A

Minor Project (IS3270)

Presentation

Submitted in the partial fulfillment of the requirement for the award of

Bachelor of Technology
in
CSE (IoT and Intelligent Systems)

Project Management Portal

Department of IoT and Intelligent Systems
School of Computing and Intelligent
Systems By:
Manipal University Jaipur Himanshu Dhakad (219311189)
VPO. Dehmi Kalan, Jaipur, Rajasthan, Vibhu Jangra (219311140)
India – 303007
Under the guidance of:
Dr Deepak Sinwar
 Objectives
The objective of the minor project management portal is to provide a streamlined and user-friendly platform for managing
small to medium-sized projects efficiently.
It aims to facilitate project organization, task management, collaboration, resource allocation, time tracking, reporting, and
analytics. By offering customization, scalability, robust user management, security features, and integration with other tools,
the portal aims to enhance project workflows, improve collaboration, and increase the overall efficiency of project delivery
within the organization.

Resource Assessment Task

Allocation Management

Time Tracking Collaboration Reporting

 OBJECTIVES
Optimize resource allocation across major projects to ensure efficient utilization. Identify
Resource Allocation and address resource conflicts or constraints at the portfolio level.

The project will also automate the internal and external assessment of the students and
Assessment this will be available to all the respective stake holders of the department and the
project.

To organize and manage the different tasks of the software effectively, ensuring that
Task Management
tasks are distributed evenly in the software units and completed within the set deadlines

To track the time spent on various tasks, helping in productivity analysis, accurate and
Time Tracking
fruitful results of the different projects.

To improve collaboration among students, guide and faculty, facilitating better

Collaboration
communication and teamwork.

To generate real-time reports on project progress, helping all the stakeholders to make
Reporting
informed and wise decisions for the betterment of the projects.
Problem Statement

• A unified project management system is lacking for both minor and major
university projects, leading to inefficiencies and delays.
• For minor projects, a dedicated dashboard is needed to track progress and
facilitate communication, while major projects require a customizable dashboard to
handle complexities and coordinate stakeholders effectively.
• Developing tailored dashboards for both scales of projects is essential to
enhance visibility, collaboration, and overall efficiency, ensuring timely
completion and optimal resource utilization.
 PRO’S CON’S

Improved Organization and Planning: Centralized repository for Learning Curve and Setup Time: Time and effort required to
tasks, files, and documentation; visual tools for tracking progress learn the system and migrate data; potential resistance from team
and dependencies. members if not properly introduced.

Enhanced Collaboration and Communication: Shared workspace Potential Information Overload: Too many features and
for team discussions, updates, and feedback; improved visibility notifications can be overwhelming and distracting; requires team
into individual and team progress; real-time discipline to avoid communication overload.
notifications and reporting.

Increased Efficiency and Productivity: Automated workflows and Cost: Some systems can be expensive, especially for larger teams
task management resource allocation and workload balancing or with additional features; may require additional hardware or
time tracking and performance monitoring. IT support.

Reduced Risk and Improved Quality: Early identification and Security and Data Privacy Concerns: Ensuring data security and
mitigation of potential risks standardized processes and reporting appropriate access controls; potential vendor lock-in if heavily
for quality control version control for documents and files. reliant on specific software.

Scalability and Flexibility: Adaptable to different project types Over-reliance on Technology: The system should complement
and sizes; often offer existing processes, not replace them; human communication and
integrations with other business tools cloud-based options for problem-solving skills remain crucial.
remote
collaboration.
Requirement Engineering:-
Critical phase in software development, especially for complex projects like the university project
management system we're envisioning. It involves gathering, analyzing, documenting, and validating the
needs and constraints of stakeholders to define system requirements accurately.
TIME STAMP
Track the evolution of a project, ensuring that teams work with the most up-to-date information
while providing a historical timeline for performance evaluation and future planning
ER Diagram:-
• The minor project management system's ER diagram depicts key
entities like Project, Task, User, Department, Students, Guide and
Resource.

• Relationships include Project-Task (one-to-many), Task-User (one-to-

many), Project-Department (one-to-many), and Resource-Project (one-
to-many).

• This concise representation clarifies how project elements interconnect,

aiding in system understanding and design.
Implementation
Login Page:-
The minor project management portal is designed to facilitate effective collaboration and management of projects within an
educational context. It consists of separate login portals for students and teachers, each tailored to their specific roles and
responsibilities.
1.Student Portal: Upon logging in, students are greeted with a user-friendly dashboard showcasing
upcoming project deadlines, important announcements, and notifications. They have access to
detailed information about ongoing projects, including descriptions, deadlines, and assigned tasks.
The portal allows students to track their progress, manage their tasks, access relevant resources
such as documents and templates, and engage in discussions with peers and instructors regarding
project-related matters.

2.Teacher Portal: Teachers have access to additional administrative functionalities to oversee and
guide the project management process. The dashboard provides an overview of all projects and
students under their supervision, allowing them to monitor progress and identify areas that may
require attention. Teachers can create and assign projects, define tasks, set deadlines, and track
student submissions. They have the ability to manage student profiles, assign tasks, provide
feedback, and evaluate project outcomes. Additionally, the portal offers communication tools to
facilitate interaction with students, send announcements, and foster collaboration.
• Front Page:-
The front page consists of a student welcome page with a header to navigate
to the Home, Dashboard, Document Upload, Evaluation, and Registration
pages.
Progress Report:-
Consist of student progress report with assigned tasks with there respective
deadlines and assigned grade, with a manage button to change status of task
Guide Registration (student’s side view):-
Physical Guide allotment form link with pdf to download and Guide
registration form to register online form with students, guide and project
related details
•Registered Students (Teacher’s Side):-

Show students applied for that particular guide and select students from that list based on
priority basis
Database:-

A PHP database for login and guide consent form facilitates user authentication and data collection for guide consent in a streamlined
manner. Here's a brief description of its components:

• User Authentication:
PHP scripts authenticate users through a
login form.
Credentials are verified against stored data
in a MySQL database.

• Guide Consent Form:

Collects user information like name, email,
and contact details.
Includes agreement to terms.
PHP validates form input for accuracy.
Submissions are processed and stored
securely in the database.

• Management:
Admins can manage consent data,
including querying, updating, or deleting
records as needed.
Conclusion
The platform ensures that each user group has access to the specific tools and functionalities they need to fulfill their roles effectively.
Students benefit from a user-friendly interface where they can access project details, manage tasks, collaborate with peers, and access resources,
while teachers gain administrative capabilities to oversee multiple projects, manage student progress, provide feedback, and evaluate outcomes.

The authentication and authorization mechanisms employed ensure secure access to the portal while maintaining data integrity and
confidentiality. Role-based access control allows for tailored user experiences, granting appropriate permissions based on user roles and
responsibilities.

In considering the future scope for the minor project management system, particularly concerning the database and backend, several
avenues for development emerge to enhance functionality and efficiency. First, optimizing the database structure and query performance
through techniques like indexing and migration to advanced database systems such as MongoDB or NoSQL databases could
significantly improve scalability and response times, crucial as data volumes expand. Strengthening security measures by incorporating
encryption for sensitive data and implementing multi-factor authentication would bolster overall system security. Additionally, integrating with
external systems and APIs, like CRM or version control systems, would enhance interoperability and streamline workflows.
THANK YOU