ELECTORAL COMMISSION OF

ZAMBIA

TRAINING OF POLL STAFF FOR THE 2021

GENERAL ELECTIONS

27TH TO 30TH JULY 2021

ELECTIONS AND COVID 19
ELECTIONS AND COVID 19

• Zambia has been recording cases of the

Covid 19 virus since the first case in March
2020.
• Mass gatherings have contributed to the
wide spread of the virus and elections are not
an exception.
• ECZ is cognisant of the accompanying risks
involved in conducting elections in the
amidst the COVID-19 pandemic.
• Electoral activities by nature involve
stakeholder interactions and gatherings
which serve as a conduit for the spread of
ELECTIONS AND COVID 19
 A multi-sectoral Committee known as Technical
Committee on Elections and Covid 19 was put in
place.
 The Committee comprises several stakeholders
which includes the Commission
 The Committee came up with standard operating
procedures for the conduct of elections amidst
the Covid 19 Pandemic.
 The following is a summary of the standard
procedures to be observed whenever conducting
an electoral activity, including training:
ELECTIONS AND COVID 19 – SOPs
• Identify an appropriate venue ;
• The Environmental Health Personnel to inspect
the room and ascertain number that can be
accommodated;
• Ensure the venue is properly cleaned and
disinfected;
• Place hand washing facilities with liquid soap/
Hand sanitizers at strategic places;
• Ensure all participants and trainers are masked
up.
ELECTIONS AND COVID 19 – SOPs
• Chairs in the venue must be physically distanced
and placed at least a 1 metre apart;
• ECZ Staff and participants to frequently sanitize
their hands and disinfect the equipment being
used during the training/poll;
• No unauthorised persons should be allowed to
access electoral centres/venues
• Number of monitors/observers allowed to be in
the room should be as guided by the Commission
(the same to be strictly adhered to)
ELECTIONS AND COVID 19 – SOPs
All persons including monitors and observers to strictly
adhere to the 5 golden rules:
masking up, maintain physical distancing,
sanitizing/washing, coughing using the elbow, avoiding
crowded places and seeking medical attention early.
 Any Officer or Stakeholder presenting with symptoms of
Covid 19 to urgently report to the relevant office and
quickly isolate from the rest of the group pending
medical attention. Zambia Police to manage crowds
outside an electoral venue.
ELECTIONS AND COVID 19 – SOPs
Poll Day
• Accredited Monitors and Observers to
observe
the counting process, to alternate being in
the
polling station. A maximum of 3 observers/
monitors to be in the polling station at any
given time
• Maintain an attendance register at polling
stations for purposes of contact tracing;
• Polling station layout to take into
consideration the recommended physical
distancing between persons;
ELECTIONS AND COVID 19 – SOPs
Poll Day
• Mark on the ground the Physical distancing of
1 meter apart to direct where voters will
stand in queues
• Electoral officers to constantly hand sanitize
after attending to each voter; and
• Temperature checks may be conducted at
polling stations for voters and electoral staff.
Voters detected with the high temperature
will be treated as “voters with special needs”
and will be given priority to vote
THANK YOU FOR YOUR
ATTENTION!
 AN OVERVIEW OF THE
ELECTORAL COMMISSION OF ZAMBIA
(ECZ)
 MISSION STATEMENT

TO EFFECTIVELY MANAGE THE ELECTORAL

PROCESS TO DELIVER CREDIBLE ELECTIONS
 VISION STATEMENT

TO BE A MODEL ELECTORAL MANAGEMENT BODY

THAT MEETS THE ASPIRATIONS OF THE ZAMBIAN
PEOPLE
 SHARED CORE VALUES

• TRANSPARENCY
• IMPARTIALITY
• TEAMWORK
• EQUITY AND EQUALITY
• CREDIBILITY
• INNOVATIVENESS
• INTEGRITY
 ESTABLISHMENT OF THE
ECZ
THE ELECTORAL COMMISSION OF ZAMBIA IS GOVERNED AND
REGULATED BY THE FOLLOWING PIECES OF LEGISLATION:

• THE CONSTITUTION OF ZAMBIA;

• THE ELECTORAL COMMISSION ACT;
• THE ELECTORAL PROCESS ACT / ELECTORAL(GENERAL)
REGULATIONS; and
• THE REFERENDUM ACT;
AMONG OTHERS.
 ESTABLISHMENT OF THE ECZ – CONT’D

• Article 229. (1) - States that; There is established the

Electoral Commission of Zambia which shall have
offices in Provinces and progressively in districts.
• Functions of the Electoral Commission shall include;
(1) implement the electoral process;
(2) conduct elections and referenda;
(3) register voters;
(4) settle minor electoral disputes, as prescribed;
 ESTABLISHMENT OF THE ECZ – CONT’D

Functions

(5) regulate the conduct of voters and candidates;

(6) accredit observers and election agents, as prescribed;

(7) delimit electoral boundaries; and
(8) perform such other functions as prescribed.
 COMPOSITION AND OPERATIONS

The composition & operations are provided for under the

Electoral Process Act and the Electoral Commission Act .

• The Commission comprises of the Chairperson, Vice

Chairperson and three Members who all serve on full
time basis

• The Chairperson & Members are appointed by the

President and ratified by the National Assembly.
 COMPOSITION AND OPERATIONS – CONT’D

The Executive Head of the Commission is the Chief

Electoral Officer;
• appointed by the Commission;
• is responsible for implementation of the
Commission’s policies; and
• responsible for daily operations of the Commission.
The Chief Electoral Officer is assisted by a complement
of Staff (permanent/contract Staff/Part time Officers in the
Districts)
 END OF PRESENTATION.

ANY QUESTIONS OR CLARIFICATIONS?

 ELECTORAL STAKEHOLDERS

There are various organizations, groups and individuals that play a key role in the electoral process. These
are known as electoral stakeholders, they contribute significantly to the promotion of a credible electoral
process in Zambia. They include:
• The Commission
• Voters
• Political Parties and Candidates
• Election Agents
• Polling Agents
• The Media
• The Police
• Monitors and Observers
• The Donor Community; and
• Civil Society and Faith-based Organizations.

• All stakeholders are expected to discharge their duties in accordance with the Electoral Code of Conduct
(ECC) and any other written law or such lawful directives as may be given by the Commission.
THE ROLE OF ELECTORAL
STAKEHOLDERS
The Commission

The Commission has the duty of ensuring

that the electoral rules and regulations are
adhered to and that all electoral activities
are conducted in such a way that they
encourage maximum participation of the
voters and other stakeholders.
 THE ROLE OF ELECTORAL STAKE
HOLDERS

Voters
The role of voters is to choose representatives by
casting ballots in an election.
THE ROLE OF ELECTORAL STAKE HOLDERS – CONT’D

Political Parties
Political parties and candidates are expected to
adhere to all the electoral procedures and laws,
including the Electoral Code of Conduct which
they should subscribe to through the Declaration
of Compliance to the Electoral Code of Conduct
THE ROLE OF ELECTORAL STAKE HOLDERS- CONT’D

Political Parties
During an election, each political party or candidate must
ensure that:
• There are two election agents per constituency/ward;
• There are two polling agents accredited to a polling station
but only one polling agent will be allowed inside a polling
station at a time;
• They adhere to the Commission’s prescribed number of
accredited officials per political party to be deployed in the
constituency/ward and to witness the counting and totalling
of votes.
 THE ROLE OF ELECTORAL STAKE HOLDERS-
CONT’D

Political Parties
• Their officials do not camp at polling stations during
campaigns and elections;
• Their accredited officials monitor and do not
interfere with the running of elections;
• They adhere to the deadline for accreditation as
determined by the Commission;
• Issue directives to their members/supporters to
observe the Electoral Code of Conduct;
 THE ROLE OF ELECTORAL STAKE HOLDERS-
CONT’D

Political Parties
• Hold public meetings in compliance with the law.
• Adhere to the election time table issued by the ECZ
in conducting campaigns.
• Carryout campaign meetings and rallies peacefully.
• Remove all campaign materials within 14 days of the
declaration of the election results.
 THE ROLE OF ELECTORAL STAKE HOLDERS- CONT’D

Election/Polling Agent
• Observe the opening and closing of the polling station.
• Witness the announcement of results
• Witness the declaration of results where applicable.
• Countersign the official election results announced by PO or
announced and declared by the RO
NOTE:
Failure to countersign the election results by an agent shall
not render the results invalid.
 THE ROLE OF ELECTORAL STAKE HOLDERS- CONT

The Media

• provide news of the electoral process up to the

declaration of results.
• Conduct interviews with candidates.
• Shall Not broadcast their own political opinions.
• Should not incite, violence, hatred, tribalism,
religious divisions etc.
• Ensure they are duly accredited by the
Commission
 THE ROLE OF ELECTORAL STAKE HOLDERS- CONT’D

The Police
• The police officers provide security for voters,
election staff and materials.
• They ensure that there is law and order during
an electoral activity.
• They also accompany the presiding officers with
election materials to the totalling centre.
• Additionally, the role of the police is to maintain
law and order at campaign meetings and
processions.
 THE ROLE OF ELECTORAL STAKE HOLDERS- CONT’D

OBSERVER AND MONITOR

• An observer/monitor may inform the Commission in writing of

any observed electoral malpractices and positive aspects in
the electoral process and make recommendations.
• Any person who wishes to monitor or observe the electoral
process must be accredited by the Commission and subscribe
to the Electoral Code of Conduct through the Declaration of
Compliance by Monitors and Observers Form (ECC2
 THE ROLE OF ELECTORAL STAKE HOLDERS- CONT’D

• After the declaration of results of an election, monitors and

observers should hand over to the Commission any
identification they were issued with. Validity of accreditation
expires with declaration of results.

• The Commission may revoke the accreditation of any monitor

or observer who contravenes the provisions of the Electoral
Code of Conduct.
 THE ROLE OF ELECTORAL STAKE HOLDERS- CONT’D

Donor Community
The donor community provides financial and technical
support for the conduct of elections and capacity building
of the Commission.

Civil Society and Faith-based Organisations

Civil Society and Faith-Based Organisations are expected
to reduce barriers to democracy through educating the
people on their rights and responsibilities.
THE ROLE OF ELECTORAL STAKE HOLDERS- CONT’D

ACCREDITATION

This is the authority granted to stakeholders by the

Commission to enter a nomination centre, polling station,
totalling centre or the national results centre to observe
these proceedings. Monitors, observers, media and
political party officials should apply for accreditation to the
Commission and they shall be issued with accreditation
cards which they should display at all times when
accessing an electoral centre.
 END OF PRESENTATION.

ANY QUESTIONS OR CLARIFICATIONS?

THE ELECTION SUPPORT CENTRE
 About ESC
Importance
2021 ESC
Objectives
Outline Scope
Sections of the ESC
Structure
Roles and Responsibilities
Tools
Methodology
 About ESC
The ESC system was initially
designed during the 2016 General Chief Electoral Officer
Elections and Referendum. This was
done with the support of IFES. The
main objective of the design was to
be able to monitor the election field
activities and in turn provide a near National Elections Support
real time periodic report on the Center
progress of key activity areas.
The centres proved to be
effective in monitoring activities and
providing interventions where there Provincial Elections Support Center
(PESC) in each Province
were challenges prior to poll day, on
poll day up to the announcement of
results at the Totalling centre.
 Importance
Elec  is an early warning system that supports key
tions activity areas of poll day
 Maintains surveillance, monitors compliance,
Supp identifies incidents , delivers timely and relevant
ort remedy to threats and incidents
 Coordinates active interaction with field staff for
Cent efficient conduct of elections.
ers  Enables the Commission to be fully updated on
the progress of the elections in the field.
syste
m
 Objectives
 To facilitate for the monitoring of the
Elections Support

election activities in the field.

Centers system

 To provide near real time reports on

the progress of key poll activity areas
 To ensure timely transmission of
results from the Totaling Centres to
the National Results Centre.
 To timely resolve operational
challenges before, during and after
the poll.
 Scope
The Scope of the ESC is monitoring and
providing support to the following key
Elections Support
Centers system
activity areas before, during and after the
poll:

 Deployment and distribution of election

staff and materials
 Opening and closing of the polling
stations, counting and announcement of
results at the polling station
 Redeployment, collation, announcement,
transmission and declaration of results.
 2021 ELECTION SUPPORT CENTRE
The
Electi The ESC is set up at two levels i.e. at national level,
known as the National Election Support Centre
on (NESC) and provincial level known as Provincial
Supp Election Support Centre (PESC).

ort The NESC is an integral part of the Commission’s

Centr National Results Centre (NRC) whilst the Provincial
Election Support Centres are set up in each
e province to streamline the monitoring of activities
at provincial level.
ESC OFFICERS -
ROLES AND
RESPONSIBILITIES
 Election Field Support Staff
202 National Coordinator
1 ESC Responsibilities
 Ensures the implementation of field election
support at both national and provincial level
 Supervises the operations of national field
election support section
 Liaises with other sections in the National
Election Support Centre and the Provincial
Election Field Support Units
 Compiles National reports
 Reports to the Director Electoral Operations
 Election Field Support Staff
202
1 ESC
Data Managers

Responsibilities
Analyses data on poll compliance and
threats from the ESC application.
Performs any other lawful duties as
requested by the Coordinator.
 Election Field Support Staff
202
1 ESC Communication Officers

Responsibilities

Communicates with Election Field Support

Officers at Provincial Level
Verifies information received and makes
follow-ups on matters that require urgent
clarification or intervention.
Make follow-ups on non-compliance
matters until they are resolved.
 Election Field Support Staff
202
1 ESC Provincial Coordinator

Responsibilities
Assists in the training of Communication
Officers
Conducts briefing for the provincial Field
Election Support staff
Supervises the operations of PFESC
Makes follow ups on non-compliance
matters to ensure they are urgently resolved
Escalates incidents where applicable to the
appropriate officers.
 Election Field Support Staff
202 Provincial Coordinator (Cont’d)
1 ESC
Responsibilities
Liaises with the National Coordinator on all
matters that relate to PFESC
Submits reports to the National Coordinator
Ensures all required resources are available
Compiles a comprehensive post-election
report on the operations of the PFESC
 Election Field Support Staff
202
1 ESC Provincial Data Managers

Responsibilities
Captures data on compliance and threats
using the Election Support Centre
Application
Analyses information and prepare reports
for the National Election Support Centre.
Performs any other lawful duties as
requested by the Coordinator
 Election Field Support Staff
202
1 ESC
Communication Officers

The role of Communication Officers is to

communicate with Presiding Officers and gather
information about the status of poll activities. They
document information and submit it to appropriate
ESC Staff.
 Election Field Support Staff
202
1 ESC Communication Officers

Responsibilities

 Solicits for information from field staff through

interaction with Presiding Officers and other
relevant staff in the field
 Documents information
 Conveys information to appropriate ESC staff
REPORTING TOOLS
The ESC Application

 The ESC Application is a web based application for

capturing information regarding the monitoring
and supporting of key electoral activities in the
field
 Used for the purpose of providing near real time
reports on the progress made towards achieving
set standard/targets.
 Reporting Tools
The ESC Application

The ESC Application has two matrices as follows:

 Compliance Matrix
Reports on performance indicators

 Threat Matrix
Reports on identified challenges and their status.
PERSONS ALLOWED IN THE ESC

 Accredited Election Observers & Monitors (Not

to remain in the center)
 ECZ Members of the Commission
 ECZ Members of Staff
 Uniformed staff on duty (not to remain in the
centre)
 Any other person or officer required by the ESC
Setting up ESC

Set up of ESC to conform to the

process flow and order of activity
protocols
Set up to be done during the last day
of deployment of poll staff and
becomes operational at exactly 15:15
hours
 Methodology
 Uses Communication Officers per
constituency who communicate directly to
Elections Support
Centers system
election officials deployed in the field
 Report back on progress or threats that need
urgent attention.
 Reported incidents and updates are then
logged onto the ESC App by the provincial
data managers.
 Logged data is accessed by the National
Election Support Centre in real-time.
 Methodology
 Facilitates for prompt decision making
Elections Support

and escalation of issues for intervention.

Centers system

 Becomes operational a day before the

commencement of the deployment of
poll staff and materials.
 Staff monitors the key electoral activities
in 12 hourly shifts:
 Scope
Monitors the elections through the
Elections Support
Centers system following activity areas:
 Distribution and deployment of
poll staff and election materials
and equipment
 Opening of the poll, close of poll
and counting of votes cast.
 Collation and result transmission
THANK YOU!
THE POLL
 MATERIAL DISTRIBUTION

There are two categories of materials used in an election, that is,

security and non-security materials;

1. Non security materials

Bulky non-security materials shall be delivered to the polling station
well in advance provided their safety is guaranteed. Such materials
include:-
• Polling Booths
• Chairs and Tables
• Tents
The remaining non-security materials which are not bulky are
delivered together with the security materials as per equipment
issue form.
MATERIAL DISTRIBUTION – CONT’D
2. Security materials

Security materials are issued by the Returning

Officer to the Presiding Officer just before
departure to the polling station. These include:-
• Ballot paper booklets
• Announcement of Results Form (Gen 20)
• Plastic seals
• Official marks
• Register of Voters
• “Rejected” Stamps
ISSUANCE OF BALLOT PAPER BOOKLETS
The Returning Officer and Presiding Officer are
accountable for every ballot paper that has been issued to
them. The following procedure is undertaken:-
 The Returning Officer enters the delimitation details
on the Ballot Paper Account form in respect of each
polling station.
 The Returning Officer enters the serial numbers of
Ballot Paper Booklets and then indicates the total
number of ballot papers supplied in column 1 for
each polling station on the Ballot Paper Account
Form.
 The Returning Officer then adds up the total
number of Ballot Papers supplied at the bottom of
column 1.
DEPLOYMENT
The Returning Officer must draw a deployment plan and ensure that all
poll staff is deployed to respective polling stations before the Poll day.
Note:
 No Poll Staff should be deployed on Poll day
 As much as possible, officers should be deployed to polling stations
nearest to their places of residence or polling stations where they are
registered as voters.

The deployment Plan should take into account the following:-

• date
• time
• Presiding Officers’ names and contact numbers,
• Routes/polling stations (including the distance from the civic centre)
• driver’s name and contact number(s)
• vehicle registration number
POLLING STATION LAYOUT

The layout should be such a way that:

i. voters move freely from the entrance

and through the stages of voting up to
their departure from the polling station;
ii. the room has sufficient lighting and
furniture.
 LAY OUT OF A POLLING STATION

Table 5

Table 4

Table 5
PE NAE LGE ME , CCE , CE

Table 4
Polling
Polling Agents,
Booth
Monitors

Polling &
Polling
Polling Agents,
Booth Observers
Booth
Monitors

Polling
Polling &

Booth
Booth Observers

Polling

Booth
Table 3 Table 2 Table 1

Exit
Uniformed
Table 3Entrance Route Table 2 Table 1
Staff

Exit
Uniformed
Entrance Route
Staff
PREPARATION FOR OPENING THE POLLING
STATION
Before opening of the polling station, the following is
done:

• Putting the boundary tape around the 400m

radius
• Completing of the attendance register;
• Final briefing of polling assistants, agents,
uniformed staff, monitors and observers;
• Verifying that all monitors, agents and observers
are accredited.
• Issuing the Polling Assistants and Ushers with
aprons.
 COLOUR OF BALLOT BOX LIDS

The polling station will be issued with appropriate ballot

boxes, seals and lids for each the type of election being
conducted.

The ballot boxes are translucent and have the

Commission logo on them. The lids are colour coded for
each election as follows:
Orange: Presidential
Red: National Assembly Election
Purple: Mayoral/Council Chairperson
Black: Councillor
COLOUR OF BALLOT BOX LIDS
 END OF PRESENTATION.

ANY QUESTIONS OR CLARIFICATIONS?

VOTING
 VOTING

• Persons allowed in the polling station

• Eligibility and non eligibility to vote
• Pre-poll opening procedures
• Opening of the polling station
• Procedure during the poll
• Assistance to Voters
PERSONS ALLOWED IN THE POLLING
STATION

• Members of the Commission

• Members of staff of the Commission
• The Provincial Local Government Officer
• The District Electoral Officer
• Accredited Monitors and Observers
• Accredited Polling Agents
• Accredited media personnel
• The Candidate
• Accredited Election Agents
 END OF PRESENTATION.

ANY QUESTIONS OR CLARIFICATIONS?

 ELIGIBILITY AND NON-ELIGIBILITY TO VOTE

Who is Eligible to Vote?

A person who is eligible to vote must:

 be a Zambian citizen;
 be in possession of a green National
Registration Card;
 be in possession of a voter’s card;
 have their particulars appearing in
the Register of Voters.
ELIGIBILITY AND NON-ELIGIBILITY TO VOTE – CONT’D

Who is not eligible to Vote?

A person who is not eligible to vote is one:

Not in possession of a green National

Registration Card
Not in possession of a Voter’s Card;
Not appearing in the Register of Voters;
 PRE-POLL OPENING PROCEDURES
Sealing of Ballot Boxes
A few Minutes before opening the
polling station, the presiding officer
must show everyone present that
the ballot box is empty and seal
the ballot box as illustrated below:
PRE-POLL OPENING PROCEDURES – CONT’D
PRE-POLL OPENING PROCEDURES – CONT’D

Seal the ballot box using the plastic seals as shown below and
request those present to record the serial numbers of the seals:

To seal the ballot box, the Presiding Officer should place the seal
into the hole from underneath with the serial number facing the
ballot box as above.
PRE-POLL OPENING PROCEDURES – CONT’D

Insert the end of the seal into the protruding side of

the seal via the locking loop.
PRE-PLL OPENING PROCEDURES – CONT’D

Pull the end tightly until the seal is tight against the lid as above.
Care MUST be taken to ensure that these seals are not damaged as
each polling station is supplied with a limited number of seals which
MUST be accounted for.
 END OF PRESENTATION.

ANY QUESTIONS OR CLARIFICATIONS?

 OPENING OF THE POLLING STATION

The Presiding Officer must stand at a central point of

the polling station and announce that the polling
station is open even where there is no voter within
the vicinity as follows:.

“The time is ……., I, ………….. (full name) being

Presiding Officer for ……………. Polling Station do
hereby declare the Polling Station officially open”
 POLLING STATION VOTERS REGISTER/LIST

A list of registered voters will be pasted outside

the entrance to each polling station.

The list will have names of all eligible voters who

are registered to vote from that polling station.

Voters will be encouraged to check for their details

before proceeding to enter a polling station
 PROCEDURE DURING THE
POLL

The Usher – There shall be an usher at each polling

station. The usher will:
 ensure that voters have come to the station where
they registered to vote, if not the usher will direct
the voters to the correct polling station.
 Use the voter verification tool (to be found at
selected polling stations) to verify if the voter is
registered to vote from that particular polling
station
 Ensure that voters observe the Covid 19 guidelines
whilst at the polling station
 PROCEDURE DURING THE
POLL

Polling Assistant at Table 1 – Verification of Voter’s

Identity by comparing the face of the actual person with the
portraits on the voter’s card, NRC and the Register of Voters.
Details on the voter’s card, NRC and the Register of Voters
should also correspond.
Note:
The register of voters may contain typing errors, but
a voter should not be deprived of the vote merely
on these grounds, provided that the Polling Assistant
is satisfied that the person applying to vote is in fact
the person whose details appear in the register.
 PROCEDURE DURING THE POLL –
CONT’D

Polling Assistant at Table 2

Record voter card number on the counterfoil

Stamp the ballot paper with official mark

Issues ballot papers for the Presidential Election

This Polling Assistant should have indelible markers

Mark the voter’s right thumb or finger nail with indelible ink using an Indelible Marker
 PROCEDURE DURING THE POLL –
CONT’D

Polling Assistant at Table 3

i) Issues ballot papers for National Assembly,
Mayoral or Council Chairperson and Councillor
Elections
ii)records voters number on the counterfoil (of
each ballot paper)
iii)stamps the back of the ballot paper
iv)briefly explains to a voter how to mark
the ballot paper
v)refers the voter to the booth
PROCEDURE DURING THE POLL –
CONT’D

PO at Table 4 should have the

following

i. Ballot Paper Booklets

ii. Polling Station Pack
iii. Envelope ‘A’ for Ballot Box seals
iv. Envelope ‘B’ for unused and spoilt
Ballot Papers
 PROCEDURE DURING THE POLL –
CONT’D
PO at Table 4 – Cont’d

vii. Envelope ‘E’ for the completed Ballot

Paper
Account Form
viii. Envelope ‘F’ for Stamps
ix. Envelope ‘H’ for validly marked
Referendum
Ballot Papers
 PROCEDURE DURING THE POLL –
CONT’D

PO at Table 4 – Cont’d

x. Envelope ‘J’ for rejected Ballot Papers

xi. Envelope ‘G’ for Record of Proceedings at
the
Count, Statement of the Rejected Ballot
Papers Account Form and Announcement of
Results of the Poll
 PROCEDURE DURING THE POLL –
CONT’D

Polling Assistant on Table 5

i. The Polling Assistance must be positioned where

he/she will be able to ensure voters deposit the
marked ballot papers into the appropriate ballot box.
ii. He/she should ensure that nothing else, other
than the ballot paper, is deposited into the ballot
box.
 END OF PRESENTATION.

ANY QUESTIONS OR CLARIFICATIONS?

ASSISTANCE TO VOTERS

VOTERS REQUIRING ASSISTANCE

• The Blind
• The Illiterate
• The Physically incapacitated
ASSISTANCE TO VOTERS – CONT’D

Who should offer assistance to

voters who need assistance?
• A relative
• A friend
• The Presiding officer
 ASSISTANCE TO VOTERS – CONT’D

• Voters who are blind, illiterate or incapacitated may ask for

assistance to vote.
• It is highly recommended that voters that need assistance
come with a relative or friend provided that the relative or
friend has a green NRC and is 18 years or above.
• Voters requiring assistance but do not come with a relative
or friend can be assisted by the Presiding Officer as a last
resort.
• Assistance regarding marking of the ballot paper in the
polling booth should be done in such a way that the secrecy
of the vote is maintained.
USING THE VOTING TEMPLATE FOR THE BLIND

The template for a blind voter is aimed at ensuring that a

voter who is visually impaired makes a personal choice
during the voting process. Presiding Officers are urged to
strictly follow the instructions given when using the
template.

Instructions to the Presiding Officer

Step 1.
• Ask the blind voter if they would like to use the template
to allow them to mark their own Ballot Paper in privacy.
 USING THE VOTING TEMPLATE FOR THE BLIND – CONT’D

Step 2.
• If the voter states that she/he would like to use the
template:
• briefly explain to the voter how the template will
work;
• advise the voter that the rectangular holes in the
template will match the places on the ballot paper
where they are required to place an X against the
name of the candidate they wish to vote for;
• advise the voter NOT to reveal who they wish to vote
for;
 USING THE VOTING TEMPLATE FOR THE BLIND – CONT’D

Step 2.
• explain to the voter that the names and party affiliation
of each candidate will be read out to him/her in the
order of appearance on the ballot paper;
• tell the voter how many candidates are on the ballot
paper;
• advise the voter to allow all the names to be read out
even if their candidate is read out first;
• advise the voter that she/ he should make a mental note of
the position of the candidate that she/he wishes to vote for
when she/he hears that candidate’s name.
 USING THE VOTING TEMPLATE FOR THE BLIND – CONT’D

Step. 3
• Once the voter has understood the instructions,
read out the name of each candidate as follows:
i. first state the position (number) on the ballot
paper;
ii. followed by the name of the candidate as it
appears on the ballot paper and
iii. then the party the candidate represents or the
word ‘independent’ if the candidate is an
independent candidate.
 USING THE VOTING TEMPLATE FOR THE BLIND – CONT’D

Step 4.
• Ask the voter if she/he knows what position the
candidate of their choice is on the ballot paper and
remind them not to mention that position or the name
of the candidate.
• If the voter indicates that she/he has understood:
• Fold the ballot paper in half and half again then unfold
it;
• Advise the voter that the ballot paper has folds in it so
that she/he can refold it after marking it to ensure that
it is folded correctly;
 USING THE VOTING TEMPLATE FOR THE BLIND – CONT’D

Step 4.
• Advise the voter to remove the ballot paper from the
template once she/he has voted and to fold the ballot paper
along the same folds before they leave the booth;
• Place the ballot paper in the template;
• Hand the template to the voter;
• Assist the voter to the polling booth and ensure the voter
locates the pen.
• The voter should be assisted from the polling booth to the
ballot box to enable himself/herself to cast the ballot paper
into the appropriate ballot box themselves.
 USING THE VOTING TEMPLATE FOR THE BLIND – CONT’D

Note:
The Presiding Officer should, for all types of elections,
repeat the same process as from step 3 above.
RECORDING IN THE REGISTER OF VOTERS THE
ASSISTANCE OFFERED

When assistance has been given by a friend, a relative or a Presiding Officer, the Presiding
Officer must mark against the voter’s name in the register on Table 1 using the following
symbols as applicable.

‘I’ - Illiterate voter.

‘B’ - Blind voter;
‘I.R’ - If the illiterate voter has been assisted by a relative.
‘I.F’ - If the illiterate voter has been assisted by a friend.
‘I.P.O’ - If the illiterate voter has been assisted by a Presiding Officer.
‘B.R’ - If the blind voter has been assisted by a relative.
‘B.F’ - If the blind voter has been assisted by a friend.
‘B.P.O’ - If the blind voter has been assisted by a Presiding Officer
‘BT’ - If the blind voter has voted using the ‘template for the blind.’
‘P.I.R’ - If the physically incapacitated voter has been assisted by a
Relative.
‘P.I.F’ - If the physically incapacitated voter has been assisted by a friend.
‘P.I.P.O’ - If the physically incapacitated voter has been assisted by a Presiding
Officer
 END OF PRESENTATION.

ANY QUESTIONS OR CLARIFICATIONS?

 VOTING
• SPOILT BALLOT PAPERS
• CERTIFICATE OF AUTHORITY TO VOTE
• PROCEDURE FOR OBJECTION CONCERNING
VOTING
• POSTPONEMENT OF THE POLL IN CASE OF AN
EMERGENCY
• TEMPORARY ABSENCE OF THE
PRESIDING/ASSISTANT PRESIDING OFFICER
• CLOSE OF THE POLL
 SPOILT BALLOT PAPERS

A ballot paper is spoilt if:

• it is accidentally torn by the Polling Assistant while
issuing it to the voter;
• it is accidentally torn by the voter while marking on
it;
• the voter realises that they have marked it wrongly
before depositing it in the ballot box;
• it has ink stains;
• after being issued by a voter, it is found in or around
the polling station.
CERTIFICATE OF AUTHORITY TO VOTE
This is a document that is issued by a Returning Officer
to a person who is unable to vote at the polling station
at which they are entitled to vote because they are
employed by the Commission to conduct elections at
another polling station within the constituency.
The officer should present to the Presiding officer their
green National Registration Card and voter’s card in
addition to the certificate when applying for a ballot
paper.
 CERTIFICATE OF AUTHORITY TO VOTE – CONT’D

• Before the ballot paper is issued to the voter, the

certificate must be surrendered to the Presiding
Officer who must attach it to the marked copy of the
register of voters with Polling Assistant at Table 1.

• It is highly recommended that where possible,

officers are deployed at the polling station where
they are registered to vote.
 PROCEDURE FOR OBJECTION CONCERNING VOTING

At a polling station, an election agent, polling agent or any

voter may object to a particular voter proceeding to the
Polling Assistant at Table 2 by completing the Objection and
Decision Concerning Voting Form on the following grounds:
• The voter is not registered at that particular polling station;
• The voter is not in possession of a voter’s card or green
National Registration Card or both;
• The voter is not a Zambian citizen; and
• Any other conduct of an election officer or any other
person present at a polling station.
PROCEDURE FOR OBJECTION CONCERNING VOTING - CONT’D

• Upon completion of the objection form, the person

objecting must hand over the form to the Presiding
Officer who will either accept or refuse the
objection. If the Presiding Officer accepts the
objection, the concerned person must not be
allowed to vote and the Presiding Officer must keep
a record of the decision made.
• In the event that the Presiding Officer disallows the
objection, the person objecting may appeal to the
Returning Officer using the Appeal to The Returning
Officer Form before the close of the poll.
 POSTPONEMENT OF THE POLL IN CASE OF AN
EMERGENCY

The Presiding Officer is authorised to postpone

the poll until later in the day or to another day
where the orderly conduct of the poll is
interrupted by a riot, open violence, flood or
fire and any circumstance that renders voting
impossible.
POSTPONEMENT OF THE POLL IN CASE OF AN EMERGENCY – CONT’D

• The Presiding Officer should inform the

Returning Officer who, without delay, will inform
the District Electoral Officer. The District
Electoral Officer will in turn inform the
Commission of the postponement and the
reasons for the action. When the situation
normalises, time lost during postponement must
be compensated.
TEMPORARY ABSENCE OF THE PRESIDING
OFFICER

If the Presiding Officer needs to leave the

polling station, they must publicly
nominate a Polling Assistant to act as the
Presiding Officer during their absence.
 CLOSE OF THE POLL
• The official time for closing the polling station will
be determined by the Commission. The Presiding
Officer must ensure that the polling station closes at
the appointed time. The Presiding Officer must
stand at a central point of the polling station and
announce that the polling station has closed even
where there is no one as follows:.

• “The time is ……., I, …... (full name) being Presiding

Officer for ……………. Polling Station do hereby
declare the Polling Station officially closed”
SEALING OF THE BALLOT BOX APERTURE

After the last voter has voted, the Presiding

Officer should:
• close and seal the aperture of the ballot
boxes using the plastic seals and must record
the serial number of the seals and particulars
of witnesses in the diary.
• request those present to record the serial
number of the seal.
ANY QUESTIONS OR
CLARIFICATIONS?
OFFENCES ON
POLL DAY
OFFENCES-POLL DAY

The following are poll day offences

• Canvass for votes and /or shout
political slogans, anywhere within
four hundred metres of the polling
station on poll day;
• attempt to persuade people to or
refrain from voting anywhere within
four hundred metres of the polling
station on poll day;
OFFENCES-POLL DAY

• post a political party notice or sign and/

or to persuade people to vote for one
candidate or another, within four hundred
metres of the polling station on poll day.
Only the official notices posted by the
election staff are allowed;
• destroy, remove or deface the official
notices posted by election officers;
• prevent a voter from accessing a polling
station by threats ,violence or other
means of persuasion;
OFFENCES-POLL DAY

• offer money or other goods to

another person in an attempt to
persuade that person to vote or
refrain from voting for a particular
candidate;
• attempt to, or vote more than
once;
OFFENCES-POLL DAY

• persuade a Presiding Officer to issue

them with a ballot paper in an attempt
to vote when they are not eligible to
vote;
• impersonate another person in an
attempt to vote under that person’s
name;
• be in possession of another person’s
voters’ card;
OFFENCES-POLL DAY

• be in possession of a ballot
paper that has not been issued
by a Presiding Officer;
• leave the polling station with a
ballot paper;
• deface or destroy a ballot
paper;
OFFENCES-POLL DAY

• force another person to disclose

who they voted for; put in the
ballot box anything other than a
ballot paper;
• remove anything from the ballot
box before the close of the poll and
before the Presiding Officer
officially opens the ballot boxes;
OFFENCES-POLL DAY

• attempt or persuade a Returning Officer

who is responsible for the count to
make a false count or declaration of
results;
• fraudulently complete, alter or destroy a
ballot paper or a voters’ card;
• give a ballot paper to a person other
than in pursuance of the Electoral
Regulations;
OFFENCES-POLL DAY

• knowingly give false information to an

Election Officer;
• abrogate one’s oath of secrecy such as
to ascertain, record and communicate
the serial number of any particular
ballot paper or ascertain how it has
been marked by the voter;
• harass or assault a Commission member
of staff.
PENALTIES

• For any of the above mentioned

offences the maximum penalty shall
be on first conviction liable to a fine
not exceeding two hundred
thousand penalty units or to
imprisonment for a term not
exceeding five years or to both.
PENALTIES

• In addition, any person who is

convicted of a corrupt practice
(bribery, undue influ­ence,
impersonation, treating) or an
illegal practice shall be disqualified
from voting for a period of five
years, and shall also be disqualified
from being nominated as a
candidate for the same period.
 END OF PRESENTATION.

ANY QUESTIONS OR CLARIFICATIONS?

 STEPS BEFORE THE COUNT

• Completion of the Ballot

Paper Account Form
• Items to be Packed before the
count
• Materials for count
 STEPS BEFORE THE COUNT – CONT’D

COMPLETION OF THE BALLOT PAPER ACCOUNT FORM

Before the Count, the Presiding Officer must complete

the ballot paper account form for each election provided
by the Returning Officer as follows:
• Record the total number of used ballot papers in
column 2, this figure should not include spoilt ballot
papers;
• Record the number of spoilt ballot papers in column 3;
• Record the number of unused ballot papers in column
4;
COMPLETION OF THE BALLOT PAPER ACCOUNT FORM – CONT’D

• Add up the figures in columns 2, 3

and 4 and record the total in column
5. This figure must always equal the
total recorded by the Returning
Officer in Column 1. If it does not, it
means that the Presiding Officer
made a mistake and must recheck
the figures;
COMPLETION OF THE BALLOT PAPER ACCOUNT FORM – CONT’D

• Add up each column and record the

total at the bottom of each column.
The Presiding Officer’s total in
column 5 must equal the total in
column 1.
• After the form is correctly
completed, the Presiding Officer
should sign the form.
 MATERIALS FOR COUNT:

Before commencing the count, the Presiding Officer

must have the following:
Forms
• Polling Station Record of Proceedings at the Count
From for each election;
• Statement of Rejected Ballot Papers Form for each
election;
• Completed Ballot Paper Account Form for each
election;
• Announcement of Results Form for each election.
 MATERIALS FOR COUNT – CONT’D

Envelopes
• Envelope ‘A’ for the ballot box seals
• Envelope ‘B’ - unused and unspoilt ballot papers
• Envelope ‘C’ - copies of the marked registers and
Certificate of Authority to Vote
• Envelope ‘D’ - counterfoils for the used ballot
papers and counterfoils for the spoilt ballot
papers
• Envelope ‘E’ for the completed Ballot Paper
Account Form
MATERIALS FOR COUNT – CONT’D

• Envelope ‘F’ for the stamps

• Envelope ‘G’ for :
- Record of Proceedings at the count
- Statement of Rejected Ballot Papers
- Announcement of Results of the
Poll
• Envelope ‘J’ for rejected ballot papers
 OTHER MATERIALS

• Papers seals, cello tape, rubber

bands, paper clips, trays equal to
the number of candidates and
rejected ballot papers, rejected,
accepted and disputed stamps,
plain paper for writing candidates’
names to attach to trays,
permanent marker and lamps
 ITEMS TO BE PACKED BEFORE THE COUNT:

Before commencing the count Presiding Officer

should put the following items into the official
pre-­printed envelopes and should NOT seal them
until after the count is completed.
• Envelope 'B' - unused and spoilt ballot papers;
• Envelope 'C' - copies of the marked registers
from Table 1 and the Certificates of Authority to
vote;
 ITEMS TO BE PACKED BEFORE THE COUNT – CONT’D

• Envelope 'D' - counterfoils of used

ballot papers including the counter foils
of the spoilt ballot papers;
• Envelope 'E' - the completed Ballot
Paper Account form;
• Envelope 'F' – stamps excluding the
rejected stamp.
 END OF PRESENTATION.

ANY QUESTIONS OR CLARIFICATIONS?

 THE COUNT

• This is the process of allocating and

adding up the votes cast for each
candidate in an election
• The process will be done at polling
station level. The announcement will be
done by the Presiding Officer who will
deliver the polling station results to the
Returning officer at the totalling centre
 PREPARATION FOR THE COUNT

The PO should re-arrange the room for

the count with help of the Polling
Assistants and arrange trays according
to the number of candidates in a
particular election and a tray for
rejected ballot paper s. The trays for
and rejected ballot papers should be
labeled accordingly using plain papers.
PERSONS ALLOWED TO WITNESS THE COUNT
 PROCEDURE FOR THE COUNT
Steps 1: Counting of Votes Cast
• Record names of candidates as they appear on
the ballot paper on the Polling Station Record
of Proceedings at the Count Form;
• Pick the ballot box and show that it is sealed to
all present and read out the serial numbers;
• Open the ballot box and empty the ballot
papers onto the table and show the empty
ballot box
• Count the number of ballot papers found in the
ballot box;
PROCEDURE FOR THE COUNT – CONT’D

• Record the total number of ballot

papers on the Polling Station Record of
Proceedings at the Count Form. The
figure should be equal to the figure
recorded in column 2 of the Ballot
Paper Account Form.
 PROCEDURE FOR THE COUNT – CONT’D

Step 2: Sorting Candidate Ballot Papers

• Check and ensure that each ballot paper has an official
mark
• The determination of the ballot paper is the sole
responsibility of the PO. Reasons for rejection must be
stated
• Count the ballot papers for each candidate in 20s and
clip them using paper clips
• Ballot papers should be verified by a second counting
assistant and bundle them in 100s
• Count and record rejected ballot papers on the Record
of Proceedings at the Count Form - Column 14
 PROCEDURE FOR THE COUNT – CONT’D
Step 3 – Summation of Entries on the polling
station Record of Proceedings at the Count Form
1.Using the Polling station Record of
Proceedings at the count Form, add up
the ballot papers for all the candidates
including rejected ballot papers. The total
should tally with the number found in the
ballot box. (If the two figures do not tally
a recount should be done);
 PROCEDURE FOR THE COUNT – CONT’D
Step 3 – Summation of Entries on the polling
station Record of Proceedings at the Count Form
2. Pack the candidate ballot papers
separately in the envelopes marked ‘H’ for
each candidate and record the total votes
cast in the space provided and ensure that
the following is recorded on the envelopes:
• Type of election;
• Name of constituency/ward;
• Name of candidate and party; and
• Number of votes obtained.
 PROCEDURE FOR THE COUNT – CONT’D

• 3. Pack the rejected ballot papers in

the envelop marked ‘J’ and record
the total number of rejected papers
in the space provided.
 VALID BALLOT PAPERS

• A ballot paper will considered valid if the

following criteria:
– The mark is other than a cross but choice of
voters is clear;
– The voter makes any mark in a single line
indicating their choice. (For specimen refer
to the Handbook)
 INVALID BALLOT PAPERS:
• A rejected ballot paper is:
– One which does not bear the official;
– One marked on more than one candidate;
– One on which anything has been written by
the voter which could identify the voter;
– One unmarked by the voter;
– One which is not clear for whom the voter
has chosen; and
– One which has been marked with the voters’
thumb print. (For a specimen refer to the
Handbook)
 PROCEDURE FOR THE COUNT – CONT’D

Recounting of votes at the Polling Station

A candidate or an election agent, if present

when the counting or any recounting of
the votes is completed , may request the
presiding officer to have the votes
recounted. The Presiding Officer may
refuse the request, if in their opinion its
unreasonable.
 PROCEDURE FOR THE COUNT – CONT’D

Step 4: Completion of statement of Rejected Ballot Papers

and Announcement of Results Forms
After completing the Polling Station Record of
Proceedings at the Count Form, the PO should do
the following:
– Complete the Announcement of the Results
Form in order of performance beginning with
the candidate with the highest number of
votes.
 PROCEDURE FOR THE COUNT – CONT’D

Step 4: Completion of statement of Rejected ballot Papers

and Announcement of Results Forms cont’d
– The polling Agent/Monitors present should
append their signature to the Announcement
of Results Form. However, even if they do not
sign, this will not invalidate the election results
for that Polling Station.
– Announce the Results.
– Give copies of the results to polling Agents and
Monitors
ANNOUNCEMENT OF RESULTS

The Presiding Officer should announce the

polling station results, give signed copies of
the Announcement of Results Form (GEN 20)
to the Polling Agents and post the
Announcement of Results Form (AO size
paper) outside the polling station.
DEMONSTRATION ON THE COMPLETION OF
FORMS

NOTE TO THE FACILITATOR:

Please clearly demonstrate to the

participants how each form should be
completed. All questions must be dealt
with before proceeding to the next
presentation.
 PROCEDURE FOR THE COUNT – CONT’D

Step 5: Packaging of Security Materials

Pack the following in the box;
i. Envelope ‘A’ Containing all used seals
ii. Envelope ‘B’ containing all ballot papers
and Spoilt ballot.
iii. Envelope ‘C’ containing the marked
registers and certificate of authority to vote;
iv. Envelope ‘D’ containing counterfoils of
spoilt ballot papers;
v. Envelope ‘H’ containing candidates’ ballot
papers;
vi. Envelope ‘J’ containing rejected ballot
papers.
PACKING OF SECURITY MATERIALS

Pack the following into the ballot box:

Envelope ‘A’ containing all used seals;

Envelope ‘B’ containing unused ballot papers;
Envelope ‘C’ containing the marked registers.
Envelope ‘D’ containing counterfoils of used and
counterfoils of spoilt ballot papers;
Envelope ‘H’ containing candidates’ ballot papers;
Envelope ‘J’ containing rejected ballot papers;
PACKING OF SECURITY MATERIALS – CONT’D

Note: Envelopes containing Ballot Paper Account Forms,

Record of Proceedings at the Count Forms, Statement of
Rejected Ballot Paper Account Forms, the Announcement
of the Results Forms and the Diary should NOT be packed
in the ballot box. These are to be handed over to the
Returning Officer at the Totalling Centre.

The remaining materials should be packed in the canvas bag

provided.
 DELIVERY OF RESULTS AND EQUIPMENT TO
THE TOTALLING CENTRE

All results, election materials and equipment should be taken to the

Returning officer at the totalling centre of the constituency
immediately after completion of the count of the results at the polling
station.

Delivery of results, materials and equipment to the totalling centre will

be as follows:

• The pre-printed envelopes and ballot boxes must be kept by the

Presiding Officer and handed over to the Returning Officer. If any
box is lost or tampered with, the Presiding Officer may be required
to provide evidence of what transpired in Court and the election
might be nullified
DELIVERY OF RESULTS AND EQUIPMENT TO THE TOTALLING
CENTRE – CONT’D

• The Presiding Officer must arrange for delivery of

all election materials and other equipment to be
packed and handed over to the Returning officer at
the totalling centre. The PO must hand over his
diary to the RO.
• Upon being satisfied that all equipment has been
handed in, the RO will issue the Presiding Officer
with an acknowledgement by way of signing on the
Polling Station Equipment Issue Form
 END OF PRESENTATION.

ANY QUESTIONS OR CLARIFICATIONS?

 Results
Management
Framework 2021
Results Management Framework

Agenda
 Conversion of Streams to Polling Stations

 Results Declaration in 72 Hours

 Timeline Targets for Collation at Polling Station

 Timeline Targets to Redeploy Results

 Introduction of Register List

Electoral Commission of Zambia June 18, 2025 165

Conversion of Streams to Polling Stations

Purpose of Conversion?
1. Reduce the amount of time it takes to tally votes
2. Make it faster to redeploy results to Totalling Centres

Example
 Kabwata School Polling Station with 3 Streams now becomes:
 Kabwata School - 1
 Kabwata School - 2
 Kabwata School - 3

 All the 3 created Polling Stations are manned by a Presiding

Officer

Electoral Commission of Zambia June 18, 2025 166

Results Declaration in 72 Hours
 The Electoral Commission of Zambia has setup a target of
72 Hrs in which to declare the 2021 Presidential Election
Results.
 This is 72 Hrs from the close of the last polling station.

 In order to achieve this the Commission has prescribed

targets/timelines within which Returning Officers and
Presiding Officers have to complete tallying, redeployment
and transmission of election results.

Electoral Commission of Zambia June 18, 2025 167

Results Declaration in 72 Hours

Presiding Officer Collation Targets

 All Presiding officers should take NOT more than
2hrs to collate results of one election.
 Since we have 4 Election types it is expected that a
total of 8hrs be taken to count, collate, record and
announce votes at polling station by the presiding
officer.

Electoral Commission of Zambia June 18, 2025 168

Results Declaration in 72 Hours
Breakdown of Polling Station Processes and Timelines for Presiding Officers
Assuming a turnout of 850 voters

850 Voters

15 mins
14 mins Administrative procedures e.g.

71mins filling in of forms per Election

14 mins
Counting of allocated Votes per
4. Administrative Procedures
candidate
Allocating of votes per
Emptying of the ballot boxes and candidate plus rejected votes 3. Vote Counting
counting total number of ballot
papers in readiness for vote Time taken to count one election
counting
2. Vote Allocation
1. Emptying Ballot Box 114 mins / 1hr 54 mins
Time taken to count 4 elections

457 mins / 8 hrs.

Electoral Commission of Zambia June 18, 2025 169

Results Declaration in 72 Hours
Returning Officer Results Redeployment Timelines
– All Returning Officers are to ensure all results within their jurisdiction are
collected 48hrs from the close of the last polling station.
– Returning Officers should ensure they have a well thought out
deployment plan before poll day
– Returning Officers should appoint the council driver to coordinate drivers
collecting results from various polling stations according to the
deployment plan.
– The next slide gives a breakdown of expected results redeployment
timelines.

Electoral Commission of Zambia June 18, 2025 170

Results Declaration in 72 Hours

Polling Stations within 20 km radius

Deliver Results to Totaling Centre within
2 hrs. of pickup

Polling Stations within 20 -100 km

radius.
Land, Air and Water Transport.
Totaling Centre
Deliver Results to Totaling Centre within 8
– 24 hrs. from pickup

Polling Stations within 100- 200

km radius. Land, Air and Water
Transport.
Deliver Results to Totaling Centre within
48 hrs. of pickup

Electoral Commission of Zambia June 18, 2025 171

The Register List
What is the Register List?
 The register list is an extract of the voter’s register that the
Presiding officer is expected to stick outside their respective
polling stations
 The purpose of the Register List is to:
1. Enable voters check if their names appear in the register at their
desired polling station.
2. Allow observers to check and verify number of registered voters at
a polling station.

– NOTE: All Presiding Officers will receive a Register List

Electoral Commission of Zambia June 18, 2025 172

The Register List Sample

Electoral Commission of Zambia June 18, 2025 173

Results Transmission (Mayoral Election)
• Mayoral Election Results will be captured at Constituency Level then taken by the technical
support officer to be restored on a Results Capture Kit station at the District Totalling
Centre.
• Once results from ALL constituencies (in districts with multiple constituencies) have been
restored the officer can then printout reports to be signed by the DEO and declare results.

DistrictReturning
Totalling Centre
Officer

A/Returning
Officer IT
Constituency A Constituency B Constituency C Constituency D

Electoral Commission of Zambia June 18, 2025 174

Results Management Overview
 END OF PRESENTATION.

ANY QUESTIONS OR CLARIFICATIONS?