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Presentation 1- Introducing Spreadsheets

This lesson introduces the main elements of spreadsheets, including how to write formulae using cell references, replicate data, and understand relative and absolute cell references. It emphasizes the use of formulas for calculations and the fill handle for data replication and series extension. Activities are included to reinforce learning on basic formulae and cell references.

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Mohamed Solob
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4 views

Presentation 1- Introducing Spreadsheets

This lesson introduces the main elements of spreadsheets, including how to write formulae using cell references, replicate data, and understand relative and absolute cell references. It emphasizes the use of formulas for calculations and the fill handle for data replication and series extension. Activities are included to reinforce learning on basic formulae and cell references.

Uploaded by

Mohamed Solob
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Introducing spreadsheets

Lesson 1: Formulae, replication and referencing

© Hodder & Stoughton Limited 2021


Objectives

In this lesson you will learn:


 the main elements of a spreadsheet
 how to write formulae using cell references
 how to replicate data and extend data series
 the difference between relative and absolute cell references.

© Hodder & Stoughton Limited 2021


A spreadsheet

© Hodder & Stoughton Limited 2021


The main elements of a
spreadsheet
• A spreadsheet consists of a
grid of cells used to store data.
• A cell is a box on the
spreadsheet into which you
can place numbers, text or
calculations.
• A spreadsheet is divided into
rows and columns and these
are used to provide each cell
with a unique cell reference.
© Hodder & Stoughton Limited 2021
Calculations

Spreadsheets are often used to perform calculations.


This is done by writing a formula.
Formula: is a calculation.
Most formulae use cell references. This means that you
can change a value in a cell and the formula automatically
recalculates the answer.
Cell references: a unique reference used to identify a cell
in a spreadsheet.
© Hodder & Stoughton Limited 2021
Formulae

Formulae must always start with an equals


sign:
For example: =A1+B2
You use the operators:
plus sign + for addition
minus sign - for subtraction
asterisk * for multiplication
forward slash / For division

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Creating formulae
To create a formula to add together two numbers:

Now watch video 1.1


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Activity 1.1: Basic formulae

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Replication
Replication is where you copy information from one cell to
another using the fill handle.
This is a great time-saving feature of spreadsheets.

Now watch
video 1.2

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Extending a data series
The fill handle can be used to extend and complete a series
of numbers, dates or formulae.

Now watch video 1.3


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Activity 1.2: Times tables

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Relative cell references
If you click on one of the cells where the formula has been copied to, you
will see that the cell references have been changed to those for that row.

These are called relative cell references.


Relative references are very useful if you need to repeat the same
calculation across multiple rows or columns.
Now watch video 1.4 © Hodder & Stoughton Limited 2021
Absolute cell references

Sometimes, you do not want a cell reference to change


when copying cells. In this situation, you use an absolute
cell reference.
An absolute reference is created by adding a dollar sign ($)
in front of the column reference, the row reference, or both.
You can either add it manually or by pressing on F4 after
clicking on the cell
For example: $A$3
© Hodder & Stoughton Limited 2021
Now watch video 1.5 © Hodder & Stoughton Limited 2021
Activity 1.3: Any times table

© Hodder & Stoughton Limited 2021


Activity 1.4: Maths chain

© Hodder & Stoughton Limited 2021


Activity 1.5: Cell references

© Hodder & Stoughton Limited 2021

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