ANALYZING

INFORMATION
USING ICT
 OBJECTIVE
Use functions and formulas in an
electronic spreadsheet tool to
perform advanced calculations on
numerical data.
Function Descriptio Syntax
n
Adds all the SUM(number1,
SUM numbers in number2, …)
a range of
cells
Multiplies all PRODUCT(numb
PRODUCT the er1,
numbers number2,...)
Functio Description Syntax
n
Returns the QUOTIENT(n
QUOTIEN integer portion umerator,
T of a division denominator
)
Returns the POWER(num
POWER result of a ber, power)
number raised to
Functio Description Syntax
n
Returns the MOD(number
MOD remainder after a , divisor)
number is divided
by a divisor

Returns the sum of SUMPRODUC

SUMPRODUCT
the corresponding T(array1,
ranges or arrays array2)
Functio Description Syntax
n
Returns the sum of SUMSQ(numb
SUMSQ the squares of the er1,
arguments [number2],
…)

Adds the cells SUMIF(range,

SUMIF specified by a criteria,
given condition or sum_range)
criteria
Functio Description Syntax
n
Adds the cells SUMIFS(sum_
SUMIFS specified by a range,
given set of criteria_range
conditions or 1, criteria1,
criteria …)
Rounds a number ROUND(num
ROUND to a specified ber,
number of digits num_digits)
SAMPLE DATA:
SUM Function:
•To get the sum of the values in
column X of the table, you
type the formula below and
you will get 37.
=SUM(A2:A6)
•To get the sum of the values
in column X and column Z,
you type the formula below
and you will get 65.

=SUM(A2:A6,C2:C6)
•To get the sum of the
values in the table, you
type the formula below
and you will get 102.
=SUM(A2:C6)
 PRODUCT
Function:
•To get the product of the values
in column X of the table, you
type the formula below and
you will get 16800.
=PRODUCT(A2:A6)
•To get the product of the
values in the first row of the
table, you type the formula
below and you will get 240

=PRODUCT (A2: C2)

•To get the product of the
values in the first and third
row of the table, you type the
formula below and you will get
190080.

=PRODUCT(A2:C2,A4:C4)
QUOTIENT Function:
•To get the quotient of the value
in the first cell of the table as
the numerator and 2 as the
denominator, you type the
formula below and you will get 6.
=QUOTIENT(A2,2)
•To get the quotient of the value in
the first cell of the table as the
numerator and the second cell to
the right as the denominator, you
type the formula below and you will
get 1.
=QUOTIENT(A2,B2)
 POWER Function:
•To get the square of the value
in the first cell of the table,
you type the formula below
and you will get 144.
=POWER(A2,2)
 MOD Function:
•To get the remainder of the value
in the first cell of the table and
2 as the divisor, you type the
formula below and you will get 0.
=MOD(A2,2)
•To get the remainder of the
value in the first cell of the
table and the second cell to the
right as the divisor, you type
the formula below and you will get
2.
=MOD(A2,B2)
SUMPRODUCT Function:
•If you want to multiply the values
in column X and column Y of the
table and then add the products,
you type the formula below and
you will get 298.
=SUMPRODUCT(A2:A6,B2:B6)
 SUMSQ Function:
•If you want to get the sum of
the squares of the values in
column X, you type the formula
below and you will get 307.
=SUMSQ(A2:A6)
 SUMIF Function:
•If you want to add only the
values in column X that are
larger than 5, you type the formula
below and you will get 27.
=SUMIF(A2:A6, ">5")
•If you want to add only the
values in column Z, where the
corresponding cells in column X
is larger than 5, you type the
formula below and you will get 19.
=SUMIF(A2:A6, ">5", C2:C6)
 SUMIFS Function:
• If you want to add the values in column Z
only if two conditions are met:
o The corresponding cells in column X
is larger than 5, and
o The corresponding cells in column Y is
smaller than 5.
then you type the formula below and you will
get 0
• If you want to add the values in column Z
only if two conditions are met:
o The corresponding cells in column X
is smaller than 10, and
o The corresponding cells in column Y is
larger than 5.
then you type the formula below and you will
get 22
=SUMIFS(C2:C6, A2:A6, "<10", B2:B6, ">5")
 ROUND Function:
• After dividing the value in the first
cell of the table by the value in the
second cell to the right of the table,
you want to round the result to two
decimal places, you type the formula
below and you will get 1.2
=ROUND(A2/B2, 2)
•After dividing 5 by 6 and
you want to round the result
to two decimal places, you
type the formula below and
you will get 0.83
=ROUND(5/6, 2)
•To round 0.6489 to two
decimal places, you type
the formula below and you
will get 0.65
=ROUND(0.6489, 2)
If you cannot remember the
description and syntax of the
functions, just use the Insert
function (fx) button to look for
the function. The corresponding
description and syntax will be
displayed.
 SELECTED TEXT
AND LOGICAL
FUNCTIONS IN
MICROSOFT EXCEL
Functio Description Syntax
n
Joins several text CONCATENAT
CONCATENAT
E
strings into one text E(text1,
string text2, …)

Returns the LEN(text)

LEN number of
characters in a
text string
Functio Description Syntax
n
Converts all letters LOWER(text)
LOWER in a text string to
lowercase

Converts all letters UPPER(text)

UPPER in a text string to
uppercase
Functio Description Syntax
n
Returns the LEFT(text,
LEFT leftmost num_chars)
characters from a
text value

Returns the RIGHT(text,

RIGHT rightmost num_chars)
characters from a
text value
Functio Description Syntax
n
Returns TRUE if all AND(logical1,
AND of its arguments logical2, ...)
are TRUE

Checks whether a IF(iogical_test

IF condition is met ,
and returns one value_if_true,
value if TRUE, value_if_false
otherwise )
Functio Description Syntax
n
Returns TRUE if OR(logical1,
OR any logical2, ...)
argument is TRUE
SAMPLE DATA:
CONCATENATE Function:
• If you want to create a sentence by
joining the data in the cells with other
text, then type the formula below and
you will get “The teacher of Xavier is A”
for the first cell.
=CONCATENATE("The teacher of", A2, "is",
B2)
LEN Function:
•If you want to find the number
of characters in a cell, then
type the given formula and you
will get 6.

=LEN(A2)
LOWER Function:
•If you want to change the text
to all lowercase, then type
the formula below and you will
get "xavier".

=LOWER(A2)
UPPER Function:
•If you want to change the text
to all uppercase, then type
the formula below and you will
get "XAVIER".

=UPPER(A2)
 LEFT Function:
•If you want to get the first
character of the string in a cell,
then type the formula below
and you will get "X".
 LEFT Function:
•If you want to get the first two
characters of the string in a
cell, then type the formula below
and you will get "Xa".
=LEFT(A2,2)
 RIGHT Function:
•If you want to get the first
character to the right of the
string in a cell, then type the
formula below and you will get
"r".
 RIGHT Function:
•If you want to get the first
two characters to the right of
the string in a cell, then type
the formula below and you
will get "er".
 IF Function:
If you want to return one value if
a condition is true and another
value if it's false, then try the
following:
=IF(C2>35,"Very Good","Good")
Result: Very Good
 IF Function:
=IF(C2>40,"Excellent",
IF(C2>35,"Very Good","Good"))

Result: Excellent
AND Function:
If you want to evaluate
whether the arguments are
true, then type the following:
=AND(2+2=4, 2+3=5)
RESULT: TRUE
AND Function:
=AND(1<C2, C2<100)
Result: TRUE
=IF(AND(1<C2,C2<100), A2,
"The value is out of range.")
Result: Xavier
 OR Function:
If you want to evaluate if any
of the argument is true, then
type the following:
=OR(2+2=4, 2+3=5)
RESULT: TRUE
 OR Function:
=OR(50<C2, C2<100) Result:
TRUE
=IF(C)R(50<C2,C2>100),A2,
"The value is out of range.")
Result: The value is out of