SUMMER INTERNSHIP

PROGRAM
Company: Delhi–Baroda Roadlines
Name: Patel Harshkumar Hareshbhai
Enrollment no.: 2208231027
2

AGENDA
o ABOUT THE INDUSTRY

o ABOUT THE COMPANY

o SWOT ANALYSIS

o KEY RESPONSIBILITIES

o WEEK-WISE WORK

o SKILLS

o SUGGESTIONS
 ABOUT THE INDUSTRY
Introduction of activities:-
• There are some activities are part of accounting and financial management operations in a business. Here’s there are
activities:
I. TDS Entry (Tax Deducted at Source):-
 Part of compliance and taxation.
 Ensures the company deducts taxes at the source on payments like salaries, vendor payments, or interest and records
them properly.

II. Freight Entry:-

 Related to logistics and transportation costs.
 Includes recording shipping charges, payments to freight service providers, Could be part of the cost of goods sold
(COGS) and accounting for these costs in the financial books .
4

III. Salary Entry :-

 Recording payroll transactions, including employee salaries, deductions (e.g., PF, ESI), and net pay.
 Helps track employee costs and comply with statutory requirements.

IV. TCS Entry (Tax Collected at Source):-

 Recording tax collected at the source on specific goods or services, as mandated by the government.
 Usually applicable to sellers collecting tax from buyers.

V. Invoice Generation:-
 Creating and recording invoices for sales or services rendered.
 Critical for revenue recognition and maintaining receivables.

VI. Payments:-
 Encompasses vendor payments, utility bills, salaries, and other business expenses.
 Includes bank reconciliation and tracking of accounts payable.
 Recording payments made to clear outstanding dues.
 A B O U T T H E C O M PA N Y
• DBRL:-
 The Delhi Baroda Roadlines (DBRL), also commonly referred to as the Delhi Baroda Transportation Company
(DBTC), is a prominent player in India's transportation and logistics sector. Established several decades ago, the
company has built a strong reputation for reliable and efficient goods transportation services across the country.

 There are some features of the company summarize as below:-

 Specialized in Goods Transport
 Extensive Network
 Fleet of Vehicles
 Focus on Timely Delivery
 Value-Added Services
 Customer-Centric Approach
6

Financial operations or works provides the company:-

 Financial accounting,
 Daily transactions recorded in Tally software,
 TDS / TCS entries,
 Freight income calculation,
 Salary paid entries,
 Online transactions,
 Invoice making,

 Taxation Entries:-

 CGST tax paying,

 SGST tax paying
7
S W O T A N A LY S I S -
STRENGTHS & WEAKNESSES

STRENGTHS WEAKNESSES
1. Industry Exposure 1. Limited Scope
2. Practical Learning 2. Routine Work
3. Skill Development 3. Short Duration
4. Networking 4. Dependency on Mentors
5. Structured Environment
 S W O T A N A LY S I S -
8

O P P O R T U N I T I E S & T H R E AT S

OPPORTUNITIES THREATS
1. Technological Adaptation 1. Economic Fluctuations
2. Cross-Departmental 2. Competitive Environment
Knowledge
3. Automation
3. Sustainability Trends
4. Work-Life Balance
4. Career Progression
5. Industry Relevance
 KEY RESPONSIBILITIES

How GST works in company :-

 GST (Goods and Services Tax) entries in a transport company typically involve compliance
with GST rules related to the transportation of goods or passengers. These entries ensure
accurate accounting and filing for GST returns. Here’s an overview of common GST-related
entries for a transport company:
 i. Income from Transport Services
 ii. Reverse Charge Mechanism (RCM)
 iii. GST on Vehicle Maintenance/Other Expenses
 iv. Advance Received for Transport Services
 v. GST Filing Adjustments
 CONTD.

i. GST on Income from Transport Services (Supply of Services):-

 When a transportation company provides transport services, it is required to collect GST on the freight
charges or transport service fee.
ii. GST on Purchase of Fuel, Vehicle Maintenance, and Other Supplies :-
 The company is eligible to claim Input Tax Credit (ITC) on any GST paid on goods or services related
to the business, such as fuel, vehicle maintenance, etc.
iii. GST on Vehicle Purchase (Capital Goods):-
 If the transportation company purchases vehicles for its business, the GST paid on such capital goods
is also eligible for Input Tax Credit.
iv. GST on Lease of Vehicles (if applicable):-
 If the company is leasing vehicles, the GST paid on the lease amount is eligible for Input Tax Credit.
11
Payment Banking :-

 Payment banking for a transport company involves integrating financial transactions and banking
services to facilitate smooth and secure payment processes. Here's how it typically works:
I. Collection of Payments:-
 Digital Payments
 Cash on Delivery (COD)
II. Payment Gateways :-
 Transport companies can use a payment gateway for online bookings or payment collection. Common
gateways include Razorpay, PayU, or Paytm.
III. Banking Services :-
 Current Accounts
 Corporate Banking Solutions
 Overdraft Facilities
IV. Driver/Operator Payments :-
 Integrate with mobile banking or wallets to pay drivers and operators in real-time.
 Use prepaid cards or fuel cards for operational expenses.
12
Bills Accounting :-
 In a transportation company, accounting for bills involves managing various revenue and expense
categories, as well as ensuring proper documentation and record-keeping. Here's a breakdown of how
transportation companies typically handle bills:-
I. Revenue Recognition :-
 Freight Charges
 Bill of Lading
 Customer Invoices
II. Expense Tracking :-
 Fuel Costs
 Vehicle Maintenance
 Driver Salaries and Wages
 Tolls, Taxes, and Permits
III. Billing Process :-
 Rate Agreements
 Tracking and Billing Software
IV. Tax Considerations :-
 Sales Tax
 Fuel Tax
 Depreciation
13
Company Orders :-

 In a transportation company, orders typically refer to the requests or contracts for providing transport
services or related operations. Managing and recording these orders involves specific processes and
accounting entries to ensure proper tracking and financial accuracy. Below is a breakdown of how
company orders can be classified and handled:
i. Customer Orders :-
 Freight or Cargo Orders
 Passenger Orders
ii. Internal Orders:-
 Fleet Orders
 Fuel and Supply Orders
iii. Logistics Orders:-
 Route Orders
 Load Orders
iv. Documentation Orders :-
 Invoice and Billing Orders
 Customs or Clearance Orders
14
Quotation Process :-

 The quotation process in a transportation company typically involves several key steps to ensure that
the pricing and services meet the customer's needs. Here's a general outline of how it works:

I. Customer Request for Quotation ,

II. Assessment and Information Gathering ,
III. Cost Estimation :-
• Freight Charges
• Fuel Surcharges
• Handling Fees
• Tolls or Fees
• Customs and Import/Export Fees
IV. Quotation Preparation ,
V. Presentation to the Customer
15

WEEK-WISE WORK
Week - 1 Week - 2 Week - 3
o Company tour o GST entries o Salaries entries
o Company o Tax entries o Freight income
guidelines o TDS work entries entries
o Company o Tally company data
o Controlling
transactions o Balance paid
Transactions
o Management entries
system
16

WEEK-WISE WORK
Week - 4 Week - 5 Week - 6
o Invoice making o Quotation o Payment
o TCS income entries o Quotation process transactions
o Tax paying work
o Truck management o Transactions
process o Contract
o Bill contracting
o Invoice declaration processing
process o Summary
 SKILLS LEARNT FROM
T H E C O M PA N Y
 Internships in finance can offer valuable hands-on experience in analyzing market prices, understanding
financial accounting, and applying knowledge in market. I have gained focusing on specific aspects, like
taxation, quotation, or GST and other entries. I have gained some qualities which I have learned is :-
I. Financial Analysis :-
 Analyzing financial data and performance metrics to assess the company’s profitability and efficiency.
 Learning how to prepare key financial reports like income statements, balance sheets, and cash flow
statements.
II. Revenue Management :-
 Working on strategies to optimize revenue generation, such as pricing models, route optimization, or
vehicle capacity planning.
 Gaining insight into how financial decisions impact the company’s bottom line, especially in a
competitive and cost-sensitive industry.
 CONTD.

III. Risk Management :-

 Identifying financial risks such as fluctuating fuel prices, regulatory changes, or operational risks.
 Learning how transportation companies mitigate risks through strategies like hedging or insurance.
IV. Regulatory Compliance :-
 Gaining an understanding of the financial regulations specific to the transportation industry, such as tax
laws, fuel surcharges, and government subsidies.
 Learning how financial statements and operations must comply with industry-specific regulations.
V. Investment Decisions :-
 Assisting in evaluating capital investments, such as purchasing new vehicles or upgrading infrastructure.
 Learning how transportation companies assess the financial feasibility of new routes, services, or
partnerships.
 SUGGESTIONS
I. Expand Knowledge of Regulatory and Environmental Factors :-
 Since transportation is heavily regulated, staying up to date with relevant regulations (e.g., emissions
standards, labor laws) and their financial implications will be valuable.

II. Enhance Analytical Skills :-

 Focus on improving your ability to analyze financial statements specific to transportation businesses,
including fleet management costs and maintenance budgets.

III. Explore Supply Chain and Logistics Integration :-

 Given the close ties between transportation and supply chain management, understanding how finance
supports logistics planning can provide insights into cost control, efficiency, and long-term planning.
THANK
YO U
HARSH PATEL