Assessment of business plan session 24 28 november 2014 step by step
- 1. ASSESSMENT OF BUSINESS PLAN FOR 2015/16-2017/18 ASSESSMENT PROCESS OUTLINE-STEP BY STEP Dates: 24-28th November 2014 Venue : All Districts 1
- 2. Session leaders/ Convenors • Social Work & Community Development Heads to lead the process and must ensure the following: – All session logistics are in place – Venue to be conducive for the exercise – Identified panel members attend the session until the last day – Required reports are compiled – Necessary documentations are available – Enough copies of the assessment tool – Attend to all queries related to the session – Required and necessary reports are compiled in time – Data capturers are given necessary tools to capture data – Manage and coordinate panel team members in performing their task effectively and efficiently taking into consideration the number of Business plans to be assessed – Setting up panels to conduct assessment – Program is facilitated accordingly
- 3. Role clarification for all participants • Session convenor or leaders must to clarify roles and responsibilities of all stakeholders • To ensure transparency all observers to be briefed well of all the processes to be followed before embarking on the assessment exercise 3
- 4. Provincial support team members • Programme Managers to provide support and coordination of the assessment process • Involved in the assessment process as panel members • Give support on all logistical arrangements • Ensure assessment is done in accordance to the guidelines
- 5. Step by Step Outline Day one: 24th November 2014 • Review and update final admin grid to check outstanding information • Verify if all information required is available before embarking on assessment process • An NPO should not be assessed if: – The NPO registration Certificate is not attached or available – Audited financial statement if currently funded – If NPO is less than 12months of existence
- 6. Outstanding information/ documents • Ensure information on Ward is obtained and grid updated • NPO with outstanding information urged to submit outstanding document or information as soon as possible before 28/11/2014 • For other programmes such Crèches or Aged NPOs that require registration with the Department: Ensure certificates are attached • Final recommendation should not be made if outstanding information/documents not submitted by 28/11/2014
- 7. NPO Compliance • In case of NPOs experiencing challenges in confirming their compliance status District officials in ICDSS (ICBS Coordinators) are to assist in checking through On-Line System or Liaise with National DSD- NPO Chief Directorate to fast track the process
- 8. Reporting • Day one : 24/11/2014- First report on progress should after 16h30 and the report to be updated in the morning at 8h00 in case the session continues until late with a view to expedite the process • From the 25th to the 27th, reports to be compiled daily in the morning and late evening • On Friday the 28th November 2014, a comprehensive report to be compiled summarizing progress for the week
- 9. Reports template: Day One Morning session • Number of NPOs/ Coops recommended for Assessment • Number of NPOs/ Coops not recommended for Assessment • Number of NPOs/ Coops with outstanding documents 9
- 10. Daily reporting NO. of NPOs/Coops assessed No. recommended No not recommended Challenges Plan of action Remarks 10
- 11. Day five: 28/11/2014 Comprehensive Report NO. of NPOs/Coops assessed No recommended No not recommended Challenges Recommendation 11
- 12. Communication • General challenges relating to the assessment exercise to be communicated to the following for proper coordination – DEMs, – SM: NGO Funding, – GM: SWS – Acting GM: ICDSS • Daily reports to be sent [email protected] 12
- 13. 13 THANK YOU