V.

POLICE BLOTTER
By Miss Elga Joy B. Garcia, JD, MA
A Police Blotter is a record of daily events occurring within the
territory/jurisdiction of a given police unit or command. A report
generated daily for the previous 24-hour period. It contains material
details concerning the event for legal and statistical purposes. This
police blotter is an informational record book that is utilized for
evidentiary or referral purposes.(Circular No. 5, GHQ PNP dated 10 Dec
1992).
Each PNP operating unit shall maintain an official police blotter where
all types of operation and undercover dispatches shall be recorded.
The Police Blotter shall be a record book bound with hard covers and
shall be 12 inches (12”) by 16 inches (16”) in size. The front cover of a
police blotter shall contain the name or designation of the police force
and particular police district/ station, together with the designation of
the specific police unit or sub station, the volume or book number, the
series number and the period covered. Color blue (General use) and
Pink (Women and Children Protection Center
PURPOSE OF POLICE
BLOTTER

The Police Blotter entry reports serve as a

permanent record of incidents, events,
problems, and occurrence. A Police Blotter is
used to keep informed of activities within the
police jurisdiction. It is also used to compile
statistical information, identify problems in the
community, or identify police training needs.
These reports are needed to facilitate
investigations, prepare court cases, or defend
 REPORT CONTENT
The entry in the Police Blotter should answer the following
cardinal elements of a police report: Who, What, When, Where,
Why and How and the disposition of the case. In answering the
5 W’s and 1H and the case disposition, all such material details
about the event, including the names of the suspects, the
victim, the witnesses, if any, the nature of the action or offense,
the possible motive, the place, the date and time of occurrence
and significant circumstances that aggravate or mitigate the
event or the crime should be entered along with the identity of
the officer to whom the case is assigned (officer-in-case) and the
status of the case.
ENTRY NO DATE TIME INCIDENT/ DISPOSITION
EVENT
001-01 APRIL 30,2025 6:05AM NATURE: 001-01
Stabbing
Incident

VICTIM: ANA B.
AQUILA
SUSPECT: JAY
AR C. IQUIN

On or about 6
o’clock in the
morning on
April 30,2025,
one Ana B.
Aquila, single,
20 years old, a
resident of Brgy.
INCIDENT EVENT
On or about 6 o’clock in the morning on April
30,2025, one Ana B. Aquila, single, 20 years old, a resident
of Brgy. Ugac Sur, Tuguegarao City, came to this office and
requested to put into records that his friend/neighbor
namely, Jerry A. Picolo, single, 22 years of age, laborer, a
resident of the same place was stabbed to death by the
suspect identified as Jay ar C. Iquin, 25 years of age, single,
and resident of the same place at Pico St. Ugac Sur,
Tuguegarao City.
 Mr. Jerry A. Piccolo, revealed father that while he
walked at Picolo street particularly on Picolo Sari-sari
Store and he saw what happened. The suspect got a knife
and attacked the victim to her different parts of the body. He
stabbed ten times (10x) at the chest (5x) and (5x) at the
lower abdomen that resulted in his ultimate death.
For record purposes only.
B. Answering the 5W’s and 1H

What Who When Where Why How

Stabbing Victim: Ana April Picolo sari- jealousy The suspect

Incident B. Aquila 30,2025 at 6 sari store at followed the
o’clock in the Picolo street, victim and
Suspect: Jay morning Barangay got a knife
ar C. Iquin Ugac Sur, and attacked
Tuguegarao the victim to
City her different
parts of the
body.
 BLOTTER PROCEDURE
Crime incidents, arrests or events/ activities
shall be recorded in the blotter book by the
Desk Officer.
If the report is a crime incident as verified by
the DO, he/she shall accomplish the Incident
Record form (IRF) (Annex “NN”) using Crime
Information Reporting and Analysis System
(CIRAS) from which the entry in the blotter
If the incident falls under the jurisdiction of
the Katarungang Pambarangay, it shall all be
recorded but indicated in disposition as
referred to Barangay.

If the crime incident involves Children in

Conflict with the Law (CICL), always use
a.k.a. or aliases when writing entries to blue
 GUIDELINES IN MAKING ENTRIES

1. All entries in the police blotter shall be

handwritten in a clear, concise and simple
manner but answering as far as practicable the
5Ws and 1H. Clarity should not be sacrificed for
brevity.
2. Only facts, not opinions, are entered in
the blotter.

3. No erasures shall be made on the

entries. Corrections are made by drawing
one horizontal line over such word or
phrases and the actual entry initiated by
4. A ball pen or pen with blue, black or blue
black ink is used for making entries.

5. Misrepresentations in the blotter or any

attempt to suppress any information therein
are punishable criminally and
administratively.
6. The entries must be legibly written in
long hand and consecutively numbered.

7. Every page of the blotter shall be

consecutively or chronologically filed up. No
line of space shall be left blank between
any two entries.
8. The Duty Desk PNCO shall print his
complete name, rank, designation below the
last line of entry and to be duly signed.

9. Any development of a case to be reflected

in the blotter should be new entry at the time
and day it was reported. A reference to the
previous entry number of the case, however,
should be made.
10. In every shift, the Duty Sergeant,
under the supervision of the Duty Officer
or Complaint Desk Officer, shall make the
actual entries in the blotter and at the end
of his tour of duty, both Duty Sergeant and
Duty Complaint Desk Officer shall sign the
blotter.
C. Maintenance of a Police
Blotter

Every police station shall maintain a police

blotter

All PNP operating units or City/ Provincial /

District Police Offices, in addition to station/
precint shall likewise maintain separate
blotters.
Each PNP Operating unit shall maintain an official
police blotter where all types of operational and
undercover dispatches shall be recorded containing
the five “Ws” and one “H” of information.

A Police Blotter is a logbook that contains the daily

registry of all crime incident reports, official summaries
of arrest and other significant events reported in a
police station (PNP Police Operational Procedures
D. Police Blotter for Cases Involving Women and
Children.
A separate Police Blotter, however shall be
maintained for crime incident reports
involving violence against women and
children and those cases involving in
conflict with the law to protect their privacy
pursuant to Republic Act (RA) 9262 (Anti-
Violence Against Women and Children Act
of 2004) and RA 9344 (Juvenile and Welfare
 E. Crime Incident Reporting System (CIRS)

Each PNP operating unit shall also maintain and utilize

the PNP Crime Incident Reporting System (CIRS), an
electronic reporting system that facilitates crime
documentation, modernizes data storage and provides
quick and reliable transmission of crime information
from lower units and NOSUs of the PNP to the National
Headquarters at Camp Crame, Quezon City. This is also
known as electronic blotter or more popularly known
as “e-blotter” (PNP Police Operational Procedures
 F. Unit Crime Periodic Report (UCPER)

Purpose
To promote consistency in the recording of
crime incidence, the PNP adopts a uniform
procedure in reporting and collecting crime data
including cases reported to other law enforcement
agencies that are part of the Criminal Justice
System (PNP Police Operational Procedure 2013)
Execution and Procedures

The Chief of Police is primarily responsible for

the maintenance of accurate crime data.
Accuracy and integrity of crime recording
processes must be ensured by the Chief of
Investigation Section and Crime Registrar.
The Chief of Police shall likewise ensure that the crime
date are gathered from all sources, such as Barangay,
NBI, PDEA, BFAR, DENR, DSWD, BOC, BI, and other
agencies with law enforcement functions in the locality.

Unit Commanders shall appoint a Crime Registrar

who shall be responsible in consolidating and
maintaining crime data files of each unit to ensure
consistency and continuity (PNP Police Operational
Procedures 2013)
 END

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