Scribd
Upload
25 views

Chapter 8 Store Management

Stores management is a key aspect of materials management focused on the physical storage of goods, ensuring an uninterrupted supply while preventing overstocking and minimizing costs. It encompasses various functions such as receipt, storage, retrieval, issuance, and record-keeping, and can be organized as centralized or decentralized systems. The effectiveness of store management relies on proper organization, control, and coordination within the overall materials management framework.

Uploaded by

lizardoadrianna
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
25 views

Chapter 8 Store Management

Stores management is a key aspect of materials management focused on the physical storage of goods, ensuring an uninterrupted supply while preventing overstocking and minimizing costs. It encompasses various functions such as receipt, storage, retrieval, issuance, and record-keeping, and can be organized as centralized or decentralized systems. The effectiveness of store management relies on proper organization, control, and coordination within the overall materials management framework.

Uploaded by

lizardoadrianna
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 18

STORE

MANAGEMEN
Stores management is part of the
overall function of materials management. In order,
therefore, to understand the function of the former it
is desirable to have a clear understanding of what
materials management stands for.
According to Alford and Beatty “storekeeping is
that aspect of material control concerned with the physical
storage of goods.” In other words, storekeeping relates to art of
preserving raw materials, work-in-progress and finished goods in
the stores.
Warehouse or Storehouse is a building provided for
preserving materials, stores and finished goods. The
in-charge of store is called store manager.
The organisation of the store department or
section depends upon the size and layout of the
warehouse or factory, nature of the materials stored
and frequency of purchases and issue of materials.
Objectives of store management:
Following are the main objectives of an efficient
system of storekeeping:
 1. To ensure uninterrupted supply of materials and
stores without delay to various production and
service departments of the organisation.
 2. To prevent overstocking and understocking of
materials,
 3. To protect materials from pilferage, theft fire and
other risks.
 4. To minimise the storage costs.
Functions of Store
Management:
1.Receipt
2.Storage
3.Retrieval
4.Issuance
5.Records
6.Housekeeping
7.Control
8.Surplus management
9.Verification & packaging
10.Interaction & coordination
a)Receipt: Receipt is the process of checking and
accepting, from all sources (vendors, production
units, repair units etc.), all materials and parts which
are used in the organisation.
These includes supplies for manufacturing or
operating processes, plant maintenance, offices and
capital installations.
b) Storage : The store room should be located at a
convenient and appropriate place. It should have
ample facilities to store the materials properly viz.
bins, racks and shelves etc.
There can be a single store room in case of a
small organisation, but a large scale concern can
have different or multiple stock rooms in addition to
general or main store.
 The separate stockrooms may be used for different
classes of inventories. The material should be
stored in such a manner as to protect it against the
c)Retrival: Retrival helps to easy accessibility to
materials and ensures optimum space utilization.
Materials can be retrived with ease.
d) Issue:The materials should be issued to
respective departments on receiving duly authorised
requisition slips. It satisfies the demand of consuming
departments by proper issue of inventories on
receving the requisition.
e)Records: Various records are used in the stores.
 Bin cards: These cards are very simple, giving thedescription of
the item including the code no., the unit of issues, the quantity of
the item, etc.
 Stock cards: These are kept in the stores office. There are
various kinds of stock cards- Showing the quantity only,
Showing the quantities and unit price, Showing the quantities,
unit price, value of stock, value of the balance
in stock.
f)Housekeeping: The space is kept neat and clean
so that material handling, preservation, storage,issue
and
receipt is done satisfactorily.
g)Surplus stock: A surplus is the amount of an
asset or resource that exceeds the portion that is
utilized. A surplus is used to describe many excess
assets including income, profits, capital and goods.
Scrap and surplus disposal management is a function
of stores.
h)Verification & packaging: physical verification
and purchase
initiation to avoid stock-outs.
Packaging : Materials dispatched to customers from
the finished goods store or from one store to another
at different location require to be packed. Materials
required packing according to their nature and this
may vary from heavy wooden crates to ordinary
paper cartons.
i) Co-ordination and interaction:
Coordination and interaction is used to interface with
production and inspection department.
Types of stores: Stores may be centralised or
decentralised.

1)Centralised: Centralised storage means a


single store for the whole organisation.
 Centralised storekeeping ensures better layout and
control of stores, economical use of storage space,
lesser staff, saving in storage costs and
appointment of experts for handling storage
problems.It further ensures continuous stock
checking.
Drawbacks: It leads to higher cost of materials
big stores.

2)Decentralized: Decentralized storage means


independent small stores attached to various
departments.
 Decentralised stores involve lesser costs and time
in moving bulky materials to distant departments
and are helpful in avoiding overcrowding in central
store.
Drawbacks: uniformity in storage policy of goods
cannot be achieved under decentralised
storekeeping, more staff is needed and experts may
not be appointed.
 centralization or Decentralization then is a matter

of convenience. However, one basic organizational

feature must be observed.

 The entire Stores setup should be under the unified

control of one department with Senior Controller of

Stores in charge, in order to efficiently achieve the

objectives of the function of stores.


Types of Stores:
Stores fall into broadly two categories contingent on
the following considerations:
1)Functional: depending on the use to which the
material is put – chemical, tools, raw materials stores,
etc.
 Eg: Raw material store, Production Store, General Store, Tools
Store,SalvageStore,PackingStore,SpareStore,
Receipt Store,Quarantine Store, Finished Goods Store.
2)Physical: depending on its size and location –
centralstores, sub-stores, sites stores, etc.
 Eg:Central Store, Sub-store, Departmental Store, Group Store,
Site Store, Transit Store
 THANK YOU

You might also like