OpenCms Days 2016: Participation and transparency portals with OpenCms

WHO AM I?
OpenCmsDays2015 – SAGA Soluciones – Loving OpenCms since 2006 2
Ramón Gavira
 SAGA Soluciones, Co-Founder & CEO
I come from Spain
I am Software Enginer and Bussiness
Consultant
SAGA Is a Company placed in Spain
 Focus on:
 IT Consulting
 ERP Integrations
 Web Solutions
 Specialized on JAVA and OpenCms
Implementations
 Our Company Promotes OpenCms
Hispano Community
 OpenCms Projects
 Spain
 México
 Honduras
 Argentina

 More than 10 years working with OpenCms
 From OpenCms versión 5 untill now
 Almost 70% of our projects are OpenCms Based
 We started our own template in 2007, it was called TemplateSAGA
 It has been in evolution to become SAGASuite Template for OpenCms V 8.x and
V9.x
 All of our OpenCms projects are based in our own template this enabled us to
migrate to newer versions and adapt new funtionalities of OpenCms easily
OUR ROMANCE WITH OPENCMS

1. The Motivations
2. What’s Habla!
3. To whom is Habla! for?
 Public Administration
 Private Organizations
 Configurations
4. Functionality
 Demo
5. A few bussiness cases
 Seville Provincial Council
 Bindings Pools
 Tenerife Island Council
 Hierarquical Registration
6. Conclusions
TODAY’S AGENDA

1. It was made to solve a challenge for Public Administration
2. By Law Public Administration had to Implement
Transparency Portals and improve citizen participation
3. There were a lots of institutions and…
4. There were no much money!!
5. The platform should be multisite and easy to maintain
6. Packed solutions were hard to adapt
7. Politicians always want to have the control
8. Technicians want known technologies
9. OpenCms has a lots of installations in Spanish public
administration
THE MOTIVATION: WHY HABLA!?

OPEN GOVERNMENT: THE BASIC PILLARS
It is available to the citizens information and data about the activity, actions,
decisions, plans and intentions of the Government.
The actions, laws, decrees or measures taken by the administration are
discussed, evaluated and completed with the opinions of citizens. But the
citizens also raises its own proposals, ideas, queries or complaints to be
discussed and analyzed.
The public agency collaborates with citizens, associations, businesses and
other administrations, providing innovative tools and new methods of
collaborative work. They listen and work together to build a more connected
society approaching the decisions of the Administration to the needs of
citizens.

SO THEY HAVE A PROBLEM TO RESOLVE…
… WE HAVE THE SOLUTION

1. Habla is a predesign WebSite based on SAGA Suite
Template
2. SAGA SUITE is an OpenCms Template
3. HABLA ! Includes modules oriented to Citizen
Participation And Transparency
4. HABLA! attempts to simplify the problem of small
administrations to comply with the new directives of
the Spanish Government and the European Union
5. HABLA! Could be as simple or as complex as is needed
WHAT’S HABLA!

1. Nowadays is oriented to public administration
2. It could be adapt to any organization or community as
a way to contact to affiliates
TO WHOM IS HABLA! FOR?
 Sports associations
 Business Clubs
 Citizen associations
 Companies
 Communities
 …
Any community who needs a system
based on participation proposals,
beyond what they offer today's
social networks

1. OpenCms is very extended in public administration in
Spain
2. Is easy to personalize via template
3. Is easy to integrate with other services already
implemented via web services
4. We already have a configurable template (SAGA SUITE)
5. We know very well the technology
WHY OPENCMS?
Why Not?

OpenCmsDays2016– SAGA Soluciones – Loving OpenCms since 2006 11

1. Template for OpenCms
2. Bunch of modules ready
to use to solve generic
featured
 News
 Article
 Menu
 Carrousel
 Lists
 Search Module
3. Site Cloner
 Helps to replicate the application
 Site Seed
4. Scripts
 Scripts witch help to manage multiple
sites
SAGA SUITE

1. Social Networks Registration
2. Proposals Citizen / Government
3. Area Management
4. Comments
5. Votes
6. Share
7. Notifications
8. Polls
9. Follows
MAIN FUNCTIONALITIES - PARTICIPATION

1. Transparency Indicators Manager
2. Indicators Browser
3. Related Documents
4. Granular security
SPECIFIC MODULES FOR TRANSPARENCY

Transparency
Modules
Participation
modules
Saga Suite
Opencms
ALL TOGETHER MAKES HABLA

ALL TOGETHER MAKES HABLA
OpenCms
Saga Suite Theme Engine
Transparency
modules
Participation
Modules
Spring Social
Site one Site two Site three Site N
User
Registration
Saga Suite
Resouces
OCEE
Apache
Tomcat
Site Cloner

1. Configurations
 Most of clients are not able to implement all features at one time, so modularity
is need
 Just Transparency
 Just Participation
2. Examples
 Seville Provincial Council – Transparency
 Tenerife Island Council – Participation
REAL CASES

SEVILLE PROVINCIAL COUNCIL

1. Public Institution
2. Provides Services to almos 1.500k citicens over 105
municipalities
 Technical
 Financial
 Support
SEVILLE PROVINCIAL COUNCIL

1. We had to implement transparency for 60
municipalities in 3 months
2. Training courses about transparency law in general
and how to use platform and personalize the plataform
3. Security too granular, some times there were one team
for just one indicator
4. More than one indicator table
5. Full ldap syncronization for manager and editors
6. Lots of scripts to deploy new functionality
SEVILLE PROVINCIAL COUNCIL: THE CHALLENGE

1. The request for information must be integrated with
the current management platform administrative
processes
2. Connection to citizen census
3. Binding Polls
SEVILLE PROVINCIAL COUNCIL: REQUESTED FEATURES

TENERIFE ISLAND COUNCIL

1. Leads the politics, government
and administration of the
island of Tenerife.
2. Provide services to those
municipalities that by its size
and / or economic capacity
can not provide them for
themselves.
3. Provides Services to almost
900k citizens over 112
municipalities
TENERIFE ISLAND COUNCIL

1. To Provide a platform for citizen participation
 Accesible
 Multidevice
2. To sensitize the government team and staff
management
3. To Train the area managers
4. To sensitize the citizens and promote to participate
proactively in the platform.
5. Include Citizen Associations as entities of participation
HEY TENERIFE – THE CHALLENGE

1. Give a voice to citizen asociations
2. Integrate Municipalities into the platform as
independent entities to be closer to their citizens
3. The users of one small town should be users at the
Cabildo.
4. Cabildo Proposals should be shared to other town sites
HEY TENERIFE – NEW REQUIREMENTS

1. Manage HABLA! As a Product was good for us
2. Is not all about technology
3. The setup up process is long
4. Services must be modular
5. Be alert to possible changes in government
6. Organic structure with logical structure must be
separated
7. Team Manager must be active with the platform
8. Government responses must be quick
CONCLUSIONS

REQUESTED FEATURES

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