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Conducting a Meeting

The document provides strategies for conducting effective meetings, emphasizing preparation, focused discussions, and proper follow-up. Key elements include defining the meeting's purpose, setting an agenda, engaging participants, and summarizing decisions at the end. Overall, successful meetings enhance teamwork, productivity, and decision-making.

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mukeebdar
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8 views12 pages

Conducting a Meeting

The document provides strategies for conducting effective meetings, emphasizing preparation, focused discussions, and proper follow-up. Key elements include defining the meeting's purpose, setting an agenda, engaging participants, and summarizing decisions at the end. Overall, successful meetings enhance teamwork, productivity, and decision-making.

Uploaded by

mukeebdar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Conducting

a Meeting
Effectively
Strategies for Effective
Communication
This presentation covers:
Preparing for the Conducting the
meeting meeting
01 Setting the Stage for a 02 Leading a Focused and
Productive Discussion Effective Discussion

Handling Concluding the


03 challenges
Navigating Obstacles
04 Meeting
Wrapping Up and
with Confidence Ensuring Continued
Progress
Preparing for
the Meeting
Setting the Stage for a
Productive Discussion
● Define the Purpose – Clearly
identify the meeting’s objective.

● Set an Agenda – List key topics,


time allocations, and order of
discussion.

● Select Participants – Invite


only necessary attendees to
keep discussions focused.

● Choose a Suitable Time &


Place – Ensure accessibility and
convenience

● Distribute Materials in
Advance – Share agendas,
reports, or documents before the
meeting.
Conducting the
Meeting
Leading a Focused and Effective Discussion
● Start on Time – Respect
participants’ schedules.

● Establish Ground Rules –


Encourage respect, turn-taking,
and staying on topic.

● Engage Participants – Ask for


input, encourage discussion, and
ensure everyone is heard.

● Stick to the Agenda – Keep


discussions focused and avoid
unnecessary diversions.

● Use Clear Communication –


Summarize key points and clarify
doubts effectively.
Handling
Challenges
Navigating Obstacles with
Confidence
Handling Challenges
Such as:

Managing Encouraging Handling Keeping


Dominant Silent Conflicts & Discussions on
Speakers Participants Debates Track
Stay neutral, mediate Steer conversations
Politely redirect the Ask for their opinions calmly, and find
discussion to others directly back to the agenda
common ground when necessary
Concluding the
Meeting
Wrapping Up and Ensuring Continued Progress
Concluding the Meeting
01 02
Summarize Key Assign
Point Responsibilities
Recap decisions and Clearly define tasks
action items. and deadlines.

03 04
Set Follow-Up End on Time
Actions Conclude promptly to
Plan next steps and respect everyone’s
future meetings if time.
needed.
Conclusion
Effective meetings require clear goals,
structured discussions, and proper follow-ups.

A well-conducted meeting leads to better


teamwork, productivity, and decision-making.

"A successful meeting is one that saves time


and achieves results."
Thanks!
Do you have any questions?

Credits : Ahmed, Owais,


Feels like a solo mission

Zaid

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