Nadimpalli Satyanarayana Raju Institute of Technology (NSRIT)

Course code : 23SOC01

Course name : IT workshop
Student name : V.Samuel Abhishek
Roll number : 24NU1A0261
SEM:1
Branch :EEE
Nadimpalli Satyanarayana Raju Institute of Technology (NSRIT)

Microsoft Excel

 Microsoft Excel is a powerful spreadsheet application that is part of the Microsoft Office
suite. It's used worldwide for various data-related tasks, from simple data entry to
complex data analysis

 Excel uses a grid of cells that can contain numbers, text, or formulas. Data is grouped in
rows and columns, which allows users to add up data, sort and filter it, put it in tables,
and build charts.

 Excel includes features such as calculation, graphic tools, pivot tools, and macro
programming language.
 Nadimpalli Satyanarayana Raju Institute of Technology (NSRIT)

Key Features
1.Data Organization :
• Worksheets and Workbooks :
Excel files, known as workbooks, can contain multiple worksheets. Each worksheet is a grid of rows and columns where you
enter and manage data.
• Tables:
Tables help you organize data by providing sorting, filtering, and formatting options.
2.Formulas and Functions
• Formulas
Create custom calculations by using mathematical expressions.
• Functions:
Excel offers a vast library of built-in functions, such as SUM, AVERAGE, VLOOKUP, and more, to perform complex
calculations easily.
3.Data Visualization:
• Charts and Graphs:
Excel enables you to create various types of charts and graphs (e.g., bar, line, pie) to visually represent data.
• Conditional Formatting:
Highlight cells based on specific criteria to make key information stand out.
 Nadimpalli Satyanarayana Raju Institute of Technology (NSRIT)

4.Data Analysis:
• Pivot Tables:
Summarize and analyse large datasets quickly. Pivot tables are especially useful for identifying trends and patterns. -
• Data Tools:
Utilize tools for sorting, filtering, data validation, and what-if analysis to manipulate and analyze data.
5.Collaboration:
• Real-Time Collaboration
Work simultaneously with others on the same workbook. This feature is particularly useful for team projects and sharing
information.
• Comments and Notes:
Add comments and notes to cells for better communication and collaboration
6.Integration:
• Microsoft Office Integration:
Excel integrates seamlessly with other Microsoft Office applications, such as Word and PowerPoint, allowing for easy data
sharing and transfer.
• External Data Sources:
Import data from various external sources, including databases, web services, and other Excel files.
 Nadimpalli Satyanarayana Raju Institute of Technology (NSRIT)

SOC 23SOC01 IT WORKSHOP

At the end of the course students will able to

MAPPING WITH POs/PSOS

CODE COURSE OUTCOMES po1 po2 po3 po4 po5 Pso1 Pso2

23SOCO1. Perform Hardware

1 trouble shootings 3 2 - - 2 2 1
23SOCO1. Explain the world wide
2 web and internet 3 2 2 - 2 2 2
Develop and working
23SOCO1. knowledge of HTML , CSS 2 2 - - 2 2 2
3
Demonstrate the usage of
23SOCO1. MS-WORD, MS-EXCEL 3 3 3 2 3 2 2
4 spreadsheets
23SOCO1. Show the use of MS-Power
5 point for presentation and 3 2 2 1 3 2 2
experiment with ChatGPT
Nadimpalli Satyanarayana Raju Institute of Technology (NSRIT)

Parts of Microsoft
excel:
•Worksheet:
The area where you enter and manipulate data, consisting of rows and columns.
•Cell:
The intersection of a row and a column, where you enter data.
•Ribbon:
The toolbar at the top that provides access to various commands and features.
•Formula Bar:
Displays the contents of the selected cell and allows you to enter or edit formulas.
•Workbook:
A file containing one or more worksheets.
•Tabs:
Located at the bottom, they allow you to switch between different worksheets in a workbook .
•Columns and Rows:
Columns are labeled with letters (A, B, C, etc.) and rows are labeled with numbers (1, 2, 3, etc.).
•Chart:
A graphical representation of data.
•PivotTable:
A tool for summarizing and analyzing data.
•Name Box:
Displays the reference of the active cell or range.
 Nadimpalli Satyanarayana Raju Institute of Technology (NSRIT)

Worksheet in Microsoft Excel:

A worksheet in Microsoft Excel is essentially a single spreadsheet that contains cells organized in
rows and
columns. Here are the key components and features:

1.Cells:
1. Each cell is the intersection of a column and a row.
2. Cells can contain data such as numbers, text, dates, and formulas.
3. Each cell has a unique address based on its column letter and row number (e.g., A1, B2).
2.Rows and Columns:
1. Rows are horizontal and are numbered (1, 2, 3, etc.).
2. Columns are vertical and are labelled with letters (A, B, C, etc.).
3. Excel supports a large number of rows and columns, allowing extensive data manipulation.
3.Cell Range:
1. A group of cells is known as a range.
2. Ranges can be defined for various purposes, such as applying formulas, creating charts, or formatting.
4.Formulas and Functions:
1. Formulas perform calculations using data in your worksheet.
2. Functions are predefined formulas in Excel, such as SUM, AVERAGE, and VLOOKUP.
3. Formulas always start with an equal sign (=).
Nadimpalli Satyanarayana Raju Institute of Technology (NSRIT)

5.Formatting:
1.You can format cells to change their appearance (e.g., font style, color, borders).
2.Conditional formatting allows you to apply specific formatting based on certain conditions.

6.Charts and Visualizations:

1.You can create various types of charts (e.g., bar, line, pie) to visually represent your data.
2.Charts can be customized with titles, labels, and colours.
7.PivotTables:
1.PivotTables are powerful tools for summarizing and analysing large datasets.
2.They allow you to rearrange and group data dynamically.
8.Worksheet Tabs:
1.Each workbook can contain multiple worksheets.
2.Worksheet tabs at the bottom of the Excel window allow you to navigate between different sheets.
9.Page Layout and Printing:
1.You can adjust the page layout for printing purposes, including margins, orientation, and scaling.
2.Excel provides print preview and various print settings to ensure your worksheet looks good on paper.
Nadimpalli Satyanarayana Raju Institute of Technology (NSRIT)

Cell in Microsoft excel:

A cell in Microsoft Excel is the basic unit of storage in a spreadsheet. Each cell can contain data such
as text, numbers, formulas, or a combination of these.

Cell Components-
1.Cell Address:
The unique identifier for a cell, defined by the intersection of a column letter and a row number.
(e.g., B3 refers to the cell in column B and row 3).

2.Cell Contents:
The data entered into a cell. This can be:
Text: Any alphanumeric characters.
Numbers: Numerical values used in calculations.
Formulas: Expressions that perform calculations on cell data (e.g., `=SUM(A1:A10)`).

3.Cell Formatting:
The appearance of the cell, which can include:
Font Size and Style: The typeface, size, bold, italic, etc.
Number Format: How numbers are displayed, such as currency, percentage, date, etc.
Borders and Shading: Lines and background colours to highlight cells.
 Nadimpalli Satyanarayana Raju Institute of Technology (NSRIT)

Ribbon in Microsoft excel:

The Ribbon in Microsoft Excel is a user interface element that provides access to various features and
commands. It is divided into tabs, each containing groups of related commands.

Main Components of the Ribbon-

1.Tabs:
Organized into logical categories, such as Home, Insert, Page Layout, Formulas, Data, Review, and View.

2.Groups:
Each tab contains groups of related commands. For example, the Home tab has groups like Clipboard,
Font, Alignment, and Number.

3. Commands:
Individual buttons, drop-down menus, and other controls that allow you to perform tasks.
 Nadimpalli Satyanarayana Raju Institute of Technology (NSRIT)

Formula bar in Microsoft excel:

The Formula Bar in Microsoft Excel is an essential feature that allows you to view and edit the contents of the
active cell. It’s a very useful tool for entering and manipulating data, particularly for working with formulas and
functions.

Features of the Formula Bar

1.Cell Reference Box:
• Located on the left side of the Formula Bar.
• Displays the reference of the active cell (e.g., A1, B2).

2.Formula Box:
• The main area where you can view and edit the cell's contents.
• It allows you to enter or edit text, numbers, and formulas.
• If a formula is being entered, it starts with an equal sign (`=`).

3.Insert Function Button:

• Located to the left of the formula box.
• Allows you to quickly access Excel’s function library to insert a function into a cell.
 Nadimpalli Satyanarayana Raju Institute of Technology (NSRIT)

Workbook in Microsoft excel:

A workbook in Microsoft Excel is essentially a file that contains one or more worksheets. It’s where all your data, charts,
and analyses are stored and organized.

Key Components of an Excel Workbook-

1.Worksheets:
Each workbook can contain multiple worksheets. Each worksheet appears as a tab at the bottom of the workbook.
2.Cells:
The individual boxes in a worksheet where you enter data. Each cell is referenced by a column letter and row number.
3.Columns and Rows:
Vertical (columns) and horizontal (rows) sections within a worksheet, identified by letters and numbers respectively.
4.Sheets Tabs:
Located at the bottom, they show the names of all the sheets in the workbook. You can add, rename, or delete sheets
here.
5.Workbook Views:
Options to change how you view the workbook, such as Normal view, Page Layout view, and Page Break view.
 Nadimpalli Satyanarayana Raju Institute of Technology (NSRIT)

Tabs in Microsoft excel:

Microsoft Excel has a Ribbon interface with various tabs that contain a set of tools and commands for different tasks.
1.File:
This tab contains options for file management such as Open, Save, Save As, Print, Share, Export, and Close.
2.Home:
This is where you'll find the most commonly used commands like Clipboard (Cut, Copy, Paste), Font formatting
(Bold, Italics, Underline), Alignment, Number formatting, Styles, Cells (Insert, Delete, Format), and Editing (Sort,
Filter, Find, Replace).
3.Insert:
This tab includes options to insert different elements into your worksheet such as Tables, Pictures, Shapes, Charts,
Sparklines, Links, Text Boxes, and Symbols.
4.Page Layout:
Here you can adjust settings related to the layout of your worksheet such as Themes, Page Setup (Margins,
Orientation, Size), Scale to Fit, Sheet Options (Gridlines, Headings), and Arrange.
5.Formulas:
This tab contains options related to working with formulas and functions, including Function Library, Defined Names,
Formula Auditing, and Calculation options.
6.Data:
This tab is used for managing data with options such as Get External Data, Connections, Sort & Filter, Data Tools
(Text to Columns, Remove Duplicates, Data Validation), and Outline (Group, Ungroup, Subtotal).
Nadimpalli Satyanarayana Raju Institute of Technology (NSRIT)

Columns and rows in Microsoft excel:

In Microsoft Excel, columns and rows form the grid structure of a worksheet. Here’s a breakdown:

Columns:
•Vertical arrangement: Columns run vertically in the spreadsheet, from top to bottom.
•Identification: Each column is identified by a letter or a combination of letters (e.g., A, B, C, ..., Z, AA, AB, etc.).
•Maximum number: Excel can support up to 16,384 columns, ranging from A to XFD.

Rows:
•Horizontal arrangement: Rows run horizontally in the spreadsheet, from left to right.
•Identification: Each row is identified by a number (e.g., 1, 2, 3, and so on).
•Maximum number: Excel can support up to 1,048,576 rows.

Intersecting cells:
•Cells: The intersection of a column and a row creates a cell, where data is entered. Each cell is referenced by
its column letter and row number (e.g., A1, B2, C3).
•Size adjustment: You can adjust the width of columns and the height of rows by dragging the edges or using
the Format options in the Home tab
 Nadimpalli Satyanarayana Raju Institute of Technology (NSRIT)

Charts in Microsoft excel:

Charts are a powerful way to visualize data and make it easier to understand trends, patterns, and
relationships.

Creating a Chart:
1.Select Data:
Highlight the data you want to include in your chart.
2.Insert Chart:
1. Go to the Insert tab on the Ribbon.
2. Choose the chart type you want (e.g., Column, Line, Pie, Bar, Area, Scatter, etc.).
3. Click on the specific chart style you prefer.
Customizing Your Chart-
1.Chart Tools:
Once the chart is inserted, you'll see the Chart Tools tabs (Design and Format) appear on the Ribbon. These
tabs provide options to customize your chart.
2.Design:
Change the chart layout, styles, and colors. Add chart elements like titles, labels, and legends.
3.Format:
Adjust the appearance of chart elements, including fonts, shapes, and colours.
 Nadimpalli Satyanarayana Raju Institute of Technology (NSRIT)

Common Chart Types-

•Column and Bar Charts:
Great for comparing categories of data.
•Line Charts:
Ideal for showing trends over time.
•Pie Charts:
Useful for illustrating proportions.
•Scatter Charts:
Perfect for displaying relationships between two variables.
•Area Charts:
Similar to line charts but with filled areas under the lines to emphasize volume.

Tips for Effective Charts-

•Choose the Right Chart Type:
Ensure your chart type matches the message you want to convey.
•Simplify:
Avoid clutter by keeping your chart simple and focusing on key data points.
•Use Labels:
Clearly label your axes, legends, and data points for better understanding.
•Consistent Colours:
•Use a consistent colour scheme to enhance readability
 Nadimpalli Satyanarayana Raju Institute of Technology (NSRIT)

Pivot tables in Microsoft excel:

A PivotTable is an incredibly powerful feature in Microsoft Excel that allows you to summarize, analyse,
explore, and present large amounts of data.

Creating a PivotTable:

1.Select Data:
Highlight the dataset you want to analyze.

2.Insert PivotTable:
• Go to the Insert tab on the Ribbon.
• Click on PivotTable.
• In the Create PivotTable dialog box, choose the range of data and select where you want to place the
PivotTable (New Worksheet or Existing Worksheet).
• Click OK.
 Nadimpalli Satyanarayana Raju Institute of Technology (NSRIT)

Building the PivotTable:

1.PivotTable Field List:
A Field List will appear on the right side of the Excel window. This is where you’ll drag and drop fields to
build your PivotTable.
• Row Labels: Drag the field(s) you want to use as row labels into the Rows area.
• Column Labels: Drag the field(s) you want to use as column labels into the Columns area.
• Values: Drag the field(s) you want to aggregate (e.g., sum, average) into the Values area.
• Filters: Drag any field(s) you want to use to filter the data into the Filters area.

2.Customizing the PivotTable:

• Sorting and Filtering: Click on the drop-down arrows in the Row Labels or Column Labels to sort or filter
the data.
• Summarize Values By: Click on the value field in the Values area, select Value Field Settings, and
choose how you want to summarize the data (Sum, Count, Average, etc.).
• Show Values As: In the Value Field Settings dialog box, you can also choose to show the values as a
percentage of the total, difference from another field, etc.
 Nadimpalli Satyanarayana Raju Institute of Technology (NSRIT)

Name box in Microsoft excel:

The Name Box in Microsoft Excel is a small, but powerful tool located to the left of the formula bar. It shows the
reference or name of the active cell. Here's how it can be useful:
Features of the Name Box
1.Active Cell Reference:
By default, it displays the address of the selected cell (e.g., A1, B2).
2.Navigating to a Specific Cell:
You can type a cell reference (e.g., C5) or a range of cells (e.g., A1:D10) directly into the Name Box and
press Enter to quickly jump to that location.
3.Defining Named Ranges:
You can assign a name to a cell or range of cells for easier reference. To do this, select the cell or range,
type a name into the Name Box, and press Enter.
4.Accessing Named Ranges:
If you have defined named ranges, you can select them quickly by choosing their names from the drop-down
list in the Name Box.
Nadimpalli Satyanarayana Raju Institute of Technology (NSRIT)

Thank
you