
ANKUR MOHAN
AYUS RAJ
NAZISH ANSARI
SUMIT KUMAR MAHTO
 CONTENTS
Why Report Writing Matters

Key Elements

Types of Reports

Format of Report

How to Write a Report

Effective Use of Data and Visuals

Polishing Your Report

 What is Report Writing

• Report writing is common in a number of disciplines. A report is a

specific form of writing, written concisely and clearly and typically
organized around identifying and examining issues, events, or
findings from a research investigation.

• Report writing in business communication refers to the process of

creating formal documents that convey information, analysis, findings,
and recommendations to assist decision-making within an
organization.
 Why Report Writing Matters

Concise Data-Driven Insights Problem-

Solving
Communication

Reports convey complex information Reports present data-driven findings Reports can highlight
problems, provide
clearly and concisely, making it and analysis, supporting informed solutions, and
recommend next steps
accessible to a wide audience. decision-making. for
improvement.
 Key Elements of a Well-Structured
Report

Executive Summary Introduction

A brief overview of the report's key Provides context, defines the
scope, findings recommendations. and outlines the
report's objectives.

Methodology Findings
Explains the methods used to collect and Presents the results of the
research or analyze data. analysis.

Conclusion
Recommendations
Summarizes key findings and provides Suggests actions or solutions
based on insights-based findings. the on the data.
 Types of Reports
1) Annual Reports:
These comprehensive documents provide a detailed
overview of an organization's activities, performance, and
financial health over a year. They are typically directed
towards stakeholders, shareholders, and the public.
2) Weekly Reports:
These recurring updates are geared towards summarizing
weekly activities, progress, and milestones, offering a
snapshot of ongoing projects and goals.
3) Academic Reports:
Common in educational settings, academic Reports
involve students exploring specific subjects, experiments,
or research. They are essential for assessing and
documenting learning and research outcomes.
4) Research Reports:
Research Reports delve into in-depth investigations,
studies, or experiments, presenting findings, analyses,
and conclusions based on extensive research. These
Reports are instrumental in the academic, scientific, and
business realms.
5) Sales and marketing Reports:
These Reports track and analyze sales performance,
strategies, and customer trends, helping businesses
refine their marketing efforts and enhance sales
growth.

6) Project Reports:
Project Reports provide a comprehensive account of
project progress, including goals, strategies,
achievements, and challenges. They are invaluable for
project management and accountability.

7) Newspaper Reports:
Newspaper Reports are journalistic pieces that convey
news, events, or stories to the public. They adhere to a
specific format and style designed for mass
consumption.

8) Magazine Reports:
Tailored for a more niche audience, magazine Reports
explore topics in greater depth and often combine text
 Format of Report
1)Title page:
The title page contains vital details such as the Report's title, the
author's name, the date of submission, and other pertinent
information.

2) Table of contents:
The table contains the principal sections and subsections within
the Report, along with their corresponding page numbers,
facilitating easy navigation.

3) Executive summary:
An executive summary provides a brief overview of the Report,
highlighting the key conclusions and recommendations that
emerge from the Report's content.

4) Introduction:
The introduction furnishes background information concerning
the subject or issue, elucidates the Report's purpose and scope,
and outlines the methodology employed in its preparation.
5) Main body:
This section serves as the core of the Report, presenting most
of the information. Typically, it is divided into several sections
and sub-sections. Within the main body, you can anticipate
encountering data, analysis, and discussions about the subject
or issue at hand.

6) Conclusion:
The conclusion section encapsulates the primary findings of
the Report and furnishes conclusions or recommendations in
response to the gathered information and analysis.

7) References:
The references section compiles a list of all the sources cited
in the Report, adhering to a specific citation style, such as APA,
MLA, or Chicago.

8) Appendices:
Appendices contain supplementary materials, such as charts,
tables, graphs, or additional supporting data, which enhance
the reader's understanding of the Report's content.
How to Write a Report in a Professional
Way

1 Plan
Clearly define your purpose, audience, and scope.

2 Research
Gather relevant data, information, and supporting evidence.
3
Organize
Structure your report logically with clear headings and subheadings.
4
Write
Craft clear, concise, and objective language.
5
Edit
Review and refine your report for clarity, conciseness, and accuracy.
6
Proofread
Thoroughly check for grammar, spelling, and punctuation errors.
Effective Use of Data and
Visuals

Data Presentation
Use tables, charts, and graphs to
1 present data visually.

Visual Aids
2 Incorporate images, diagrams,
and infographics to enhance
understanding.

Data Interpretation
3 Analyze data and draw
meaningful conclusions.
Polishing Your Report: Tips for Editing and
Proofreading

Clarity
1 Ensure your language is easy to understand.

2 Conciseness
Avoid unnecessary words and phrases.

3 Accuracy
Double-check facts and figures.

4 Objectivity
Maintain a neutral and unbiased tone.

5 Consistency
 Conclusion
 Acquiring the skill of Report Writing is valuable for individuals
in various aspects of life.
 Report Writing is a demanding and comprehensive endeavor
that necessitates a diverse skill set, including proficiency in
writing, research, design, presentation, and organization.
 These reports can serve various purposes, including
informing, analyzing, or persuading a targeted audience.
 We hope our blog has answered your queries on what Report
Writing Format is as its proficiency is universally beneficial for

personal and professional growth.

THANK

YOU