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Sai Priyanka Presentation

Communications planning is essential for the effective management of project information throughout its lifecycle, ensuring timely and appropriate communication among stakeholders. Key processes include stakeholder identification, communication requirements analysis, strategy development, implementation, and monitoring. A structured communication process enhances client engagement, reduces information overload, and improves project efficiency.

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2 views

Sai Priyanka Presentation

Communications planning is essential for the effective management of project information throughout its lifecycle, ensuring timely and appropriate communication among stakeholders. Key processes include stakeholder identification, communication requirements analysis, strategy development, implementation, and monitoring. A structured communication process enhances client engagement, reduces information overload, and improves project efficiency.

Uploaded by

Cleopas Mwangi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
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INTRODUCTION TO COMMUNICATIONS PLANNING

NAME
DATE
COURSE
INTRODUCTION

•Communications planning is the process of developing a strategic


approach to project communications to ensure timely and
appropriate generation, collection, dissemination, storage, and
ultimate disposition of project information.
•Purpose: It outlines how communication will occur throughout the
project lifecycle.
•Emphasizes its role in project success.
COMMUNICATION PLANNING PROCESSES

•Stakeholder Identification: The process of identifying all


individuals, groups, or organizations that could affect or be
affected by the project.
•Communication Requirements Analysis: The process of
determining the information needs of project
stakeholders.Communication Strategy Development: The
process of defining the overall approach to project
communications.
•Communication Implementation: The process of executing the
communication plan.Communication Monitoring and Control:
The process of ensuring that communication is effective and
making adjustments as needed.
COMMUNICATION METHODS AND TECHNOLOGIES

•Meetings: Scheduled gatherings for discussion and


decision-making.
•Reports: Formal documents providing project
information.
•Email: Electronic communication for quick updates
and information sharing.
•Project Management Software: Tools for managing
project information and facilitating communication.
•Collaboration Platforms: Online tools for team
communication and document sharing.
THE BENEFITS OF A STRUCTURED COMMUNICATION
PROCESS

•Ensures that all stakeholders receive the information they need, when they need it.Reduces communication
noise and information overload.
•Promotes clear and consistent communication across the project.
•Facilitates effective issue management and conflict resolution.
•Improves project efficiency and reduces delays caused by communication breakdowns.
ENHANCING CLIENT ENGAGEMENT THROUGH EFFECTIVE
COMMUNICATION

•Establishes a proactive communication approach to keep the client informed.Creates opportunities for regular client in
transparent and accurate information about project status and performance.Addresses client concerns promptly and pr
working relationship based on trust and open communication.
REFERENCES

•Pinto, J. K. (2019). Project Management: Achieving Competitive Advantage (5th ed.). Pearson Education.
•Meredith, J. R., Samuel J. Mantel, Jr., & Shafer, S. M. (2017). Project Management in Practice (6th ed.). John
Wiley & Sons.
•PMI Standards Committee. (2017). A Guide to the Project Management Body of Knowledge (PMBOK®
Guide) – Sixth Edition. Project Management Institute.

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