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Empowerment Technology Lesson 8

The document provides an overview of Microsoft Excel functions and features, including SUM, AVERAGE, COUNT, IF, CONCATENATE, MAX, MIN, conditional formatting, text to columns, data validation, and graph preparation. Each function is explained with its basic format and usage examples. Additionally, it outlines steps for applying various features to enhance data management and visualization.

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13 views

Empowerment Technology Lesson 8

The document provides an overview of Microsoft Excel functions and features, including SUM, AVERAGE, COUNT, IF, CONCATENATE, MAX, MIN, conditional formatting, text to columns, data validation, and graph preparation. Each function is explained with its basic format and usage examples. Additionally, it outlines steps for applying various features to enhance data management and visualization.

Uploaded by

eggpiez007
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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MICROSOFT EXCEL

FORMULAS AND
FUNCTIONS
P R E P A R E D B Y: J E N L E S T E R B . L U M I D A O
MICROSOFT
EXCEL
 In today’s globalized
world, the world’s
most valuable
resources are data and
information.
 Data must be properly
MICROSOFT EXCEL
FORMULAS AND
FUNCTION
3
SUM () FUNCTION
Allows to sum the numerical
data in any number of columns
or rows by selecting them or
typing them in.
The basic format for this
function is 4
SUMIF () FUNCTION
Used to summate the values of cell
range that meet the criteria that have
been specified.
In SUMIF Function, the total to be
summed up are the values of cell that
have been specified while, SUM function
will only summate the values from all 5
SUMIF () FUNCTION
Range Contains values and from
which values will be checked
against the criteria.

Criteria/Criterion Value which will define which


cells will be summed up.

Sum_range This is the range of cells to be


summed up.
6
SUMIF () FUNCTION
The basic format of SUMIF function is
=SUMIF(range,criteria,sum_range) .

7
AVERAGE() FUNCTION
Allows user to get the average
of all the numbers in chosen
cells.
=AVERAGE(range to be
averaged)
8
AVERAGE() FUNCTION
• For example: one chooses 4 cells and
only 3 cells have actual numbers, the
divisor which will be used in computing
the average is 3 instead of 4.
• In this case, if a cell value is zero (0),
zero must be entered instead leaving the 9
COUNT()
FUNCTION
Use to count the number of chosen
cells that have a number value in
them.
Useful in determining if there are
missing data or values.
The basic format for this function is10
IF() FUNCTION
Users achieve a particular
value if the condition has been
satisfied or TRUE, or if the
condition has not been satisfied
or FALSE.
=IF(CONDITION,RESULT IF 11
CONCATENATE()
FUNCTION
This function combines two or
more text strings
In other words, this function
combines the values from two or
more cells into another cell.
=CONCATENATE(text1,text2,text3) 12
MAX() AND MIN()
MAX Function used to search for
the highest value in array.
MIN Function used to search for
the lowest value in an array.
=MIN(range)
=MAX(range) 13
USEFUL MICROSOFT
EXCEL FEATURES

14
CONDITIONAL FORMATTING
This features enables users to
emphasize certain cells with
formatting they want.

15
STEPS IN ADDING CONDITIONAL FORMATTING
 Select the cell range.
In Home tab, click conditional formatting.
Hover above Highlight Cell Rules and click
Less Than.
Type 2000 and select formatting style.
Click OK. 16
TEXT TO COLUMNS
 Feature may be considered as
the opposite of concatenate
function.
This feature is use to separate
contents of one column to two
or more columns. 17
STEPS IN USING TEXT TO COLUMNS FEATURE
 Select the cell range.
In Data tab, click Text columns.
Choose, Delimited since we will use specific values or
characters as delimiters. Click Next.
Choose Comma since our column contains comma. Click
Next.
Click General
18
DATA VALIDATION
 Feature which limits what particular
value can be entered in a cell.
This will make sure that the value
entered in a specific cells is
reasonable.
Ex. The value set for minimum age 19
STEPS IN USING ADDING DATA VALIDATION
 Select the cell range.
In Data tab, click data validation
In setting tab:
Choose’ ’whole number’’ in allow criteria.
Choose ‘’ greater than or equal to’’ in Data Criteria.
Enter 18 in the minimum criteria.
Click okay. 20
GRAPHS
Are used to give users graphical
representation of what is in the
spreadsheet.
Make it easy for readers to
visualize and understand data in
the spreadsheet. 21
STEPS IN PREPARING GRAPHS
 Select the cell range.
In insert tab, click columns and the first 2D column.
There can be other types of graphs that can be
selected here.
Click Okay.

22
THANK YOU

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