The document outlines advanced capabilities of Microsoft Word, focusing on mail merge, label generation, and integrating images. It details objectives for improving productivity through effective use of Word features, along with examples of documents that can be created. Additionally, it covers the functionalities of word processors, keyboard shortcuts, and various types of materials that can be incorporated into Word documents.
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Lesson-3
The document outlines advanced capabilities of Microsoft Word, focusing on mail merge, label generation, and integrating images. It details objectives for improving productivity through effective use of Word features, along with examples of documents that can be created. Additionally, it covers the functionalities of word processors, keyboard shortcuts, and various types of materials that can be incorporated into Word documents.
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EMPOWERM
ENT TECHNOLOGIE S TOPIC OUTLINE
Mail Merge and Label
1 Generation Integrating Images and 2 External Materials OBJECTIVES Use some advanced capabilities of Microsoft Word commonly used to increase productivity and 01 efficiency; Effectively use these features to help improve the 02 productivity of an organization through maximizing the potential of Microsoft Word;
Create form letters or documents, labels, and
03 envelopes for distribution to various recipients; and
Create media-rich documents or printing or
04 publishing. Lesson Motivation Scenario 1: You were tasked to create and send out formal invitations for a promo campaign that a company is running. You were also initially given a list of ten names of 1. Fromloyal customers the given to send scenario outdescribe above, to. briefly how you would most likely complete the task of sending ten invitations with individual names of recipients using Microsoft Word. 2. Give examples of documents that you can personalize and send or distribute. Lesson Motivation Scenario 2: You re making a report on the positive effects of using solar energy to the environment. To make your report more appealing, you thought of putting a picture of a solar panel into your report. You also considered presenting graphical data on the trends of worldwide initiatives on the use of solar energy. 1. Describe briefly how you can insert pictures or images in Word document. 2. What other kinds of images or materials can be inserted in a Word document? Advanced Word Processing Skills What is Word Processing? The act of utilizing a computer to produce, edit, save, and print documents is known as word processing. Word processing requires specialist software (sometimes known as a Word Processor). Microsoft Word is one example of a word processor, although other word processing apps are also commonly used. Microsoft Works Word Processor, Open Office Writer, Word Perfect, and Google Drive Document are just a few examples. A word processor is a piece of software that allows you to create, store, and print typed texts. Word processors are now one of the most widely used computer software products, with Microsoft Word being the most popular. Examples and Top Uses of a Word Processor • Book • Document • Help documentation • Journal • Letter • Marketing plan • Memo • Report • Resume Examples of Word Processor Programs Below is the listing of some popular word processors in alphabetical order: 1. Abiword. 9. Microsoft WordPad. 2. Apple iWork - Pages. 10. Microsoft Works (discontinued). 3. Apple TextEdit - Apple macOS 11. SoftMaker FreeOffice -> TextMaker included word processor. (free). 4. Corel WordPerfect. 12. OpenOffice -> Writer (free). 5. Dropbox Paper (online and 13. SSuite -> WordGraph (free). free). 14. Sun StarOffice (discontinued). 6. Google Docs (online and free). 15. Textilus (iPad and iPhone). 7. LibreOffice -> Writer (free). 16. Kingsoft WPS Office -> Writer (free). 8. Microsoft Office -> Microsoft Word Features of a Word Processor Adjust the layout AutoCorrect AutoFormat Collaboration Copying, cutting, and pasting Find Grammar Checker Features of a Word Processor Headers and footers Indentation and lists Insert tables Import data Template Text formatting Features of a Word Processor Tables Text Wrap Thesaurus Macros Mail Merge Mailers and labels Features of a Word Processor Multimedia Multiple windows Search and replace Spelling and Grammar Word wrap Keyboard Shortcuts Functions Ctrl + A Select All Ctrl + M Tab Ctrl + B Bold Text Ctrl + N Create a new document Ctrl + C Copy Text Ctrl + O Open a document Ctrl + D Show Font Dialog Box Ctrl + P Display Print dialog box Ctrl + E Align Text to Center Ctrl + R Align Text to Right Ctrl + F Display Find Dialog Box Ctrl + S Save a document Ctrl + G Display Go To Dialog Box Ctrl + U Underline Text Ctrl + H Display Replace Dialog Box Ctrl + V Paste a copied text Ctrl + I Italize Text Ctrl + X Cut a selected Text Ctrl + J Justify Text Ctrl + Y Redo the last undone action Ctrl + L Align Text Left Ctrl + Z Undo the last action Tabs
Active Tab Ribbon
Rulers Document Header
Document Area
View Buttons Zoom Slider
Home Tab - allows you to change document settings, such as the font properties, add bullets or a numbered list, adjust styles, and other common features. Text Alignment – Left, Right, Center and Justify
Insert Tab – is used to insert different features such as tables,
pictures, clip art, shapes, charts, page numbers, word art, headers, and footers into a document.
Page Layout – refers to the arrangement of text, images, and
other objects on a page. Pages sizes are Short (letter) - .8.5” by 11” ; Long(Folio) – 8.5” by 13”; A4 – 8.27” by 11.69”
Page Orientation – Portrait and Landscape
Image Placement In line with text – This is the default setting for images that are inserted or integrated in a document.
Square – This setting allows you to insert a picture anywhere
in the paragraph, with the text wrapping around it in a square pattern, similar to a frame. Tight – This is almost the same as the square setting, but here the text “hugs” to the general shape of the image.
Through – This setting allows the text on your document to
flow even tighter, taking the contour and shape of the image. Top and Bottom – This setting pushes the text away vertically to the top and / or the bottom of the image so that the image occupies a whole text line on its own.
Behind Text – This allows your image to be dragged and place
anywhere on your document but all text floating in front it.
In front of Text – This setting allows your image to be placed
right on top of the text as if your image was dropped right on it. MAIL MERGE AND LABEL GENERATION MAIL MERGE This feature allows you to create documents and combine or merge them without another document or data file.
It is commonly used when sending
out advertising materials to various recipients COMPONENTS OF MAIL 1. MERGE Main Document - The letter that contains the email information for each of the merged document that can be letter, stationery, or template. 2. Data Source – a collection of data that will be merged into a document, such as a list of names and addresses for a mail merge. 3. Merge Document – this is a word processing document that is the generated output after executing the merge process. STEPS LABEL GENERATION • It creates a blank form document that simulates either a blank label or envelope of pre-defined size and will use the data file you selected to print the information, typically individual addresses. Let’s create a Simple Mail Merge INTEGRATING IMAGES and EXTERNAL MATERIALS KINDS OF MATERIALS PICTURES
Generally, these are electronic or digital pictures or
photographs you have saved in any local storage device. There are three commonly used types of picture files. You can identify them by the extension on their file names. KINDS OF MATERIALS PICTURES
Generally, these are electronic or digital pictures or
photographs you have saved in any local storage device. There are three commonly used types of picture files. You can identify them by the extension on their file names. FILE FORMAT OF PICTURES .JPG - This is pronounced as “jay-peg,” and is the short form for .jpeg or Joint Photographic Experts Group. - This type of image file can support 16.7 million colors that it why it is suitable for use when working with full color photographic images. FILE FORMAT OF PICTURES .GIF - This stands for Graphics Interchange Format. - This type of image file is capable of displaying transparencies. - It is also capable of displaying simple animation. KINDS OF MATERIALS CLIP ART This is generally a GIF type; line art drawings or images used as generic representation for ideas and objects that you might want to integrate in your document. KINDS OF MATERIALS SHAPES These are printable objects or materials that you can integrate in your document to enhance its appearance or to allow you to have some tools to use for composing and representing ideas or messages. KINDS OF MATERIALS SMART ART Generally, these are predefined sets of different shapes grouped together to form ideas that are organizational or structural in nature. If you want to graphically represent an organization, process, relationships, or flow for infographic documents, the you will find this easy and handy to use. KINDS OF MATERIALS CHART
Another type of material that you can integrate in your
Word document that allows you to represent data characteristics and trends. KINDS OF MATERIALS SCREENSHOT
Sometimes, creating reports or manuals for training procedures
will require the integration of a more realistic images of what you are discussing on your report or manual. Nothing can get you a more realistic image than a screenshot. IMAGE REPLACEMENT • In Line with Text • Square • Tight • Through • Top and Bottom • Behind Text • In front of Text Credits: This presentation template was created by Slidesgo, and includes icons by Flaticon and infographics & images by Freepik
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