Microsoft

Word Tabs
Learning Objectives
⦁ Explain the functions and purposes of each tab
type and when to use them appropriately
⦁ Appreciate the importance of using tabs for
creating organized and professional-looking
documents
⦁ Apply Microsoft Word to facilitate collaboration,
creativity, and critical thinking

2
FILE TAB/BACKSTAGE VIEW
⦁ It enables you to quickly save, print and share as well as giving
you access to the application options.
⦁ This new tab (sometimes referred to as Backstage View) lets you
easily manage your files.
⦁ The options on this tab include the following:
⦁ Automatic print preview
⦁ Easy access to document properties
⦁ Quick access / manage permissions
⦁ Version management
⦁ Previews of online templates
⦁ Access help
⦁ Word Options
⦁ General document options 3
FILE TAB/BACKSTAGE VIEW
⦁ Info
⦁ Displays information
about your document
and access features to
help you manage
permissions and versions
⦁ Protect Document
Check for Issues
Manage Versions

4
FILE TAB/BACKSTAGE VIEW
⦁ Recent
⦁ Displays your list of recently opened (?) and
saved documents
You can pin them to the list by clicking on the
pushpin on the far right.
⦁ Recent Documents
Recent Places
Quickly access this number of Recent
Documents
5
FILE TAB/BACKSTAGE VIEW
⦁ New
⦁ Access to
templates or to
a blank
document.
⦁ Available
Templates
Blank 6
FILE TAB/BACKSTAGE VIEW
⦁ Print
⦁ Some of these
options can be
found on the Print
Layout tab
includes a print
preview and
previous print
dialog box
controls.
⦁ Print, Copies,
Printer,
7
Settings,
FILE TAB/BACKSTAGE VIEW
⦁ Save and Save
As
⦁ You'll
use Save and
Save As to
save
documents to
your
computer or
8
FILE TAB/BACKSTAGE VIEW
⦁ Share
⦁ From here,
you can
invite people
to view and
collaborate
on your
document.

9
FILE TAB/BACKSTAGE VIEW
⦁ Export
⦁ From here, you
can export your
document in
another file
format, such
as PDF/XPS.
⦁ Close
⦁ Click here
to close the
current 10
FILE TAB/BACKSTAGE VIEW
⦁ Account
⦁ From the
Account pane,
you can access
your Microsoft
account inform
ation, modify
your theme and
background,
and sign out of
your account.
11
FILE TAB/BACKSTAGE VIEW
⦁ Options
⦁ Here, you can
change various
Word options.
For example, you
can control the
spelling and
grammar check
settings,
AutoRecover
settings, and
language
12
preferences.
HOME TAB
⦁ Clipboard
⦁ You can quickly display the Clipboard task pane
by clicking on the dialog launcher in the bottom right
corner of this group.
⦁ Paste - Add content on the Clipboard to your document.
The drop-down contains the commands: Paste, Paste
Special and Paste as Hyperlink.
⦁ Cut - (Ctrl + X). Cuts the current selection to the
clipboard.
⦁ Copy - (Ctrl + C). Copies the current selection to the
clipboard.
⦁ Format Painter - (Ctrl + Shift + C). Copies the
13
HOME TAB
⦁ Font
⦁ This group provides access to all the Character
Formatting commands. You can quickly display the "Font"
dialog box, Font Tab, by clicking on the dialog box launcher in
the bottom right corner of this group.
⦁ Font - (Ctrl + Shift + F). Provides a list of all the available
fonts (based on your current printer selection).
⦁ Font Size - (Ctrl + Shift + P). Lets you adjust the
character size (based on your current printer selection).
⦁ Increase Font Size - (Ctr + >). Increases the font size of
the current selection to the next larger size in the Font
Size box.
14
HOME TAB
⦁ Font
⦁ Decrease Font Size - (Ctrl + <). Decreases the font size
of the current selection to the next smaller size in the
Font Size box.
⦁ Change Case - Changes the selected text to either
uppercase, lowercase or another type of capitalization.
The drop-down contains the commands: Sentence Case,
Lowercase, Uppercase, Capitalize Each Word and Toggle
Case.
⦁ Clear All Formatting - (Ctrl + Spacebar). Clears all the
formatting from the current selection, leaving only the
normal, unformatted text.
15
⦁
HOME TAB
⦁ Font
⦁ Underline - (Ctrl + U). Underline your text.The drop-
down contains the commands: Underline, Double
Underline, Thick Underline, Dotted Underline, Dashed
Underline.
⦁ Strikethrough - Draws a line through the middle of the
selected text.
⦁ Subscript - (Ctrl + =). Converts the selection to small
letters below the text baseline.
⦁ Superscript - (Ctrl + Shift + +). Converts the selection
to small letters above the text baseline.

16
HOME TAB
⦁ Font
⦁ Text Effects and Typography - Add some flair to your
text by applying a text effect, such as a shadow or glow.
You can also change the typography settings to enable
ligatures or choose a stylistic set.
⦁ Text Highlight Color - Shades the background behind
the current selection. The drop-down contains the
commands: No Color and Stop Highlighting. For more
details please refer to the Characters > Text
Highlight page.
⦁ Font Color - The button changes the color of the font of
the current selection. The drop-down contains the
17
HOME TAB
⦁ Paragraph
⦁ This group provides access to all the Paragraph formatting
commands.
⦁ You can quickly display the "Paragraph" dialog box, Indents and
Spacing Tab, by clicking on the dialog box launcher in the
bottom right corner of this group.
⦁ Bullets - Creates a bulleted list. The drop-down contains the
commands: Recently Used Bullets, Bullet Library, Document
Bullets, Change List Level and Define New Bullet. The Change List
Level extension displays levels 1 to 9. The Define New Bullet
displays the "Define New Bullet" dialog box.
⦁ Numbering - Creates a numbered list. The drop-down contains the
commands: Recently Used Numbering, Change List Level, Define18
HOME TAB
⦁ Paragraph
⦁ Multilevel List - Creates a multilevel list to organize
items or create an outline. The drop-down contains the
commands: Current List. List Library, Change List Level,
Define New Multilevel List and Define New List Style.
⦁ Decrease Indent - Decreases the indent by 1 or
removes the indent completely.
⦁ Increase Indent - Increases the indent by 1.
⦁ Show/Hide Paragraph Marks - (Ctrl + *). Show
paragraph marks and other hidden formatting symbols.
This is especially useful for advanced layout tasks. 19
HOME TAB
⦁ Paragraph
⦁ Sort - Arrange the current selection in alphabetical or
numerical order. This is especially useful if you’re trying to
organize data in a table.
⦁ Align Left - (Ctrl + L). Aligns text to the left. Left alignment is
commonly used for body text and makes the document easier
to read.
⦁ Center - (Ctrl + E). Aligns text to the center. It is often used for
cover pages, quotes and sometimes headings.
⦁ Align Right - (Ctrl + R). Aligns text to the right. It is used for
small sections of content, such as text in a header and footer.
⦁ Justify - (Ctrl + J). Aligns text to both left and right margins
20
HOME TAB
⦁ Paragraph
⦁ Line Spacing - Choose how much space appears between lines of text
or between paragraphs. The drop-down contains the commands: 1.0,
1.15, 1.5, 2.0, 2.5, 3.0, Line Spacing Options, Add Space Before
Paragraph and Add Space After Paragraph.
⦁ Shading - Change the color behind the selected text, paragraph or
table cell. The drop-down contains the commands: Theme Colors,
Standard Colors, No Color and More Colors.
⦁ Border - Add or remove borders from your selection. The drop-down
contains the commands: Bottom Border, Top Border, Left Border, Right
Border, No Border, All Borders, Outside Borders, Inside Borders, Inside
Horizontal Border, Inside Vertical Border, Diagonal Down Border,
Diagonal Up Border, Horizontal Line, Draw Table, View Gridlines and
Borders and Shading. 21
HOME TAB
⦁ Styles
⦁ Styles give your document a consistent, polished
look.
⦁ Styles Gallery - The styles gallery is used to
apply different formatting to paragraphs in a
document. Several different styles are displayed.
To make changes to the Style, right-click on the
Style Button and select modify.
⦁ Styles Launcher - This button is located in the
lower right corner of the Styles group. It is used22
HOME TAB
⦁ Editing
⦁ Find - (Ctrl + F). Find text or other content in the
document. The button displays the "Find and Replace"
dialog box and displays the Find tab. The drop-down
contains the commands: Find, Advanced Find and GoTo.
⦁ Replace - Search for text you’d like to change and replace
it with something else.
⦁ Select - Select text or objects in your document. This is
particularly helpful for selecting text with certain formatting
or object that are behind text. The drop-down contains the
commands: Select All, Select Objects and Select Text with
similar Formatting. The Select Text will select text with
23
INSERT TAB
⦁ This tab contains all the commands for inserting items into
your document.
⦁ Pages
⦁ Cover Page - This button can be used to insert a pre-
formatted cover page for a document. The information that
is to appear on the page is filled in after the page is
created. The drop-down contains the commands: Built-in,
Remove Current Cover Page and Save Selection to Cover
Page Gallery.
⦁ Blank Page - Inserts a blank page by inserting two page
breaks, one above the current insertion point and one
below it. 24
INSERT TAB
⦁ Tables
⦁ When a table is selected you will see additional contextual
tabs Tables > Table Tools Design
⦁ Table - This lets you quickly drag out the table size. The
maximum size you can drag is (10 by 8). The drop-down
contains the commands: Insert Table, Draw Table, Convert
Text to Table, Excel Spreadsheet and Quick Tables. The Insert
Table displays the "Insert Table" dialog box. The Draw Table
lets you create a table by inserting horizontal and vertical
lines using the mouse. The Convert Text to Table displays the
"Convert Text to Table" dialog box. The Excel Spreadsheet
command inserts an Excel worksheet into the document. The
Quick Tables lets you insert tables that have been stored as25
INSERT TAB
⦁ Illustrations
⦁ Pictures - Displays the "Insert Picture" dialog box.
This dialog box is used to select the picture that is to
be inserted into the document.
⦁ Online Pictures - Find and insert pictures from
online resources.
⦁ Shapes - This button is used to insert ready-made
shapes such as circles, squares, arrows, and triangles
into a document. When the button is clicked, a
gallery of different shapes will appear. To insert a
shape, click the desired shape and then draw the26
INSERT TAB
⦁ Illustrations
⦁ SmartArt - Displays the "Choose a SmartArt Graphic"
dialog box which lets you choose from the following different
types of SmartArt: list, process, cycle, hierarchy,
relationship, matrix and pyramid.
⦁ Chart - Use this feature to insert a bar, area, or line chart.
When this button is clicked the Insert Chart dialog box will
display. In this dialog box, it is possible to specify the type of
chart.
⦁ Screenshot - This feature can be used to insert a picture of
any window that is available on the desktop. When the
button is clicked, a gallery of the available windows will
display. Click any of the window icons. An image of that27
INSERT TAB
⦁ Add-ins
⦁ Apps for Office that was added in 2013 version. This will
insert an App into your document to introduce additional
functionality.
⦁ Store - Find add-ins in the Office Store.
⦁ My Add-ins - Insert an add-in and use the web to
enhance your work.
⦁ Wikipedia – Find and quote related information from
Wikipedia. The Wikipedia app for Office helps you
quickly access Wikipedia content from Office and
simplifies the process of referencing text and images.28
INSERT TAB
⦁ Media ⦁ Comments
⦁ Online ⦁ Comment
Video - - (Added in
(Added in 2013).
2013). Find Insert a
and insert comment
videos into this
from online part of the
resources. document.

29
INSERT TAB
⦁ Links
⦁ Hyperlink - (Ctrl + K). Create a link in your document
for quick access to webpages, email addresses and
other files. Displays the "Insert Hyperlink" dialog box.
This is where the link can be specified.
⦁ Bookmark - This button is used to create a bookmark. A
bookmark is used to assign a name to a specific area
within a document. A hyperlink can then be created to
the bookmark.
⦁ Cross-Reference - Displays the "Cross Reference"
dialog box. This lets you cross reference other parts of
your document. Typically used for figure, numbers and30
INSERT TAB
⦁ Header & Footer
⦁ Header - This displays a gallery of the built-in headers. The drop-
down also contains the commands Edit Header, Remove Header
and Save Selection to Header Gallery. Also appears on the Header
and Footer Tools - Design contextual tab.
⦁ Footer - This displays the gallery of built-in footers. The drop-down
also contains the commands Edit Footer, Remove Footer and Save
Selection to Footer Gallery. Also appears on the Header and Footer
Tools - Design contextual tab.
⦁ Page Number - Click this button to insert a page number into the
document. A list of page number locations will display. Move the
mouse pointer over each of the items to display a gallery of page
number styles. The Page Number will then be inserted into the
Header or Footer area of the document. 31
INSERT TAB
⦁ Text
⦁ Text Box - Text boxes are used to highlight text within a
document. Click this button to display a gallery of different
types of text boxes. Move the mouse pointer over the items for
a description of each style. To draw a textbox around selected
text, click the Draw Textbox link.
⦁ Quick Parts - Click this button to insert preformatted text,
auto-text, document properties, and fields into a document.
Several different types of Quick Parts are available. It is also
possible to create customized Quick Parts to use later in
documents.
⦁ WordArt - Add some artistic flair to your document using a
WordArt text box. The drop-down gives you a choice of Word Art
32
INSERT TAB
⦁ Text
⦁ Drop Cap - Used to create a large capital letter at the
beginning of a paragraph. When this button is clicked the
three options for Drop Caps will display.
⦁ Signature Line - This button is used to insert a digital
signature line into a document that indicates who must sign
the document. A Digital ID must be obtained before this
feature can be used.
⦁ Date and Time - Insert the date and time into a
document. The dialog box that appears displays several
date and time formats.
⦁ Object - Use this button to insert an object such as an
33
INSERT TAB
⦁ Symbols
⦁ Equation - This button is used to insert a
mathematical equation into a document.
The equation tools ribbon will appear when
the button is clicked. This ribbon is used to
create the equation. A list of common
equations is also available.
⦁ Symbol - Click this button to insert a
symbol such as a copyright or trademark
34
DESIGN TAB
⦁ Document Formatting
⦁ This tab is used to make changes to the design of a Word document,
such as changing the document theme or the font for the whole
document.
⦁ Themes - This button is used to change the overall design of the
document, including colors, fonts, and effects. Each theme uses a
unique set of colors, fonts and effects to create a consistent look.
The drop-down contains the commands: Built-in, More Themes on
Microsoft Office Online, Browse for Themes and Save Current
Theme. There are many different themes to choose from and the
default theme is “Office”.
⦁ Style Set - Change the look of your document by choosing a new
style set. Style sets change the font and paragraph properties of
your entire document. 35
DESIGN TAB
⦁ Document Formatting
⦁ Fonts - Displays a list of all the available fonts and lets you change
the font component of the active theme.
⦁ Paragraph Spacing - Quickly change the line and paragraph
spacing in your document. The drop-down contains the commands:
No Paragraph Space, Compact, Tight, Open, Relaxed, Double,
Custom Paragraph Spacing.
⦁ Effects - Displays a list of all the available effects and lets you
change the effect component of the active theme. The drop-down
contains the commands: Office, Apex, Aspect, Civic, Concourse,
Equity, Flow, Foundry, Median, Metro, Module, Opulent, Oriel,
Origin, Paper, Solstice, Technic, Trek, Urban and Verve.
⦁ Set As Default - Use this option to save the changes made to the
document so that when a new blank document is created the36
DESIGN TAB
⦁ Page Background
⦁ Watermark - Add ghost text, such as “confidential” or
“urgent” behind the content on the page. The faint watermark
is a great way to show that the document requires special
treatment without distracting from the content. The drop-down
contains the commands: Custom Watermark, Remove
Watermark and Save Selection to Watermark Gallery.
⦁ Page Color - Lets you change the background color of the
page. Displays the full theme color palette by clicking the drop-
down.
⦁ Page Borders - This button is used to apply a border around
each page of a document or to a selected page. When this
button is clicked, the Borders and Shading dialog box will37
LAYOUT TAB
⦁ This tab is used to make changes to the layout of a page within a
Word document such as orientation, margins, page breaks, and
page borders.
⦁ Page Setup
⦁ Margins - This button is used to change the margins for a
document. A list of possible margins will display. Click the
Custom Margins link to apply custom settings for the
margins.
⦁ Orientation - Lets you change the orientation of the
current section. The drop-down contains the commands:
Portrait and Landscape.
⦁ Size - Lets you change the size of the paper that will be
38
LAYOUT TAB
⦁ Page Setup
⦁ Columns - Split your text into two or more columns.
⦁ Breaks - Add a break at your current location to have your
text pick up again at the next page, section or column. The
drop-down contains the commands: Insert Page Break,
Remove Page Break and Reset All Page Breaks.
⦁ Line Numbers - Reference specific lines in your document
quickly and easily using line numbers in the margin.
⦁ Hyphenation - When a word runs out of room, Word
normally moves it down to the next line. When you turn on
hyphenation, Word hyphenates it instead. The drop-down
contains the commands: None, Automatic, Manual and
39
LAYOUT TAB
⦁ Paragraph
⦁ These are options taken from the (Format Paragraph)
(Indents and Spacing tab) for quick access.
⦁ Indent Left - This can be used to change the left
indentation for the current selection.
⦁ Indent Right - This can be used to change the right
indentation for the current selection.
⦁ Spacing Before - This automatically updates to indicate
how much spacing is defined before the paragraph of the
current selection.
⦁ Spacing After - This automatically updates to indicate
how much spacing is defined after the paragraph of the40
LAYOUT TAB
⦁ Arrange
⦁ This group also appears on the Drawing Tools - Format
contextual tab.
⦁ Position - When a graphic image, WordArt, or a text box has been
inserted into a document, this button is used to select the position
of the object on the page.
⦁ Wrap Text - Choose how your text wraps around the selected
object.
⦁ Bring Forward - The button brings the selected object forward
one level. The drop-down provides a command to bring the
selected object in front of all the other objects.
⦁ Send Backward - The button brings the selected object back one
level. The drop-down provides a command to send the selected
41
LAYOUT TAB
⦁ Arrange
⦁ Selection Pane - See a list of all your objects. This
makes it easier to select objects, change their order
or change their visibility.
⦁ Align - Change the placement of your selected
objects on the page to the left, right, top, or bottom..
⦁ Group - Join objects together to move and format
them as if they were a single object. The drop-down
contains the commands: Group, Regroup and
Ungroup.
⦁ Rotate - Rotate or flip the selected object. 42
REFERENCES TAB
⦁ This tab gives you access to all the commands
for creating references within your documents.
⦁ Table of Contents
⦁ Table of Contents - Provide an overview of your document
by adding a table of contents. The drop-down contains the
commands: Built-in, Insert Table of Contents and Save
Selection to Table of Contents Gallery.
⦁ Add Text – Include the current heading in the Table of
Contents. The drop-down contains the commands: Do Not
Show in Table of Contents, Level 1, Level 2 and Level 3.
⦁ Update Table - Updates the table of contents so that all the
entries refer to the correct page numbers. 43
REFERENCES TAB
⦁ Footnotes
⦁ Insert Footnote - (Alt + Ctrl + F). Add a note at the
bottom of the page providing more info about
somethings in your document.
⦁ Insert Endnote - (Alt + Ctrl + D). Add a note, like a
comment or citation, providing more info about
something in your document.
⦁ Next Footnote - The button moves to the next
footnote. The drop-down provides the commands Next
Footnote, Previous Footnote, Next Endnote and Previous
Endnote.
⦁ Show Notes - Shows where footnotes and endnotes are44
REFERENCES TAB
⦁ Research
⦁ Smart Lookup - This feature
Automatically finds information
on the Web using search engine
without forcing users to open up
an Internet browser and run a
search manually.
⦁ Researcher - Helps you find and
incorporate reliable sources and
content for your paper in just a
few steps. Explore and research
the material related to your
content and add it with citations
in the document without leaving 45
REFERENCES TAB
⦁ Citations & Bibliography
⦁ Insert Citation - Credit a source of information by citing
the book, article or other material it comes from. The drop-
down contains the commands: Add New Source, Add New
Placeholder and Search Libraries.
⦁ Manage Sources - Displays a list of all the sources cited in
the active document.
⦁ Style - Choose the style of citation to use in the document
such as APA Style, Chicago Style or MLA Style.
⦁ Bibliography - List all your sources in a bibliography or
works cited section. The drop-down contains the
commands: Insert Bibliography and Save Selection to
46
REFERENCES TAB
⦁ Captions
⦁ Insert Caption - Insert a caption below a picture or
graphic to provide a short description.
⦁ Insert Table of Figures - Add a list of captioned
objects and their page numbers.
⦁ Update Table - Updates the table of figures to
include all of the entries in the document.
⦁ Cross-reference - Displays the "Cross-reference"
dialog box allowing you to insert cross-referencing
into your document, for example: turn to page 3 or
please refer to page 12. Cross references are inserted47
REFERENCES TAB
⦁ Index
⦁ Mark Entry - (Alt + Shift + X). Marks
the currently selected text so it will
appear in the index of the document.
⦁ Insert Index - Add an index listing
key words and page numbers they
appear on.
⦁ Update Index - Updates the index48
REFERENCES TAB
⦁ Table of Authorities
⦁ Mark Citation - (Alt + Shift + I). Adds the
currently selected text so it will appear in
the table of authority.
⦁ Insert Table of Authorities - Inserts a
table of authorities for cases, statutes and
other authorities in the document.
⦁ Update Table - Updates the table of
authorities to include all the citations in the
49
MAILINGS TAB
⦁ This tab contains everything needed
to complete a successful mail merge.
⦁ Create
⦁ Envelopes - Lets you create and
print envelopes.
⦁ Labels - Lets you create and print
labels.
50
MAILINGS TAB
⦁ Start Mail Merge
⦁ Start Mail Merge - Create one document and sent it to
multiple people. The drop-down contains the commands:
Letters, E-mail Messages, Envelopes, Labels, Directory,
Normal Word Document and Step-by-Step Mail Merge
Wizard.
⦁ Select Recipients - Choose the list of people you’d like to
send your document. The drop-down contains the
commands: Type New List, Use Existing List and Select from
Outlook Contacts. Type New List displays the "New Address
List" dialog box. You will have to save this list as a Microsoft
Office Address List (.mdb).
51
MAILINGS TAB
⦁ Write & Insert Fields
⦁ Highlight Merge Fields - Highlights all the fields in
the active document that have been inserted. This
makes is easy to see what will be replaced.
⦁ Address Block - Displays the "Insert Address Block"
dialog box. This allows you to customize how the
address will be inserted.
⦁ Greeting Line - Displays the "Insert Greeting Line"
dialog box. Lets you add a greeting line to your
document.
52
MAILINGS TAB
⦁ Write & Insert Fields
⦁ Insert Merge Field - The button displays the "Insert Merge Field"
dialog box. The drop-down allows you to quickly insert a merge
field just by clicking on it in the list and contains the commands:
Title, First_Name, Last_Name, Company_Name, Address_Line_a,
Address_Line_2, City, State, Zip_Code, Country_or_Region,
Home_Phone, Work_Phone, Email_Address.
⦁ Rules - Lets you add decision making rules to the mail merge. The
drop-down contains the commands: Ask, Fill-in, If-Then-Else, Merge
Record, Merge Sequence, Next Record, Next Record If, Set
Bookmark, Skip Record If.
⦁ Match Fields - Displays the "Match Fields" dialog box allowing you
to match the required fields with the recipients list.
⦁ Update Labels - Only enabled when creating labels. Updates all53
MAILINGS TAB
⦁ Preview Results
⦁ Preview Results - This is disabled when there are no fields in your
document. Toggles the merged fields in your document with actual data
from your recipient list.
⦁ First Record - View the first record in the recipient list.
⦁ Previous Record - View the previous record in the recipient list.
⦁ Go to Record - View a specific record in the recipient list.
⦁ Next Record - View the next record in the recipient list.
⦁ Last Record - View the last record in the recipient list.
⦁ Find Recipient - Displays the "Find Entry" dialog box to search for a
particular text entry.
⦁ Auto Check for Errors - (Alt + Shift + K). Displays the "Checking and
Reporting Errors" dialog box. This allows you to simulate the mail
merge and to specify how to handle any errors that occur during mail
merge. You can even simulate the merge and report errors in a new54
MAILINGS TAB
⦁ Finish
⦁ Finish & Merge - Choose how you want to complete the mail
merge. The drop-down contains the commands: Edit Individual
Documents, Print Documents and Send E-mail Messages.

55
REVIEW TAB
⦁ This ribbon contains groups that can be used to check the spelling and
grammar in a document, add comments to a document, track the
changes in a document, compare two or more versions of a document,
or to protect a document.
⦁ Proofing
⦁ Spelling & Grammar - This allows you to check the spelling
and grammar in the active document.
⦁ Thesaurus - This feature is used to suggest other words that
are similar to the word that has been selected.
⦁ Word Count - This displays the "Word Count" dialog box
displaying the document statistics. This replaces the Word
Count toolbar. This dialog box can also be displayed by clicking
on the word count indicator on the status bar. 56
REVIEW TAB
⦁ Insights Group
⦁ Smart Lookup - This feature allows you to learn more
about selected text by seeing definitions, images, and
other results from various online sources.
⦁ Language
⦁ Translate - Use this button to translate words or
paragraphs into a different language by using bilingual
dictionaries or machine translation.
⦁ Language - This button is used to select the language that
the document is to be written in.

57
REVIEW TAB
⦁ Comments
⦁ New Comment - (Shift + F2). Inserts a comment at the active cell.
This command does not change to Edit Comment when a comment
is selected like it does in Excel.
⦁ Delete - Deletes the selected comment. The button deletes the
comment in the active selection. The drop-down contains the
commands: Delete All Comments Shown and Delete all comments
in Document. This is disabled when the document does not contain
any comments.
⦁ Previous - Goes to the previous comment in the active document.
This is disabled when the document does not contain any
comments.
⦁ Next - Goes to the next comment in the active document. This is
disabled when the document does not contain any comments. 58
REVIEW TAB
⦁ Tracking
⦁ Track Changes - (Ctrl + Shift + E). Click this button to track all
changes that are made to a document, including insertions,
deletions, and formatting changes
⦁ Display for Review - This button is used to view the proposed
changes to the document. All Markup shows the document with all
proposed changes included. Original shows the document before
any changes were made.
⦁ Show Markup - Click this button to choose what kind of markup to
show in the document. It is possible to hide or display formatting
changes, comments, insertions, deletions, and other kinds of
markups.
⦁ Reviewing Pane - The button toggles the display of the Reviewing
pane. The drop-down contains the commands: Reviewing Pane59
REVIEW TAB
⦁ Changes
⦁ Accept - The button is the Accept and Move to Next command which
accepts the current change and moves to the next proposed change.
The drop-down contains the commands: Accept and Move to Next,
Accept Change, Accept all Changes Shown and Accept all Changes in
Document. This drop-down is disabled when the document is
protected.
⦁ Reject - The button is the Reject and Move to Next command which
rejects the current change and moves to the next proposed change.
The drop-down contains the commands: Reject and Move to Next,
Reject Change, Reject all Changes Shown and Reject all Changes in
Document. This drop-down is disabled when the document is
protected.
⦁ Previous - To navigate to a previous revision in a document so that
60
changes can be accepted or rejected, click this button.
REVIEW TAB
⦁ Compare
⦁ Compare - To compare or combine two or more versions
of a document, click this button.
⦁ Protect
⦁ Block Authors - Use this button to block others from
editing selected text in a document. This option is only
available for those who have access to a shared
location.
⦁ Restrict Editing - This button is used to restrict how
people edit or format specific parts of a document. It is
possible to prevent formatting changes, force all
61
changes to be tracked, or only enable commenting.
VIEW TAB
⦁ This tab is used to display a document in different ways within the
Microsoft Word window
⦁ Views
⦁ This group contains all the commands relating to the different
ways you can view your documents.
⦁ Read Mode - To read the document in full screen reading
mode, click this button. This mode will show the document
in pages side by side. Images and other document objects
will display. Tools designed for reading instead of writing are
available in this
⦁ mode.
⦁ Print Layout - Displays the document as it would appear if62
VIEW TAB
⦁ Views
⦁ Web Layout - This View will display the page as it will look
if saved as a Web Page. Not all of the images will display
the same as they do in Print Layout View. It may be
necessary to make adjustments to the image locations.
⦁ Outline - To see an outline of the pages in the document,
click this button. Word Art, Clip Art, and other special
features may not display. Just the text of the document will
display.
⦁ Draft - Click this button to view the document as a draft to
quickly edit the document. Items such as Headers and
Footers will not display when in this view.
63
VIEW TAB
⦁ Show
⦁ Ruler - The ruler is used to change tabs and
margins and to determine the length of the
document. Click the check box for this option to
display the ruler in the Word window.
⦁ Gridlines - Gridlines are used to align objects
within a document. Clicking the check box will turn
this feature on and off.
⦁ Navigation Pane - This pane allows you to
navigate through the document by heading, by
page, or by searching for text or objects. 64
VIEW TAB
⦁ Zoom
⦁ Everything relating to adjusting the display percentage of the
active document.
⦁ Zoom - Displays the "Zoom" dialog box. This can also be
accessed from the status bar by clicking on the view
percentage.
⦁ 100% - Adjusts the zoom to 100% of its normal size. Lets you
quickly return to 100%.
⦁ One Page - Adjust the zoom so an entire page fits in the
application window.
⦁ Two Pages - Adjust the zoom so two entire pages fit in the
application window.
⦁ Page Width - Adjust the zoom so the width of the page is the65
VIEW TAB
⦁ Window
⦁ Every document you open in Word can be thought of as a
window. It is possible to open multiple windows of the same
document.
⦁ New Window - Lets you create a new window of the active
document.
⦁ Arrange All - Tile all the open windows side by side on the
screen. This will also maximizes the application/document to a
full screen.
⦁ Split - Splits the current window into two parts.
⦁ View Side by Side - Displays two documents side by side so
they can be easily compared. If you have more than two
documents open the "Compare Side by Side" dialog box is66
VIEW TAB
⦁ Window
⦁ Synchronous Scrolling - Toggles the synchronize scrolling
of the two documents that are displayed side by side. This
is only enabled when you are viewing two documents side
by side.
⦁ Reset Window Position - Resets the windows positions so
they take up the same amount of space on the screen
when two documents are displayed side by side. This is
only enabled when you are viewing two documents side by
side.
⦁ Switch Windows - Lets you switch between all the
currently active documents. This displays all the window /
67
VIEW TAB
⦁ Macros
⦁ Macros - Click this button to
record a macro or to view other
macros. Macros are small
programs that record the steps
taken in a document to perform
a specific task, such as sending
a document to print. The drop-
down contains the commands:
View Macros, Record Macro and
Pause Recording. 68
REFERENCES
⦁ https://bettersolutions.com/word/ribbon/tabs.htm
⦁ https://edu.gcfglobal.org/en/word2016/getting-started-with-word/1/
⦁ http://informationtechnology.sienaheights.edu/uploads/6/5/6/7/6567343/homet
ab.pdf
⦁ http://informationtechnology.sienaheights.edu/uploads/6/5/6/7/6567343/inserttab
.pdf
⦁ http://informationtechnology.sienaheights.edu/uploads/6/5/6/7/6567343/designta
b.pdf
⦁ http://informationtechnology.sienaheights.edu/uploads/6/5/6/7/6567343/pagelayo
uttab.pdf
⦁ http://informationtechnology.sienaheights.edu/uploads/6/5/6/7/6567343/reviewta
b.pdf
⦁ http://informationtechnology.sienaheights.edu/uploads/6/5/6/7/6567343/viewstab
.pdf

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Thanks!
Any questions?

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