Lab 3: Google Form

BBA1112 Digital Literacy

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What is Google Forms?

• Google Forms is a survey administration application in the G Suite.
– A tool that creates forms for surveys, questionnaires or
presentations to collect and gather information from users via a
customized survey or quiz.
• Responses are then collected and automatically connected to a
spreadsheet or available for user to directly download.
• Several features are offered:
– Shuffle of questions for randomized order,
– Limit responses to once per person,
– Customize themes, etc.

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Getting Started

• There are 3 ways to create Google Form:

1. From G Suites
2. From Google Drive
3. From Google Sheets

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Getting Started (Cont.)

• There are 3 ways to create Google Forms:
1. From G Suites
• Go to https://www.google.com (or directly go to https://forms.google.com)

Step 1

Step 2

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Getting Started (Cont.)

• There are 3 ways to create Google Forms:
2. From Google Drive
• Go to https://drive.google.com

Step 1

Step 2

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Getting Started (Cont.)

• There are 3 ways to create Google Forms:
3. From Google Sheets
• Go to https://docs.google.com/spreadsheets
• Create a blank spreadsheet or select an existing one

Step 1

Step 2

Step 3

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Getting Started (Cont.)
• Selecting a Proper Template
– Several templates are freely provided on the
template gallery including, but not limited to:
• Event Registration
• Event RSVP
• T-shirt Sign Up
• Find a Time
• Customer Feedback
• Event Feedback

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Getting Started (Cont.)

• Selecting a Proper Template

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 Customize theme
Name of the form Status of the form Settings Send/share form

Add-on Preview

Form title

Question types
Question Add a question

Import question(s)

Add a title description

Add an image

Add a vdo

Delete
Add a section
Duplicate question (new page of a survey)

Mark as a required question

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Types of Questions
• Available options:

– Short answer, • Linear (Likert) scale,

– Paragraph (long text • Multiple-choice grid,
answer), • Checkboxes grid,
– Multiple choice, • Date, and
– Checkboxes, • Time
– Drop-down,

– File upload,

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Types of Questions (Cont.)

• Each type of question is suitable for different objectives.
– Drop-down type is suitable for a question with a large number of answer
choices or just to shorten the survey space.
– Grid types are mostly used in a question with repeated answers.
• Linear (Likert) scale and Multiple-choice grid types are mostly used with
repeated answers.
– Satisfaction level: 1 = strongly disagree and 5 = strongly agree
• Checkboxes and Checkboxes grid types are for multiple (correct) answers.
– Asking preferred available time for a meeting in a week: morning, afternoon,
evening, nighttime.
– Asking important factors for making purchasing decision among brands: service
quality, pricing, promotion, store atmosphere, etc.

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Response Validation
• Response validation and more options are varied across question
types.
– Example: Multiple choice type

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Response Validation (Cont.)
• Response validation and more options are varied across question
types.
– Example: Multiple choice grid type

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Customization and Settings

• Customize theme

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Customization and Settings (Cont.)

• Settings

Available only for an organization subscription

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Sending the Form

Send/share the form

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Sending the Form (Cont.)

• Sending the link to email or posting the link

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Exporting Responses
• Save responses on a new/existing Google Sheet or
download.

Step 1

Step 2

Slide the toggle to stop accepting responses

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Exporting Responses (Cont.)

• Save responses on a new/existing Google Sheet or download.

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Add-ons
• You might find it useful to install and use some
add-ons on the Google Forms.
– Expand Google Form’s functionality
– Streamline your workflow simultaneously

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Add-ons (Cont.)
• Installing add-ons

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Add-ons (Cont.)
• Removing add-ons
– Click on “Add-ons.” and search for the add-on you want to remove.
– Then, click on the green “Manage” button and select “Remove.”

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Add-ons (Cont.)
• Some useful add-ons:
– Form Notifications (by google.com)
• Sending email to form creator for every response received
– Email Notifications for Google Forms (by Amit Agarwal) [trial
version]
• Sending email to form creator for every response received but with
more advanced functionality
– formLimiter (by New Visions Cloudlab)
• Prevent submissions of Google Forms based on a specified number of
responses or a certain date, time, or cell value
– E.g., limit number of participants on a signup sheet

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References and Further Information

• Google for Education on Google Forms topic

https://teachercenter.withgoogle.com/first-day-trai
nings/welcome-to-google-forms
• A sample list of useful add-ons on Google Forms
https://www.getcloudapp.com/blog/google-forms-a
dd-ons

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