Welcome

CHAPTER ONE
Content Management
Systems(CMS)
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@ 2024 FTVT Institute All Rights Reserved

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Unit Overview
 A Content Management System (CMS) is a software platform
that enables users to create, manage, and modify digital content
on a website without requiring specialized technical knowledge
or coding knowledge.
 It provides an intuitive interface for users to organize and
publish content, such as text, images, and videos, while
separating the content from the design and functionality.

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 Popular CMS platforms like WordPress, Joomla, and Drupal
empower users to build and maintain websites with ease,
offering customizable templates, plugins, and robust features to
enhance functionality.
 CMSs streamline the process of website management, making
them ideal for businesses, bloggers, and anyone seeking to
manage online content efficiently

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Introduction of Content
Management Systems (CMS)
 A Content Management System (CMS) refers to the end-to-end
process of sourcing, creating, managing, and delivering content.
 It Content Management System (CMS) is typically not a piece
of software that you install directly on your personal computer
(PC). Instead, it's a web-based platform or system that allows
you to create, manage, and deliver content through an
accessible online interface.

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A Content Management System (CMS) is generally
composed of two major components that work
together to help manage, organize, and deliver
content effectively:
 A content management application (CMA) is the front-end part
of the CMS that users interact with directly to create, edit, and
manage content.
 A content delivery application (CDA) is the back-end part of
the CMS that takes care of storing, processing, and delivering the
content to the front end, such as to a website or mobile app.

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 Types of CMS platforms
1
Open Source CMS These platforms are free to use and highly customizable. Open-
source CMSs are ideal for users who want full control over their WordPress, Joomla, Drupal
content management and site functionality.
2
Closed-source CMS solutions owned by specific companies,
typically offered as a paid service with support, and often include Adobe Experience Manager,
Proprietary CMS
hosting. These are ideal for businesses that want more robust Sitecore, Kentico
features and support.
3
These CMS platforms are hosted on the cloud and are usually
Cloud-based CMS offered as Software-as-a-Service (SaaS). They are user-friendly
Wix, Squarespace, Shopify
(SaaS) and ideal for businesses that want to avoid infrastructure
management and maintenance.
4
A Headless CMS provides content management capabilities but
separates the front-end (presentation layer) from the back-end
Headless CMS Content ful, Strapi, Sanity
(content management). Ideal for delivering content across
multiple platforms (websites, apps, IoT).

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5
Designed for large organizations to manage complex content workflows and large
Enterprise CMS (ECM) amounts of content. These CMS platforms often come with robust features for OpenText, Documentum, Alfresco
document management, content collaboration, and compliance.
6
Primarily focused on managing website content, these CMS platforms allow easy
Web Content Management
creation, editing, and publishing of web pages. They are suitable for businesses WordPress.com, Drupal, Joomla!
System (WCMS)
and individuals who need to maintain a website without deep technical skills.

7
Specializes in managing rich media content like images, videos, and audio files.
Digital Asset Management
Ideal for companies with large media libraries that require easy storage, access, and Bynder, Widen Collective, Canto
(DAM) CMS
management of digital assets.
8 Tailored to managing online stores, these CMS platforms integrate product catalogs,
Shopify, WooCommerce,
E-commerce CMS shopping carts, and payment gateways, making them ideal for businesses focused on
BigCommerce
e-commerce.
9 Focused on creating and managing blogs, these CMS platforms allow for easy
Blogging CMS content creation, formatting, and publishing. Ideal for bloggers, content creators, WordPress.com, Medium, Ghost
and small businesses.
10
Focused on collaboration between multiple users and teams in content creation and
Content Collaboration
approval workflows. These are ideal for teams working together on large-scale Confluence, Notion, Quip
CMS
content production.

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CMS Structure and
Functionality
The structure of a CMS is typically divided into two main
components:
 Frontend (User Interface): This is the public-facing part of the
website that visitors see. It includes the layout, design, and
display of content.
 The frontend is managed through templates or themes, which
control how content is presented on the site.

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 Backend (Admin Panel): The backend is the administrative
interface where website managers, editors, and content creators
log in to create, edit, and organize content. It allows users to
manage posts, pages, media, and site settings without needing to
know programming or web design.
 The backend usually includes a content editor, tools for adding
images and videos, and options for managing users and
permissions. It stores all content, settings, and media in a
structured database.

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 Architectural approaches in CMS and website
development
there are two primary architectural approaches to managing and delivering
content: Headless CMS and Traditional (or "Headed") CMS.
 Traditional CMS, also known as a "coupled" or "monolithic" CMS, is a
model where the backend (content management) and frontend
(presentation/display) are tightly integrated, making it ideal for websites and
blogs that don't require a complex or custom frontend.
 Headed CMS is best suited for simpler projects or websites where the front-
end and back-end are tightly integrated and content is displayed primarily on
the web
 Key characteristics of traditional CMS include a coupled backend and
frontend, easy setup, and no API to any frontend. Examples: WordPress,
Joomla, Drupal, and Wix.

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 Headless CMS is a decoupled model that separates the backend
(content creation and management) from the frontend
(presentation and display).
 Headless CMS is more appropriate for complex projects
requiring flexibility, scalability, and the ability to deliver
content across multiple digital channels (web, mobile, IoT, etc.)
 Content is stored and managed on the backend, and it's
delivered via an API to any frontend, such as a website, mobile
app, IoT device, or digital display. Examples: Strapi,
Contentful, Sanity, Prismic, and Ghost.

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 Introduction to WordPress
 WordPress is a powerful, open-source Content
Management System (CMS) that allows users to
create, manage, and publish websites and blogs with
ease.
 WordPress has grown to become the most popular
CMS in the world, powering over 40% of all websites
on the internet. It is renowned for its user-friendliness,
flexibility, and a vast ecosystem of themes, plugins,
and a supportive community of developers.
 Overall, WordPress is a versatile and robust platform,
suitable for users of all skill levels who wish to create
websites quickly and manage them efficiently

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 Why Choose WordPress?
CMS Best For Ease of Use Flexibility Cost

Blogs, small businesses, e-

WordPress Easy Very flexible Free (with hosting costs)
commerce
Intermediate users, complex
Joomla Moderate Very flexible Free (with hosting costs)
sites

Drupal Large-scale, complex sites Advanced Extremely flexible Free (with development costs)

Wix Small websites, portfolios Very easy Limited Free (with premium plans)

Squarespace Creatives, small businesses Very easy Limited Paid plans starting at $12/month

Shopify E-commerce Easy Moderate Paid plans starting at $29/month

Bloggers, content-focused
Ghost Easy Limited Paid plans starting at $11/month
sites
Custom design and
Webflow Moderate Highly flexible Paid plans starting at $12/month
development

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 WordPress features and characteristics
 Ease of Use: WordPress’s user interface is simple, with a dashboard that
allows users to easily create and publish posts, manage pages, upload media,
and install plugins without the need for any coding skills.
 Themes and Customization: WordPress offers a wide variety of pre-
designed themes, which can be customized to suit the user’s brand or
website goals. Users can also create custom themes if desired.

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 WordPress features and characteristics
 Scalability: Whether you're creating a personal blog or a large e-
Commerce website, WordPress is scalable and can support a wide
range of websites, from simple blogs to complex business sites.
 Community Support :WordPress has an extensive and active
community, with resources like forums, tutorials, online courses, and
conferences, making it easy to find help and stay updated with new
developments.

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 WordPress features and characteristics
 Plugins(software package):WordPress supports thousands of
plugins, which are small software packages that extend the
functionality of a site. These plugins allow users to add features like
SEO optimization, social media integration, contact forms, e-
Commerce capabilities, security enhancements, and more
 SEO-Friendly(search engine optimization ): WordPress is designed
with search engine optimization (SEO) in mind, offering features and
plugins that make it easy to optimize content for better search engine
rankings.

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