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Module 4.2 Calculations Slide Show

This document is a training module for Grade 11 students on using various functions in spreadsheet software, including ROUND, LARGE, SMALL, COUNT, COUNTA, COUNTBLANK, and COUNTIF. It also covers the SUBTOTAL function, random number generation, and the SUMIF function for conditional summation. Additionally, it addresses error indicators and provides activities for practical application of the concepts learned.

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6 views28 pages

Module 4.2 Calculations Slide Show

This document is a training module for Grade 11 students on using various functions in spreadsheet software, including ROUND, LARGE, SMALL, COUNT, COUNTA, COUNTBLANK, and COUNTIF. It also covers the SUBTOTAL function, random number generation, and the SUMIF function for conditional summation. Additionally, it addresses error indicators and provides activities for practical application of the concepts learned.

Uploaded by

p9d7n6qcg4
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 28

Computers, part

of your life
1
Grade 11
Calculations
Module 4.2
2
3
Contents

 Functions

 Interpretation of error i
ndicators
 Test and improve

 Module activities
4
Functions
5
ROUND function
Used to round numbers
to a specified number of decimal places

Example of Resul
Number Description
function t

Rounds a number to the


92.6 =ROUND(A1,0) 93
nearest integer

Rounds a number to 1
78.8987 =ROUND(A2,1) 78.9
decimal place

Rounds a number to 2
65.345 =ROUND(A3,2) 65.35
decimal places

Rounds a number to 3
68.5275 =ROUND(A4,3) 68.528
decimal places
6
ROUND function vs.
Increase / Decrease
Decimal

ROUND Increase /
function Decrease
Decimal
Result is the
true rounded Values stored in
cells remain the
number same
Activity 1
7
8 LARGE and SMALL functions

What the
Function Example
function does

Determines Nth
=LARGE(range, =LARGE(A2:A30
largest number of all
N) ,2)
values in range

Determines Nth
=SMALL(range, =SMALL(B1:B10
smallest number of
N) 0,3)
all values in range
Activity 2
9
10
Functions which can
count (1)
What the function
Function Example
counts

Number of cells in a
=COUNT(range
range which contain =COUNT(A1:A10)
)
numerical values

Number of cells in a
range which contain
=COUNTA(rang
any value (text or =COUNTA(C1:C10)
e)
numeric), i.e. cells
which are not empty
11
Functions which can
count (2)
What the
Function Example
function counts

=COUNTBLANK(ra Number of empty


=COUNTBLANK(B2:B12)
nge) cells in range

=COUNTIF(A3:A10,10)
Number of cells in
=COUNTIF(C3:C10,
=COUNTIF(range, range that meet
"Pretoria")
criterion) a certain
criterion =COUNTIF(B2:B10,">=
70")
12

COUNTIF
example

 Count the number of grade 10 learners –


i.e. the number of times the value in B12
is found in the range C3:C10
 Note the use of absolute referencing
Activity 3
13
SUBTOTAL function
14
To summarise data quickly

To have
subtotals
for each
Grade
group,
SORT Subtotals for
any of the
the
columns can
workshee
be inserted
t by this for each
column Grade
SUBTOTAL function
15
• Select data
(also column headings)
• Sort data according to group
you want to summarise
• Data tab  Outline group 
Subtotal

Group to summarise
Function to apply

Column/s for subtotals


Activity 4
16
17 Other handy functions
What function
Function Example
does
Returns a random real
number between 0 and
=RAND() 1 =RAND()
(e.g. 0.2342 or
0.985678 )

=RANDBETWE Returns a random whole


=RANDBETWEEN(1,1
EN number between two
00)
(bottom,top) specified numbers

Raises a number to a
=POWER(num
power =POWER(5,2)
ber, power)
(e.g. 52 = 5 x 5 = 25)
Activity 5
18
Calculate the
19
sum
of certain cells
= SUMIF(range, criterion,
sum_range)
 Range is the range of cells tested to
determine if any cells in it meet the criterion

 Criterion determines which cells are added


– can be a number, text or expression

 Sum_range is the range containing the


cells that are added – if corresponding cells
in the range meet the criterion
Calculate the
20
sum
of certain cells
= SUMIF(B2:B6, 11,
ple  Tests range B2:B6 C2:C6)
am 
Ex
Criteria: cell must contain value
11
 If the value of the corresponding
cell in column B is 11, it must be
Result of the SUMIF function
added
in cell C8 is R45.00
The cells that meet the
criteria are B2, B4 and B5.
The values in corresponding
cells in column C are R20.00
(C2), R10.00 (C4) and R15.00
(C5), which add up to R45.00.
21
TIP

Entering a SUMIF function is made easy using the


Insert Function command on the Formulas tab
Activity 6
22
23
Interpretation of
error indicators
Error indicators start with a hash
24
(‘#’)
Error
Likely cause of error Possible solutions
indicator

Missing operator, colon or


comma, e.g. Ensure that an operator,
#NULL! =D1 + D2 + D3 D4 colon, or comma is
=SUM(A1:A10 B1:B10) entered where required
=SUM(A1 A10)

When you enter a


Ensure there is no
function / formula that
reference to the same
Circular contains a cell reference
cell where the function /
Reference that is the same as the
formula has been
current cell, e.g. entering
entered
=A1*2 in cell A1
Activity 7
25
26
Test and improve
Use summary for your revision
Written module activity
27
Practical module activity
28

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