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Writing Informail Letter + Email

The document outlines the differences between emails and letters, highlighting their formal and informal styles based on the sender-receiver relationship. It provides a structured approach for writing informal emails and letters, including greetings, opening paragraphs, main content, and closing statements. Additionally, it offers phrases and connectors to enhance the writing process.

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thuynguyen12281999
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9 views

Writing Informail Letter + Email

The document outlines the differences between emails and letters, highlighting their formal and informal styles based on the sender-receiver relationship. It provides a structured approach for writing informal emails and letters, including greetings, opening paragraphs, main content, and closing statements. Additionally, it offers phrases and connectors to enhance the writing process.

Uploaded by

thuynguyen12281999
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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WRITING EMAIL / LETTERS

EMAILS & LETTERS


EMAILS LETTERS
A form of electronic communication A form of written communication

- The emails and letter can be formal or informal depends on the


purpose of the sender and the relationship between the sender and the
receiver.
- Informal emails/letters are sent to people the writer know well
(for example, friends, relatives, etc.) about your recent news, personal
problems, the information you need, etc. They are written in
an informal style with a personal tone.
FORMAL STYLE INFORMAL STYLE

Long sentences Shorter sentences

Professional or important situations Unprofessional situations

No contractions ( I would …) Contractions (I’d…)

No idioms, slangs or phrasal verb Idioms, slangs, phrasal verbs

Using passive voice Using active voice

No exclamation marks Using exclamation marks

No imperatives Using Imperatives


INFORMAL STYLE
When writing an informal email or letter, the
writer should use informal style.
– Using everyday vocabulary
– Using Colloquial expressions/idioms/slang
– Using Phrasal verbs
– Using Contractions
– Using Imperatives
STRUCTURE
1. Greetings: we greet the other person (i.e. say “hi” or “hello”).

2. Opening paragraph: we react to the other person’s news and ask them how they

are feeling and whatever else you feel is appropriate.

3. Main paragraph 1: in this paragraph we deal with the first important point, which

we can identify in the instructions.

4. Main paragraph 2: if there is a different point to deal with, this paragraph will do

so.

(We might have more main paragraphs, depending on the task.)

5. Closing paragraph: in this paragraph we “start” to say goodbye by wishing the

other person well and asking them to reply to your email.

6. Goodbye: we use a short expression to say goodbye.

7. Signature: we sign the email with our name.


STRUCTURE
1. SALUTATION
In Salutation or Greetings, start with:
– Dear + name of the receiver,
– Hi,
– Hi + person’s name,
– Hello,
– Hello + person’s name,
Dear John,
Hi/Hello John,
Hi/Hello,
2. The first paragraph (Opening)

- When writing an informal letter, you are usually asked


to reply to another letter
 Normally you would start with a greeting, then
acknowledge the letter to which you are replying
• It’s nice / great / good to hear from you.
• It’s nice / great / good to read your email/letter.
• I’m glad to hear your news.
• I’m excited about… (your news.)
• It’s great to hear that…
• I’m sorry to hear that…
• I’m so happy/sorry to read your news.
• Thanks a lot for writing!
• It was good to receive your email/letter.
• Thank you very much/ Many thanks for your
email/letter.
2. The first paragraph (Opening)
Also, it’s a good idea to ask your friend or relative how
they are feeling, which you can do like this:
• Hope you are doing well.
• How’s it going?
• How are you (doing)?
• How are things (going)?
• What’s going on?
3. The Next paragraphs
(main content)
- Say why you are writing. If you need to change
agreements or turn someone down, give reasons.
- Give the information that you have been told to give.
Add some more details of your own if you like.
- Try to make use of connectors and appropriate
punctuation.
PHRASES YOU CAN USE IN MAIN PARAGRAPHS

 … and… : to connect two similar things or ideas.

E.g.: 1. I love reading and listening to music.

2. My favorite meal is fish and chips.

 …, but… : to connect two contrasting ideas.

E.g.: 1. I love watching Tv, but I don’t have a favorite show.

2. I am reading a book, but I don’t remember the title.


PHRASES YOU CAN USE IN MAIN PARAGRAPHS
 However, … : to connect contrasting ideas.

E.g.: 1. Last month, I went to the cinema. However, I didn’t enjoy the
movie.

2. I am a very big fan of this author. However, I haven’t read his


last novel.

 Moreover, … : to add more information about something

E.g.: 1. Smoking is a bad habit; moreover, it is very expensive

2. It was a good car and; moreover,


the price was quite reasonable.
PHRASES YOU CAN USE IN MAIN PARAGRAPHS
 … because… : to justify an opinion or idea.

E.g.: My mum is the perfect cook because she knows a lot of


recipes and has plenty of experience. Moreover, she
experiments with different ingredients all the time.

 … Because of that, … : to justify an opinion, fact or idea.

E.g.: My mum likes to cook using new ingredients all the time.
Because of that, she creates original dishes every month.
PHRASES YOU CAN USE IN MAIN PARAGRAPHS

 As for…/ Regarding… : to switch to a new topic. For


instance, you can use this connector to start the second main
paragraph.

E.g.: As for/Regarding why I like this cookery show, I think it’s


because it’s a great way to see new recipes.

 Time linkers: then, after that, yesterday, this morning, last


summer, etc.

E.g.: Last night, I watched a very good action film.


4. Closing Paragraph
- The end of your letter is as important as the
beginning.
- There are some standard ways of finishing an
informal letter or email.
Give a reason why you’re ending the letter:

- Anyway, I must go and get on with my work. /


- I guess it’s time to …/ Anyway, I have to go now./ …
4. Closing Paragraph
 Send greetings and/or make reference for future
contact:
- Give my love /regards to… / Say hello to… /
- Anyway, don’t forget to let me know the dates of the party.
- I’ll try and phone you at the weekend to check the times. /
- We must try and meet up soon/
- I really hope to hear from you soon./
- I’m looking forward to hearing from you./
- (I hope you) write back soon./
4. Closing Paragraph
- Closing statement: should be written on a new line. If
you used a comma after the opening greeting, use a
comma here too.
Love/Lots of love/ All the best/ Take care/ Best
wishes/Best/ Sincerely/ See you soon/Regards,…
– Signing off
Your first name: John

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