INVITATIONS

AND
REPLIES

GRADE XII
 Let’s Brainstorm

• What is meant by Invitation?

• How do we send reply to an invitation?

• What are the basic features present in an Invitation card?

 EXPECTED LEARNING OUTCOMES

Students will be able to

- discuss the given topic and provide the desired information.

- identify the correct format and style of the Formal and the Informal
Invitations and Replies.

- Frame and design invitation cards for different purposes.

- organize the thoughts and express the ideas cohesively.

 MARKING SCHEME

ACCURACY of
FORMAT: CONTENT: Spelling and
1 mark 2 marks Grammar:
1 mark

WORD LIMIT: 50 WORDS

INTRODUCTION

An invitation is a request, a solicitation, or an

attempt to get another person to join you at
a specific event.
An invitation can be delivered as a verbal
request or a beautifully engraved card.
Invites are sent out for:

Weddings
Birthdays
Anniversaries
Promotional Events
Inauguration
 KINDS OF INVITATION

Formal Invitation Informal Invitation

 Features of a Formal Invitation

• It is a single sentence presentation

• It is written in the third person
• There is no signature
• The address is given at the bottom of the invitation
• Simple Present Tense is used
• In case a VIP is invited as the chief guest, the name of the VIP
must appear prominently
 FORMAT OF A FORMAL INVITATION
Name(s) of the Purpose of the
Standard Expression Name of the honoree
host(s) invitation

Below RSVP: Name of

Day, Date , Time ,
Complimentary Line RSVP the person/address,
Venue
contact number
 • C
or
• R di
e all • R
q y • Se
• S e
u re ek
q
es ol q th
• C u
t ici u e
es
th t or es pl
STANDARD EXPRESSIONS

• In t
e y di t e
vi y
pl o all th as
te o
e ur y e ur
y ur
as gr in h e
o b
ur ac vi o of
u e
e io te n y
to ni
of us y o o
jo g
y pr o ur ur
in n
o es u of pr
pr
ur e to y es
es
co nc o e
Request

Request

Request
Solicit e

Invite

Invite
m e ur nc

Seek
nc
p pr e
e
a es
ny e
nc
 Name(s) of the host(s)
Standard expression
Purpose of the invitation
Day, Date
Time
LAYOUT Venue
OF Complimentary Line
FORMAL
INVITATI RSVP
ON Name of the person
(Designation)
contact number
SAMPLE OF A FORMAL INVITATION FOR PARENTS/MASSES

Your school is going to organize

the Annual Sports Day. Draft a
formal invitation in about 50
words. You are Pawan Kumar,
Head Sports Department.
 SAMPLE OF A FORMAL INVITATION FOR CHIEF GUEST

The literary club of your school is putting up the play ‘Waiting for Godot’. As secretary of the club, draft an
invitation inviting the famous writer Sudesh Gupta to be the guest of honour at the function. Write the invitation
in not more than 50 words. You are Govind/Gauri.
ABC School
Shastri Nagar
Mumbai

25th October, 2024

Mr. Sudesh Gupta

XYZ Lane
PQR Colony
Mumbai

Subject: Invitation to be the Guest of Honour

Sir,
The Literary club of our school is putting up the play ‘Waiting for Godot’ on Wednesday 6th
November, 2024 in our school auditorium from 9:00 am-10:00am. On behalf of our club, I
would like to extend a cordial invitation to you to be the Guest of Honour at the function. It
would be our privilege if you consent to grace this occasion with your esteemed presence.

R.S.V.P
Gauri
(Secretary, Literary Club)
Ph-xxxxxxxxxx
 YOUR TURN
Q1. Horizon Public School, Meerut is going to organize a Literary
Fest where the renowned author William Darlymple will be the Chief
Guest. Draft a formal Invitation for the parents to be a part of this
fest in not more than 50 words. Invent all necessary details. You are
Rajeev/Rajni, the Literary Captain.

Q2. On 15th December, 2024 your school is going to hold its annual
sports day. You want Mr. Dhanraj Pillai, a noted hockey player to
give away the prizes to the budding sportspersons of the school.
Write a formal invitation in about 50 words requesting him to grace
the occasion. You are Karuna/ Karan, Sports Secretary, Indian Global
School, Agra.
SAMPLE OF A FORMAL INVITATION FOR AN INAUGURATION

M/s Shyam Lal & Sons are

opening a new general
store ‘Galaxy Novelties’ in
Geetanjali Enclave, Dwarka,
Delhi. The inauguration December
ceremony is fixed for
Sunday, the 19th of
December 20XX at 11 a.m.
Prepare a draft of formal
invitation letter for the
purpose.
 YOUR TURN
• You are Kanak Gupta. You are planning to open a jewelry store for
which you have invited the famous Bollywood star Alia Bhatt for
inauguration. Draft a suitable invitation to be sent for the purpose. The
name of the shop is ‘Kanak Jewels”.

• You are the Principal of Zodiac Senior Secondary School, Ooty. The
school has completed 25 years of its meritorious services to the
society. The Silver Jubilee Celebrations are to be held on Wednesday,
the 18th of December 2024. Mrs M. Kamath, the founder Principal
will preside over as the Chief Guest. Draft a suitable invitation to be
sent to important dignitaries of the city and the parents of students.
 SAMPLE FOR FORMAL INVITATION FOR OTHER
EVENTS

Mrs. & Mr.

• Draft an invitation on
behalf of Mrs. & Mr.
Raj Karan of 38, Kamal
Kunj, Varanasi, which
they may use to invite
their friends and
relatives on the 5th
birth anniversary of
their son, Nikhil at
their residence.
 FORMAL INVITATION FOR OTHER EVENTS
Mrs. & Mr.

• Your sister Nivedita is going to

marry Akhilesh (S/o Mrs. & Mr.
S.M. Joshi, Nainital) Your father Mr
K.S. Bhardwaj has planned to hold
the wedding at Hotel Kunal, New
Delhi on 25th May 20XX at 8:00
p.m. Write a formal invitation on
behalf of Mrs. & Mr. K.S. Bhardwaj
inviting guests to the auspicious
occasion. Give other details. Do
not exceed 50 words.

xxxxxxxxxx
 YOUR TURN
• Draft an invitation on behalf of Mrs. & Mr. Satyanandan
Desai of 132, Shanti Kunj, Noida, to invite their friends and
relatives on the 10th birth anniversary of their daughter
Maanvi at their residence on 18th December 2024.

• Mr K.S. Sharma has planned to hold the wedding of his son

Abhishek with Deepa at Hotel Mayflower, New Delhi on
26th December 2024 at 8:00 p.m. Write a formal invitation
on behalf of Mrs. & Mr. K.S. Sharma inviting guests to the
auspicious occasion. Give other details. Do not exceed 50
words.
 YOUR TURN

Q1. You are the Assembly Incharge of your class.

Draft a formal invitation for Major General Mr.
S.K. Tripathi to be a part of your assembly on
Independence Day in not more than 50 words .

Q2. An anthology of stories has been written by

the students of your school. Write a formal
invitation to Ms. Sudha Murthy inviting her to
launch the book in not more than 50 words.
 Two kinds

REPLY TO A
FORMAL Acceptance
INVITATION
Rejection
 POINTS TO REMEMBER
• Acknowledge the invitation
• Express thanks in third person
• Mention acceptance/regret
• Specify the reason for refusal
• Be brief and specific
• Be formal in tone and treatment
• Do not exceed the word limit (usually 50 words)
 ACCEPTANCE
Draft a formal reply accepting an invitation to be present on the occasion of the wedding
of Ankush S/o Mr & Mrs Shankar of 24, Green Park Road, Kanpur. You are Vikram Gaur of
Taj Ganj, Agra.
Taj Ganj, Agra

28th October, 2024

Mrs. and Mr. Vikram Gaur thank Mrs. and Mr. Shankar for inviting them on the occasion of
the wedding of their son Ankush at 24, Green Park Road, Kanpur on Friday, 15th
November, 2024 and assure them that they will be present on the occasion to wish the
newlyweds a very happy married life. Mrs. and Mr. Gaur will reach Kanpur by the Agra Mail
which leaves Agra at 8.00 a.m.

Best Wishes
Vikram Gaur
 REJECTION
Write a formal reply expressing your inability to attend the birthday celebrations of your friend Suresh
Pradhan’s son, Akshay at 1235, Vivekananda Marg, Belur. You are Somesh Basu.

28th October, 2024

Mrs. and Mr. Somesh Basu wish to thank Mrs. & Mr. Suresh Pradhan for
extending an invitation to the birthday celebrations of their son Akshay at
their residence 1235, Vivekananda Marg, Belur on Friday, 15th November,
2024 at 4:00 pm. They wish the young boy many happy returns of the day
but regret their inability to be present personally on account of some
previous engagements.

Best Wishes
Somesh Basu
 YOUR TURN

• You are Dr Avinash Bhalla. You have received an invitation from

the Director, Health Services, Haryana who has invited leading
medical practitioners of the state to attend a workshop on
‘Child Care’ on 17th December 2024 at 10 a.m. in Civil Hospital
Ambala. Respond to the invitation (Acceptance).

• Draft a formal reply expressing your inability to attend the

inauguration of the showroom ‘Regalia’ on Sunday, the 18th of
December 2024, at 11 a.m. at B-12, Rohini. You are Navin Jain
and your friend is G.L. Bansal of 23, Sunder Nagar, New Delhi.
 INFORMAL INVITATION
Informal invitations follow
the pattern of ordinary Written in a letter form,
personal letters. These in an informal format. Written in the first
letters are written to Such letters are very person.
relatives, friends and persuasive in nature.
acquaintances.

Salutation is ‘Dear + Complimentary close Date of writing the

name’. ‘Yours truly’. invitation is given.

Sender’s address Personal feelings and

Various tenses used to
appears on the left- emotions find an
suit the sense.
hand side. expression.
 EXAMPLE OF INFORMAL INVITATION
Q. Rohit has got success in CBSE-PMT. He wants to celebrate his admission to Shivaji Medical College, Nagpur by throwing a
party to his friends. Write an informal invitation giving details of venue, time and date. Do not exceed 50 words.

33/427 Priya Vihar

New Delhi

29th October, 2024

Dear Varan

You will be glad to learn that I have secured 80th rank in the CBSE-PMT competition. I have got admission in a
prestigious institution – Shivaji College, Nagpur. I want to share a few happy moments of my life in the company of
my old friends at a dinner in Hotel Kanishka at 9.00 p.m. on Friday, 8th November 2024. Please join the
celebrations and merry-making. I hope you will be able to attend it.

Yours truly
Rohit
 ANOTHER EXAMPLE
Q. You are Leena Sen. The wedding of your elder sister Reena Sen is going to be held on the 27th November, 2024 at
Hotel Lake View, Udaipur. Write out an informal invitation to your friend Vinnie requesting her to attend the function.

4357, Vasant Kunj

Raj Nagar

29th October, 2024

Dear Vinnie

You will be pleased to know that the wedding of my elder sister Reena Sen is going to be held at
Hotel Lake View, Udaipur. The whole family will move there in the morning. I invite you to join us at
lunch in the hotel on Wednesday, 27th November 2024 at 2:00 pm. The wedding ceremony will take
place at 8:00 in the evening. I do hope you will join us on the auspicious occasion.

Yours truly
Leena Sen
 YOUR TURN

Q1. You are Ankit Verma. Your friend from Malaysia

is staying in the hostel. Invite him to join Diwali
celebrations with you at your residence.

Q2. Write a letter to your friend inviting him on the

house-warming ceremony of your newly constructed
house.
 Acknowledge • Acknowledge the invitation in first person

• Use first person for the sender of

Use
REPLIES TO invitation

AN Mention • Mention acceptance/regret

INFORMAL Specify • Specify the reason in case of refusal

INVITATION
Use • Use warm and simple language

Do not exceed • Do not exceed the word limit (50 words)

 ACCEPTANCE: INFORMAL INVITATION
You are Manoj /Mini. You have been invited to attend a birthday party of your closest friend. Respond to this invitation
expressing acceptance.

217 MIG Flats

Surya Vihar, New Delhi

29th October, 2024

Dear Shuchi,

I have received your invitation for your birthday party on Friday, 15th November, 2024 at 5:00 p.m. at Hotel Janpath,
New Delhi. I am extremely happy to know that all our old friends are likely to be there. I would like to confirm my
participation. I know that we will have a really good time and I cannot wait to meet our old friends after such a long
time. Looking forward to the momentous occasion.

Yours truly
Mini
 REFUSAL: INFORMAL INVITATION
Q. You are Aakash/Varsha. You have been invited to attend the wedding of your friend’s sister. Respond to the
invitation, regretting your inability to attend it.

205, Vasant Kunj

New Delhi

29th October, 2024

Dear Neha,

Thank you for your cordial invitation on the occasion of your sister’s wedding. I heartily congratulate you on
the wedding of your sister on Friday, 15th November, 2024 at your residence B-896, Shastri Nagar, Delhi from
8:00 pm onwards. You had been looking forward to it and making arrangements for it for a long time. I,
however, regret my inability to be with you on this happy occasion as we shall be leaving for Shimla for holidays
on 5th of November, 2024. Please excuse my absence. Do convey my regards and best wishes to the couple.

Yours lovingly
Varsha
 YOUR TURN

Q1. Draft a reply, in not more than 50 words, accepting an

invitation to be present on the occasion of the first wedding
anniversary of your cousin Urvashi.

Q2. You are Shivani /Shivam. You have been invited to attend a
birthday party of your closest friend. Respond to this invitation
expressing your ability to attend the party.